Fort Walton Beach Council agenda — 10-09-2007 regular agenda — reading text

Tierney or Linn stated that 60% of the cost growth was due to the automatic 3% COLA. I think we need to review this for no other reason than I don't think the retirees should be receiving a larger COLA that our current active employees. Since this area influences our 2007/ 8 budget, I would like to address it as soon as possible. In my conversation with the CM,she indicated that it might take some time. Therefore, I think the fIrst step would be to prepare a time- line of events that must occur. Since time is money and in this case a lot of money, I recommend that we proceed with an air of urgency. Toni, do you have a legal opinion about this request and subsequent action? Thanks, Virgil Need a vacation? Get great deals to amazing places on Yahoo! Travel. 8/ 23/ 2007 1\= S  lJf25/~[ amending Volume IV, Land Development Code, Chapter 12. 457 MUW- 18 Mixed- Use Waterfront District to permit by Conditional Use Marinas with Watercraft Dry Storage Facilities; providing for repeal of prior provisions; providing for severability; and providing an effective date. ( CDS Director) ( See Backup) MOTION: ADOPT ORD. 1731 ON FIRST READING. 7- 0 CDS DIRECTOR 12. Consideration of an Ordinance ( 1732) of the City of Fort Walton Beach, Florida; providing for authority; adding Section 12. 94.071,entitled Watercraft Dry Storage Facilities Criteria, to Chapter 12. 94, Conditional Use, of the Land Development Code; providing for severability, and providing an effective date. CDS Director) ( See Staff Report for Item 11) ( See Backup) MOTION: ADOPT ORD. 1732 ON FIRST READING. 7- 0 CDS DIRECTOR 13. Future Agenda Items. ( City Manager) ( See Backup) The Mayor requested the sexual predator ordinance be scheduled for the November workshop. Mr. Miller requested review of the Code of Ordinances relating to the Police Officers' Retirement Fund and employer/ employee contributions to the Firefighters' Retirement Fund be placed on the agenda as topics of discussion for the December workshop. CITY MANAGER 14. Consideration of a request to authorize the City Manager to renew insurance policies for property, casualty and workers' compensation coverage for the 2007/ 08 plan year as recommended in the staff report. ( Human Resources Director) ( See Backup) MOTION: APPROVE REQUEST. 7- 0 HUMAN RESOURCES DIRECTOR 15. Pursuant to Vol. 2, Chapter 4, Section 4. 01, Paragraph 4. 01. 025 Fort Walton Beach Code of Ordinances, and Section 4, Paragraph J of the Purchasing Policies and Procedures, request authorization to award RFP 07- 127, Design and Engineering Services for the Historic Downtown Streetscape and Seal Parkway Neighborhood Gateway Park and Streetscape Projects, to the top ranked firm, Tetra Tech of Destin, FL. Further authorize the City Manager, or designee, to negotiate a contract for a not to exceed amount of $ 98, 500. ( CDS Director) ( See Backup) MOTION: AWARD RFP TO TETRA TECH OF DESTIN, AND AUTHORIZE CITY MANAGER TO NEGOTIATE CONTRACT NOT TO EXCEED $ 98,500. 7- 0 CITY MANAGER CDS DIRECTOR PURCHASING DIRECTOR CITY CLERK 16. Consideration of a request to authorize the City Manager to execute a contract for animal control services with the Panhandle Animal Welfare Society ( PAWS) for FY 2008 in the amount of $ 79, 352. 00. CDS Director) ( See Backup) MOTION: APPROVE CONTRACT WITH PAWS. 7- 0 CDS DIRECTOR CITY CLERK 4 ~.  CITY OF FORT WALTON BEACH Memorandum TO: Joyce Shanahan, City Manager FROM: Charlotte Dunworth, Budget ~ Grants Manager~ RE: Fee Schedule DATE: October 4, 2007 Backaround On April 27, 1999, City Council adopted Resolution 99- 4 establishing a Comprehensive Fee Schedule that incorporates into one document all fees for the City services and programs. The Resolution provided for amendment of the fee schedule from time to time by Resolution of City Council, Discussion On September 5, 2007, City Council adopted Resolutions 07~15 and 07~19 revising the-Comprehensive- Fee Schedule effective October 1, 2007. Several golf club players have approached the Golf Club Administrator about converting from their current golf club membership type to a new membership type established by Resolution 07- 19. Existing polley adopted by Council provides that goJf club memberships can be " refunded" if someone moves from the area or passes away. There are no provisions to prorate memberships. The City Attorney has advised that in order to provide the City Manager with the authority to prorate golf club memberships for those that want to change categories, City Council should approve a resolution setting forth policy to grant the City Manager authority to deviate/waive/ refund ANY fee established through the Comprehensive Fee Schedule. Recommendation Staff respectfully requests that City Council adopt Resolution 07-23 authorizing the City Manager to waive certain fees set forth in the Comprehensive Fee Schedule, establishing limitations on such waivers, and establishing an appeal process. o Concur Concur Do Not Concur Do Not Concur Hold for Discussion Hold for Discussion J1-) ctfJ { U~ ~ a '/..tlsher, Finance Director o":/- jJW--,.;,; u:\ budgetlbudget 07 -08\ budget hearing - september\10-9 em fee waiver staff report.doc 47 of limitation, of such payors are providers of arts, history, and educational 48 services, non- profit organizations, churches, and civic organizations that are 49 providing services which directly benefit the residents of the City of Fort Walton 50 Beach. 51 52 Section 5. Limit of Waiver 53 The City Manager may waive up to $ 1, 000 or 50% of an established fee, whichever is 54 greater. 55 56 Section 6. Application for Waiver 57 A payor must request a waiver of a fee in writing prior to the payment of the required fee. 58 The application for waiver must state the payor' s name, corporate entity designation if 59 applicable, address, telephone number, and specific reasons for the request for a waiver of the 60 fee. The City Manager shall create a form for the application for waiver and make it available 61 upon request by any payor. In no case shall a waiver be granted without a written request being 62 filed with the City Manager. The grant or denial of the waiver by the City Manager shall be in 63 writing and provided to the payor within two calendar days of the receipt of the application. 64 65 Section 7. Appeal 66 If the City Manager denies a waiver, the payor may appeal such decision directly to the 67 City Council by submitting a written request for a Council determination of the application for 68 waiver within ten days of receipt of the denial. 69 70 Section 8. Effective Date 71 This Resolution shall take effect immediately upon approval by the City Council. 72 73 74 75 Adopted: 76 Mike Anderson, Mayor 77 78 79 80 Attest: Approved as to form and legal sufficiency. 81 82 83 84 Helen Spencer, City Clerk Toni L.Craig, City Attorney 85 86 87 88 89 CSM- Fort Walton Police Department INTER-DEPARTMENTAL MEMORANDUM Office of the Chief of Police To Joyce Shanahan City Manager From Ted Litschauer II Chief of Police Date October 2, 2007 Subject Florida Interoperable Network Sub- Grant Agreement BACKGROUND: The State of Florida participates in the U. S. Department of Justice, State and Local Domestic Preparedness Equipment Program. The purpose of the program is to sub- grant the funds and/ or equipment and services purchased with these funds, to local governments to improve their disaster response capabilities. DISCUSSION: This sub- grant is in the form of equipment and services to install the equipment and is part of the Florida Interoperable Network. The Network is managed by the Florida Department of Management Services. The equipment will allow the radio frequencies operated by the Police Department to connect with the frequencies operated by other law enforcement, federal, state and local, as well as other government entities and the private sector. Through our Communications Center and/ or our mobile and portable radios, members of. the City Police Department will be able to talk directly to law enforcement officers from other agencies, no matter what type of radio system they operate or what frequencies they utilize. The value of the equipment is estimated by the Department of Management Services to be approximately $ 45, 000. Installation costs are estimated at 2, 500. The equipment and installation is provided by the Department of Management Services at no cost to the City. In order to receive the equipment the Chief of Police must execute a standard State of Florida Interoperability contract that lists the requirements and conditions for using the equipment. if It,{  1 tf RESOLUTION Oil - .:;? 2 3 4 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, 5 FLORIDA, AUTHORIZING POLICE DEPARTMENT' S THE 6 PARTICIPATION IN THE FLORIDA INTEROPERABllTY 7 NETWORK AND AUTHORIZING THE POLICE CHIEF TO 8 EXECUTE THE CONTRACTS; AND SETTING AN EFFECTIVE 9 DATE. 10 11 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT 12 WALTON BEACH, FLORIDA AS FOLLOWS: 13 14 The State of Florida participates in the US Department of Justice, State and Local 15 Domestic Preparedness Equipment Program. Through the program, sub- grants are distributed in 16 the form of equipment and services to install