Fort Walton Beach Council agenda — 01-22-13--regular — reading text

v Consideration of a Resolution Supporting Police & Fire Pension Reform The City Manager reported that the League of Cities is requesting that all cities support a resolution for police and fire pension reform and if Council is interested a resolution can be m formulated and placed on the .January 22 agenda. Ms. gossom moved that the City formulate a resolution supporting police and fire pension reform and place it on the January 22 agenda. Mr. Griggs seconded motion and it carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER: joyce gossom, Council Seat 2 SECONDER: Bobby Griggs, Council Seat 1 AYES: Griggs, gossom, Goodwin, Rigdon, Rynearson ABSENT: Bobby Nabors Discussion of CRA Tax Abatement Programs The City Manager stated that at the request of Council on December 11, an update was provided on different types of CRA tax abatement programs and the process for developing and implementing the programs. It was explained that for a CRA specific program, an amendment to the CRA Plan is required along with the adoption of the program via an ordinance. For a Citywide program, State statutes require a referendum. City Connell olFart Walton Hach Page 5  8. ta Minutes January 8, 2013 Regular Meeting The City Manager continued that with the County renewing their program in 2014, the City would likely piggyback with their updated program. No motion was needed as this was a discussion item which will be addressed further at the Strategic Planning Session. Charlene Greenwald, Jet Drive, stated she would like to see a city -wide CRA abatement program in the future. Second Nominations for Appointment to Fill Council Seat 3 Vacancy The Mayor Pro Tem announced this is the last opportunity for nominations for Seat 3 and that Council will make an appointment at their January 22 meeting. He noted there is one nomination to date, Mike Holmes, and asked for any other nominations. ma Mr. Goodwin nominated John S. Mead as a candidate for the vacancy for Seat 3. Discussion included whether there were any legal or ethical conditions since both nominees have ' o qualified to run for the same seat in the March elections. The City Attorney advised there were i no legal issues that he could see, that the issue of nominated and appointed will be a short- term n appointment, and that there may or not be an advantage at election time. As there were no further nominations, the vote on the nomination of Mr. Mead was unanimous. RESULT: APPROVED [ UNANIMOUS] MOVER: Trey Goodwin, Council Seat 4 AYES: Griggs, gossom, Goodwin, Rigdon, Rynearson ABSENT: Bobby Nabors CITY MANAGER REPORTS The City Manager reminded Council of the workshop on January 22 at 5 pm too discuss the 60% Design for the Recreation Center. The City Manager set a meeting of the CRA Board for April 9 at 5 pen to elect a chair and vice - chair for 3013. Also announced was the Arbor Day Tree planting on January 17 at I I am at Gamiers Beach, and the League of Cities Dinner on January 24 hosted by Valparaiso. CITY ATTORNEY REPORTS The City Attorney advised he distributed a list of pending cases involving the City that he is working on and will provide an update as cases are closed and additional cases arise. MAYOR/ COUNCIL COMMENTS Mr. Rigdon noted his running unopposed in the upcoming election and thanked the citizens for their confidence in him for the next four years. The Mayor Pro Tem sent condolences to the family of former councilman Jim Dowling who passed away suddenly in December. He also announced that in the upcoming election, Seats 3 and 6 and the Mayor's seat are up for election, and that Mr. Rigdon and Mr. Rynearson are unopposed. City Council offort Walton Bench Pu, 5 ket P "  8. 1: a .. Minutes January 8, 2013 Regular Meeting The Mayor Pro Tent also announced a Restore Act Meeting on January 16; the Mardi Gras Parade on the Island on January 19; and the Martin Luther King Jr. Parade on January 21. He also announced that every school in Okaloosa County now has a resource officer, and he thanked Boy Scout Troop 509 for attending the meeting and leading in the Pledge. ADJOURNMENT: 7: 33 pm Approved: Mayor: CNJ Attest: o m0 City Clerk Ci,, Cmmcp fForr Wahan Beach N, 7  2 City Council of Fort Walton Beach POLICE MEMORANDUM To: Michael D. Beedie, City Manager From: Ted Litschauer, Police Chief Date: January 22, 2013 Subject: USMS Annual Obligation Document 1. BACKGROUND: 1. 1. The Fort Walton Beach Police Department ( FWBPD) has a continuing Memorandum Of Understanding ( MOU) with the United States Marshals Service ( USMS or Marshals Service) for the Northern District of Florida. 1. 2. The Operational Memorandum of Understanding ( MOU) was established as a continuing document, with a provision for cancellation by either party. 12. 1. Only a numbered document establishing the maximum reimbursable amount from USMS will be signed anew, annually, for the purpose of identifying, and agreeing to, the limit established by the Marshals Service. 1. 2. 2. The Obligation Document, JLEO -13 - 0246, covers the period of Fiscal Year 2013. 1. 2. 3. This Obligation Document provides that USMS will compensate the City of Fort Walton Beach Police Department for actual overtime expenses, not to exceed $ 5, 000 for the year. Such reimbursements are contingent upon proper invoicing procedures. 1. 2. 4. The Marshals Service provides the Obligation Document for signature by the Chief Law Enforcement Officer of the jurisdiction, which is the Police Chief. 1. 3. The Fort Walton Beach Police Department has participated in this program with the United States Marshals Service since October 2001. 2. DISCUSSION: 2. 1. MOU documents providing for overtime payroll reimbursements require City Council approval and authorization by City Council for the Chief of Police to sign it. This is an annual obligation document for the existing operational MOU. A newly numbered appropriations document is to be executed annually to reflect agreement on the maximum amount of reimbursement during the fiscal year. This document is for Fiscal Year 2013. 2. 2. It is in the best interest of the City of Fort Walton Beach and its citizens for the police department to work well with other law enforcement agencies, including the United States Marshals Service. It is prudent to have a current Memorandum of Understanding MOU), to guide the actions of the various agencies as they work together, and to Page 1 of 2  e:? annually execute an addendum to establish agreement on the amount of appropriations /reimbursements. 3. FINANCIAL INFORMATION: 3. 1. The following budget amendment will be required to record the MOU revenue and expense: Revenue Expense 001 - 1504- 331 - 2061 $ 5, 000 001 - 1504 -521 - 1211 $ 5, 000 3. 2. No direct City match is required for this MOU; however, only overtime wages are reimbursed. Therefore, the City will have to fund the Social Security, Medicare, retirement, and workers compensation benefits associated with participation in this task force. These benefits are 49. 501% of overtime and are estimated at $ 2, 475. Funding will be reallocated from other line items in the Police Department' s budget. 33. The grant agency is no longer funding Marshals- related vehicle fuel & maintenance. These costs will be absorbed by the Police Department's budget. 4. RECOMMENDATION: 4. 1. Staff respectfully recommends City Council approval of the Fiscal Year 2013 Memorandum Of Understanding with the United States Marshals Service for the Northern District of Florida appropriations document, set at a maximum of $5, 000, and authorization for the Police Chief to execute the document. 4. 2. Staff also recommends City Council approval of a budget amendment to record the MOU revenue and expense. ATTACHMENTS: USMS MOU Obligation Document ( PDF) SIGNATURE BLOCK: Ted Litschauer Completed 01/ 08/ 2013 8: 41 AM Finance Completed 01/ 16/ 2013 8: 52 AM City Attorney Completed 01/ 16/ 2013 9: 12 AM Carole Jones Completed 01/ 16/ 2013 9: 47 AM City Manager Completed 01/ 16/ 2013 1: 56 PM City Council Pending Page 2 of 2  8: a Joint Law EntorcesoeDt OperatbnB Task Force U.S. BRatmmt@( Judo Lwasm ummhebSaatm