Fort Walton Beach Council agenda — 03-28-06 Regular — reading text

wGrking on the Gene Large will receive the National Medal of Honor in Washington D. C. for his life saving efforts. CITY MANAGER ANNOUNCEMENTS The City Manager advised the cost to paint the City seal on the water tank would cost $ 25, 000.00 and a three- color paint scheme to paint the wave and Fort Walton Beach in 6' lettering would cost $ 18, 600. 00. The Utilities Director explained the City seal and lettering was too crowded on the tank and staff recommendation is to three- color paint scheme. proceed with the Mr. Tucker moved to approve the three-color paint scheme and lettering for the water tank at the quoted price of $ 18, 600. 00. D r. Pullen seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Hartwell, and Minich in favor. The City Manager announced the Heritage Day on Saturday, March 18th & om 10: 00 am to 3: 00 pm at the City' s Heritage Park; Construction Junctions KidsDay on Saturday, March 18th & om 8: 00 am to 2: 00 pm at the Fort Walton Beach Fairgrounds; the BMX bike event at 11 : 00 am on Saturday, March 18th and at 8: 00 am on Sunday~March 19th; and meet the Police Chief on March 24th Friday, at the Fort Walton Beach Library & om 4: 00 pm to 6: 00 pm. The City Manager noted the topics for the next Council Workshop include the Golf Course Rate Study, discussion on the Wrecker Ordinance, a report on the MainStreet Executive Director, Council Board and Committee as well as comments ttom Mr. Chaves on the appointments, release of his lien issue. ADJOURNMENT There being no further business, the meeting adjourned at 8: 55 p. m. APPROVED: MAYOR: AITEST: CITY CLERK  CITY OF FORT W ALTON BEACH MEMORANDUM DATE: March 20, 2006 TO: Joyce Shanahan, City Manager FROM: Thomas Murray, Public Works Director SUBJECT: Request to Purchase One- Ton Pickup Truck with Towing Package SUMMARY 4. 01, Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section authorization to Paragraph 4. 01. 025 and the Purchasing Policies and procedures, request purchase one ( 1) One- Ton Pickup Truck with Towing Package under the provisions of the State the of Florida Annual Bid Contract from Orville Beckford Ford, Milton, Florida, as outlined in attached tabulation. All quotes are from the State of Florida Annual Bid Contract or the Sheriff Annual Bid Contract. fonnal bid procedures, According to the City' s Purchasing Policy, the City may procure, without allsupplies, materials and equipment which are the subject of contracts with the State of Florida as set forth in Section 287 of the Florida Statutes, as amended time to time. If approved, sufficient funds are available in account number 403- 1270- 534- 6404 in the amount 5501 of $24, 600. 00 and a budget transfer will be made from account number 403- 1500- 534- Contingency Fund) in the amount of $2, 328. 00. Recommend City Council approve the purchase of one (1) One- Ton Pickup Truck with Towing 26, 928. 00. Package from Orville Beckford Ford, Milton, Florida, for a total of $ FINANCIAL DATA 1. DEPARTMENT: Public Works 2. DIVISION: Recycling 3. FUND: Enterprise Sanitation 4. ACCOUNT 403- 1270- 534- 6404 5. ACCT. DESCRIPTION: Capital Outlay One- Ton Pickup Truck 6. FY BUDGET: 05/ 06 7. AMOUNT BUDGETED: $ 24, 600. 00 8. GRANT FUNDS: NO 9. FUND TRANSFER: YES 10. FROM ACCT: 403- 1500- 534- 5501 11. TO ACCT: 403- 1270- 534- 6404 12. REASON FUNDS AVAILABLE FOR TRANSFER: Contingency Fund 13. PRICE ANALYSIS: NONE BID ITEM DATA Lft If ?- 14. DESCRIPTION OF BID ITEM: * One- Ton Pickup Truck with Towing Package 15. SUPPLEMENTAL MATERIAL: Attached 16. # BID INVITATIONS SENT: State Contract and Sheriff Contract 17. # BIDS RECEIVED: 2 18. # RESPONSIVE BIDS: 2 19. RECOMMENDED VENDOR: Orville Beckford Ford, Milton, FL 20. BID AWARD AMOUNT: $26, 928. 00 21. COMMENTS: * 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): N/ A 23. ESTIMATED PURCHASE AMOUNT: N/ A 24. BID TABULATION ATTACHED: YES 25. TERM OF CONTRACT: Net 30 Days 26. BID VALID TO: Annual State Contract 27. BID PRICE VALID FOR TERM OF CONTRACT: YES 28. WARRANTY PERIOD: 3 years/ 36, 000 miles. 29. DELIVERY TIME: 120 Days 30. STATE CONTRACT: YES 31. CONTRACT #: 070- 001- 06- 1 32. CO- OP PURCHASE: NO 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: 10 Years 35. ITEM DEMO' D: NO 36. REFERENCES CHECKED: YES 37. CONTRACT: N/A 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: N/ A 39. CURRENT VENDOR: YES 40. CURRENT PRICE: N/ A REP9R~: fA Allen Lassiter Date 3/~ o / 06 Service Operations Manager REVIEWED & SUBMITTED BY: P~~/ 3'/ Date zo/ 1Jb Thomas Murray, PE Public Works Director REVIEWED AND CONCUR: g/~/ / t) y ce pJ !J~{ hanahan 0._' . .' -- ity Manager Date ATTACHMENT 1 BID SUMMARY COMMENTS The following comments relate to the "*,, itemS: Item # 14 * Description of Bid Item: Ford F350 w/ Options 16, 601.00 HD Towing ( includes 5. 9 diesel engine) 5, 480. 00 400. 00 Split Bench Seat 895. 00 Spray on bed liner Electric Brake Controller 490. 00 Rain shields 92. 00 325. 00 Shop Manuals Back Up Alann 125. 00 Trailer Tow Mirrors 220. 00 Limited Slip Lock Differential 950. 00 Retractable Kingpin Blinky FW0030 900. 00 Tow Command 450. 00 26, 928. 00 Item # 21 * Comments: Trailer Staff recommends equipping Pickup Truck with all items to enable Recycling will replace City vehicle towing, for which this vehicle is intended. This vehicle 2339, a 1992 One- Ton truck.  City of Fort Walton Beach MEMORANDUM DATE: February 22, 2006 TO: Tom Murray Public Works Director FROM: Michael C. Tatum ~ Purchasing Director SUBJECT: One Ton Pickup Truck The referenced bid tabulation is forwarded for your review. Please take the necessary action to prepare the Memorandum for Approval by the City Manager and Council. In accordance with the Purchasing Policies Section IV Paragraph 1- 8 the City Council all supplies, materials and may procure, without following formal bid procedures, quipment which are the subject of contracts with the State of Florida. The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM NO.lDESCRIPTON RESPONSE 16. Number of Bids Solicited N/ A 17. Number of Bids Received N/ A 18. Number of Responsive Bids N/ A 24. Tabulation Attached Yes 30. State/ Sheriff Contract Yes MCT/ frihJ  CITY COUNCIL MEETING March 28, 2006 Consent Agenda one- ton cab Request authorization to purchase one ( 1) and chassis from Garber Chevrolet, Green Cove Springs, FL in the amount of $ 17, 395 Public Works Director) Council Action 1 st 2nd Vote: CA- 3 Agenda Item Number:  CITY OF FORT WALTON BEACH MEMORANDUM DATE: March 20, 2006 TO: Joyce Shanahan, City Manager FROM: Thomas Murray, Public Works Director SUBJECT: Request to Purchase One- Ton Cab and Chassis SUMMARY Pursuant to City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4. 01, Paragraph 4. 01.025 and the Purchasing Policies and Procedures, request authorization to Annual purchase one ( 1) One- Ton Cab and Chassis under the provisions of the State of Florida Bid Contract from Garber Chevrolet, Green Cove Springs, Florida, as outlined in the attached tabulation. All quotes are from the State of Florida Annual Bid Contract or the Sheriff Annual Bid Contract. According to the City' s Purchasing Policy, the City may procure, without formal bid