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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: July 1, 2014
TO: Honorable Chairman and Members of the Board
FROM: Sunil Harman
SUBJECT: Approval to Pay Eglin a Fee for Information
DEPARTMENT: Airport
BCC DISTRICT: All
STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve
payment of an $88.00 Freedom of Information Act (FOIA) fee for a copy of the Air Force
(AF) lease pertaining to the hotel on Okaloosa Island.
BACKGROUND: On October 11, 2013, the Airport requested a copy of the Air Force
lease, because it was considering its plan to seek permission to develop a hotel lease on its
present leasehold. The purpose was to assess what potential fees and restrictions might be
anticipated. On March 3, 2014, the FOIA office notified that the document was ready for
release and could be picked up. That same day, the Airport asked for the cost so that a
Purchase Order could be prepared before the AF issued an invoice. The AF responded on
March 10, 2014 that the Vice Wing Commander's letter dated February 6 "... is as close to
an "invoice" as you will get...." That letter was never received at the Airport, but a copy
was obtained when the document was picked up. With the information about the charge, a
Purchase Order was prepared for payment, but VOIDED by Finance on 3/13/14 as "after
the fact." Given the fact that the Air Force prepared the document before an estimate
could be established; and that its "invoice" was dated prior to notifying the Airport of the
amount to be charged, a "Catch 22" scenario was created whereby there was no way short
of an "after the fact" Purchase Order to affect payment.
OPTIONS: Approve, Disapprove, or Table.
RECOMMENDATIONS: Staff recommends the Board of County Commissioners
authorize payment in the amount of $88.00 to the Air Force.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator