Fort Walton Beach Council agenda — 10-09-2007 regular agenda — reading text

Engineering Services for the Historic Downtown Streetscape and Beal Parkway Neighborhood Gateway Park and Streetscape Projects, to the top ranked firm, Tetra Tech of Destin, Fl. Further authorize the City Manager, or designee, to negotiate a contract for a not to exceed amount of $98,500. Christy Johnson, Principal Planner, explained that the Historic Downtown Streetscape Project and the Beal Parkway Gateway and Streetscape Project had originally been two separate contracts; however, the City' s Purchasing Department recommended combining the two projects in the Requests for Proposals ( RFP) to make the RFP more attractive to consulting firms. Ms. Johnson advised the scope of work calls for a consultant to design streetscape improvements and prepare construction and engineering drawings, along with construction cost estimates, for the two project areas. The City received three proposals which all met the minimum qualifications, and all three firms were interviewed, with Tetra Tech, Inc. being ranked first. Staff is requesting Council authorization to award engineering/ consulting services for the Historic Downtown Streetscape and Beal Parkway Neighborhood Gateway Park and Streetscape Projects, to the top ranked firm, Tetra Tech of Destin, FL. Further authorize the u City Manager, or designee, to negotiate a contract for a not to exceed amount of $ 98, 500. If an agreement cannot be reached with Tetra Tech, then to proceed to negotiate with the second and third ranked firms if necessary. Council received clarification that there is no need to bond either one of these projects, that funds are available in two separate CIP' s. 156 Regular Council 9/25/ 07 DESIGN/ ENGINEERING SERVICES ( CONT) Council questioned the language in Staff' s recommendation in regards to the ' City Manager' s Mike Tatum, Purchasing Director, advised that the designee.' City Manager is the only one authorized to sign contracts once approved by Council. It was suggested that the verbiage ' City Manager' s designee' be deleted when a motion is made. Mr. Minich moved to award RFP 07- 127, Design and Engineering Services for the Historic Downtown Streetscape and Beal Parkway Neighborhood Gateway Park and Streetscape Projects, to the top ranked firm, Tetra Tech of Destin, FL. Further authorize the City Manager to negotiate and sign a contract for a not to exceed amount of $ 98, 500. Mr. Reeves seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Mjnich in favor. PAWS CONTRACT Consideration of a request to authorize the City Manager to execute a contract for animal control services with the Panhandle Animal Welfare Society ( PAWS) for FY 2008 in the amount of 79, 352. 00. Mr. Mitchell advised a one- year contract has been proposed by PAWS rather than the customary three- year contract due to the ' per capita share' among participating local jurisdictions. He further advised that all cities have a $ 3. 80 per capita share and all are receiving the sa,me services per capita. Catherine Hoover, Office Manager of PAWS, advised that if a three- year contract were done, the per capita would increase the next two years and the rate would not be the same. Mr. Minich moved to authorize the City Manager to execute a one- year contract with the Panhandle Animal Welfare Society ( PAWS) for fiscal year 2007- 2008 in the amount of 79, 352. 00. Mr. Hartwell seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. TENNIS CENTER RENEWAL Consideration of a request to renew a contract between Erik Stenberg and the City of Fort Walton Beach to manage the operations of the Municipal Tennis Center for a period of three years from October 1, 2007 through September 30, 2010. Jeff Peters, Parks and Recreation Director, advised this is a request for a three- year contract with an additional three year option, and that the Tennis Center Contractor, Erik Stenberg, and the City have agreed with the supplement dropping from $ 30, 000 to $ 18,000 a year, with the fee structure changes adopted by Council on September 5 to make up the difference. Mr. Minich moved to authorize the City Manager to execute the proposed Agreement between Erik Stenberg and the City to continue to manage the Operation of the Municipal (': Tennis Center for a period of three years from October 1, 2007 through September 30, I. 2010. Dr. Pullen seconded motion and it carried unanimously with Holmes, Miller, ' Reeves, Garvie, Pullen, Hartwell, and Minich in favor. " L' j'.' Council commended the work of Mr. Stenberg at the Tennis Center. BMX CENTER RENEWAL Consideration of a request to renew a contract between Emerald Coast Dirt and Vert, Bill Madden, owner, and the City of Fort Walton Beach to manage the operation of the BMX Center for a period of three years from October 1, 2007 through September 30, 2010.  157 9/ 25/ 07 Regular Council BMX CENTER RENEWAL ( CONT) Mr. Peters advised this is also a three- year contract from October 1, 2007 through September 30, with a three- year option. Mr. Minich moved to authorize the City Manager to execute the contract with the terms and conditions to the, BMX Agreement between the City of Fort Walton Beach and Emerald Coast Dirt & Vert, Mr. William, President, for a period from October 1, 2007, through September 30, 2010. Mr. Hartwell seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. Council commended the work of Mr. Madden and the success of the BMX/Skateboard track. NOTIFICATION BY CITY CLERK Consideration of a request to direct the City Clerk to notify Affected Property Owners of City- Initiated rezonings. Mr. Mitchell advised there are several properties that are currently zoned in a district which is obsolete and not considered consistent with the Comprehensive Plan; therefore, notices must be mailed. to the property owners advising them of the public hearing on the proposed rezoning. He informed the MPB will consider the application at their October 4, 2007 meeting and forward a recommendation to City Council. Mr. Minich moved to direct the City Clerk to provide notice of the proposed rezoning to affected property owners. Dr. Pullen seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. RECYCLING DROP- OFF LOCATION Consideration of a request to authorize the City Manager to create a recycling drop- off location on City property. the City' s Tom Murray, Public Works Director, presented additional information regarding that Waste recycling program that was terminated during the budget workshop. He advised are being Management finally provided information and it was learned that most of the items and documentation was provided; however there were still items that were not recycled d on City recycled. With this information, it was suggested that a drop- off location be provid~ property for those citizens who still wish to recycle. Mr. Garvie moved to authorize the creation of a recycling drop-off location City on property for FY 07- 08. Mr. Minich seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvi~, Pullen, Hartwell, and Minich in favor. FIREFIGHTERS FUND APPOINTMENT Consideration of appointment to the Firefighters Retirement Fund Board of Trustees. I Mr. Minich moved to appoint Janet Baggett, 312 Brooks Street SE, to the Firefighters Retirement Board of Trustees for a two-year term until September 30, 2009. Mr. Reeves seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. EMPLOYMENT CONTRACT WITH FINANCE DIRECTOR Consideration of termination of the employment contract of the City Finance Director, Lisa Absher. This item was withdrawn from the agenda.  158 9/ 25/ 07 Regular Council MAVOR/COUNCIL ANNOUNCEMENTS Councilman Minich encouraged everyone to join in the Heart Walk on Saturday at OWC and the Dog Daze event this Saturday at the Landing. Councilman Hartwell mentioned the American Solutions web cast this Saturday from 12: 00 - 4: 30 pm in the Council Chambers; mentioned Fort Walton Beach was listed as # 1 in the State of Florida for its of modern technology, high tech capabilities; and mentioned a incorporation concerned citizen approached him about the lack of teeth in code