Fort Walton Beach Council agenda — 10-09-2007 regular agenda — reading text

remarketing process needs to begin as soon as possible ( about mid-October), so you can decide on the best proposal for a February 1, 2008 plan anniversary. Waters Risk Management is a Florida independent risk management and employee benefits con- sulting firm that does not sell or broker insurance or self-insurance programs and is not affiliated with insurance companies, insurance agencies or others who sell insurance and self-insurance not dependent on it. programs and products. We are independent from the insurance industry, Fort Walton Beach can always be assured of independence and objectivity in work we perform. Since 1978 Waters Risk Management has specialized in serving Florida public entities ( more than 150 of them since our founding) in the areas of risk management consulting and employee benefits consulting, and we have perfonned hundreds of RFP processes such as proposed herein. As you are aware, Waters Risk Management's current hourly fees and costs are: Professional Time Principal Consultant - Waters 180 per hour Consultant - Knowlton 170 per hour Clerical Time 30 per hour Additional Expenses For the RFP project we propose these alternate fee structures: Maximum Fee/ Expenses - Including up to three trips to the City 13 ,500 Flat Fee, Including Expenses - Including up to three trips to the City 11 ,500 If only two trips are necessary, deduct $500 If only one trip is necessary or no trips are necessary, deduct $ 1, 000.  As you know, our hourly fees have increased substantially ttom 2000 when we proposed a maxi- mum fee of$ 10, 000 for similar work. At that time our hourly fees were $ 130/$ 120/$ 25. We typically bill our fees in installments, based on stage of completion of the assignment. The fees for this RFP assignment are based on the following assumptions: Travel will be limited to no more than three trips to Ft.Walton Beach: 1. To meet with staff to review the proposals and to choose finalists for interviews. 2. To conduct proposer finalist interviews. 3. To present the purchase recommendation to the City Council. The City will promptly provide all needed background infonnation as requested. The City will pennit Waters Risk Management to utilize its standard RFP fonnat, but with inclusion of appropriate public entity purchasing boiler-plate items. The City will handle distribution of the RFP to interested parties. If the RFP is to be printed (versus electronic distribution), Waters Risk Management will print and deliver to the City up to 12 copies of the RFP. If proposal evaluation is to be conducted on a points scoring system, the scoring will be done by the City, not by Waters Risk Management. The assignment will end February 1, 2008, the intended effective date of the program. If the City for any reason should decide to reject and/or resolicit proposals, we shall be entitled to bill any subsequent time and expenses. It will be our pleasure to again perfonn valuable consulting services for Fort Walton Beach. since:-- S3 Allan Paul Waters CPCU,CLU,ARM, AIC ACCEPTANCE OF PROPOSAL BY CITY OF FORT WALTON BEACH The City of Fort Walton Beach accepts this proposal ttom Waters Risk Management on the fol- lowing fee basis ( check the fee alternative accepted). Maximum Fee/ Expenses - Including three trips to the City 13, 500 Including two trips to the City 13, 000 Including one or no trips to the City 12, 500 Flat Fee, Including Expenses - Including up to three trips to the City 11, 500 Including two trips to the City 11, 000 Including one or no trips to the City 10, 500 Name and Title Date  CITY COUNCIL MEETING October 9, 2007 Regular Agenda Consideration of ranking Florida League of Cities Legislative Priorities City Manager) Council Action 1 st 2nd Vote: Agenda Item Number: 17  CITY OF FORT WALTON BEACH, FLORIDA MEMORANDUM TO: Honorable Mayor and Councilmembers FROM: Joyce Shanahan, City Manager SUBJECT: 2008 Legislative Priorities DATE: October 4, 2007 Backaround Beginning in 2003, the Northwest Florida League of Cities distributed a survey to the cities as an opportunity for them to advise the League on what their priorities should be for the following year' s Legislative Session. Discussion The Northwest Florida League of Cities has asked us to identify our three top legislative priorities for the 2008 Legislative Session by October 15th. A survey of the available Council Members produced the following issues: High cost of insurance for Florida Homeowners Hometown Democracy Petition Remove/ reduce school funding from the ad valorem tax burden Home rule No unfunded mandates I have attached a spreadsheet containing these issues to use as a voting/ scoring mechanism, with space for additional suggestions. Recommendation Staff requests Council' s direction to submit suggestions to the Northwest Florida League of Cities. Respectfully submitted, n City Manager  NORTHWEST FLORIDA LEAGUE OF CITIES Delores Madison President NWFLC LEGISLATIVE ISSUES SURVEY City ofMidway Please distribute to the appropriate Representatives in your office. Mike Anderson First Vice President City ofFort Walton Beach To: Member Cities, NWFLC Julie Conley Second Vice President City ofMonticello From: Christy D. Shell Lee Garner Treasurer Date: September 21, 2007 City ofChattahoochee P. c.Wu Legislative Chair An integral part of developing the 2008 Legislative Priorities for the Northwest Florida League of City ofPensacola Cities is collecting direct input from all of our member cities. Please take time to list and provide Don Harrison Past President a brief explanation of the top three Legislative Issues you feel the NWFLC and its lobbying team City ofDeFuniak Springs Sarah ' Sam' Seevers should focus on during the 2008 Legislative Session. FLC Director City ofDestin Heyward Strong During the next few months, we will be compiling this information and holding meetings to build FLC Director City of Valparaiso consensus on our Legislative Priorities for the coming year. We hope to adopt the 2008 NWFLC Brenda Hendricks Legislative Priorities during the November 2007 meeting, giving us ample time to communicate Director At-Large City ofParker our priorities to our delegation members. This will also allow us to begin a dedicated grassroots James Hinson campaign for issues important to municipal government in Northwest Florida. Director At-Large City ofMidway Mark Mustian Please take time to fill out the attached form and return this IMPORTANT information. Director At-Large City ofTalfahassee Please return attached page with your response no later than Ken Nelson Monday, October 15, 2007. Director At-Large City ofPanama City Beach Send your completed forms to Christy Shell. Gary Posey Fax: ( 850) 487, 0041 Director At-Large Town of Cedar Grove Email: cshel@iogf. su. edu Kurvin Qualls Director At-Large Town ofJay Karen Rustin Thank You for your participation! Director At-Large City of Chipley Beverly Zimmem Director At-Large City of GulfBreeze Jeff Hendry, Executive Director · 325 John Knox Road, Building 300 · Tallahassee, FL 32303 Phone ( 850) 487- 1870. Fax ( 850) 487- 0041 · Email info@nwflc. com  CONSTITUTIONAL AMENDMENT PETITION FORM 104. 185 - A person who knowingly signs a petition or petitions for a candidate, minor political party, or an issue more than one time commits a misdemeanor of the first degree, punishable as provided in s. 775. 082 or s. 775. 083. I am a registered voter of Florida and hereby petition the Secretary of State to place the following amendment to the Florida Constitution on the ballot in the next general election. I AM REGISTERED TO VOTE IN COUNTY. NAME STREET ADDRESS Please PRINT Name as it appears on Voter I.D. Card PRINT Current Phvsical Address ( NO PO BOXES) CITY FL ZIP USA COUNTY County of residence) IS THIS A CHANGE OF ADDRESS FOR VOTER REGISTRATION IN SAME COUNTY? Yes_ No_ VOTER REGISTRATION NUMBER - or- DATE OF BIRTH / / Month Day Year x DATE