Okaloosa County BOCC — August 4, 2014 — 4-6 Solid Waste — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: HUMAN SERVICES DEPARTMENT/PROGRAM: SOLID WASTE PROGRAM DESCRIPTION: The Solid Waste Section of the Public Works Department provides collection and disposal of municipal solid waste to all citizens and municipalities of Okaloosa County. REVENUE: Solid Waste Division is funded through landfill operating fees; landfill/transfer station tip fee, franchise area per household disposal fee and CPI retention. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 269,987 264,213 273,849 355,895 Operating Expenses 5,757,279 5,730,713 5,829,086 6,078,124 Capital Outlay 0 0 165,000 325,800 Reserves 0 0 1,572,956 180,825 Total 6,027,266 5,994,926 7,840,891 6,940,644 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 5 5 5 7 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 5 5 5 7 MAJOR ACCOMPLISHMENTS LAST YEAR:  Provide for collection, disposal, remediation and long term care activities with reductions in staff and revenues and despite additional regulatory scrutiny.  Maintained high level service to our municipal solid waste (MSW) customers through operation of two transfer stations servicing northern and southern portions of the county.  Accomplished a Waste and Recycling Composition Study to enhance bid specifications for advertisement of residential and commercial garbage collection and disposal in FY 15. Additional benefit will be to afford the County the opportunity to implement enhanced recycling services for both the residential and commercial sector thus increasing revenues and recycling rates in an effort to meet the State mandated goal of 75% by the year 2020.  Managed debris removal and disposal from April 30, 2014 flood event for FEMA compliance.  Manage a fee collection program for charge customers from three remote sites.  Manage compliance and remediation programs for three closed sites per Florida Department of Environmental Protection (FDEP) permits.  Manage Contracts for the collection and disposal of municipal solid waste.  Over the past year worked with our MSW provider with an emphasis on response to customer concerns through management of our subcontractor and public relation efforts  Focus on environmental restorations efforts: o Completed draft Long Term Care permit renewal for Wright Landfill (WLF) o Completed WLF dedicated recovery well pipeline installation o Executed Long Term Lease Agreement for Wright Landfill (WLF) o Completed Pilot Study of the Vadose Zone Aeration at Niceville Landfill (NLF) o Implemented remediation requirements for Monitored Natural Attenuation (MNA) at NLF o Initiated subsidence remediation program at NLF o Initiated Quarterly Operation and Maintenance Program at WLF and Baker Landfill (BLF) o Completed Rapid Infiltration Basin maintenance evaluation at BLF o Completed Private Property repair work at BLF o Continued reinforcement of a proactive relationship with FDEP and the adjacent property owners. PROGRAM GOAL: To provide an environmentally safe and cost effective system for the collection and disposal of Municipal Solid Waste in compliance with Florida Statute Chapter 403 and Florida Administrative Code 62-701. To comply with all FDEP regulations and current agreements for environmental restoration and long term care activities at Okaloosa County landfills. KEY OBJECTIVES: 1. Provide a collection mechanism for the removal of Municipal Solid Waste. 2. Manage franchise agreements. 3. Respond to customer inquiries. 4. Educate the public on services provided. 5. Conduct closure monitoring and remediation activities at all public landfill facilities in accordance with all state and federal regulations. 6. Manage Baker scale house operations. 7. Produce timely gas monitoring, compliance, and assessment reports for permit compliance activities at Okaloosa County landfills. 8. Finalize and Implement Wright Landfill Remedial Action Plan Modification. 9. Decommission Pilot Study Infrastructure at Niceville Landfill. 10. Maintain remediation system infrastructure for a consistent and high operational output. 11. Avoid FDEP non-compliance issues and/or violations. 12. Execute aggressive quarterly maintenance programs for BLF and WLF. 13. Reduce subcontractor costs through effective project controls. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY12/13 FY13/14 FY14/15 Number of Full Time Employees 5 5 7 Total Disposal Expenditures * $4,691,762 $3,921,364 $4,379,680 Total Operating Expenditures $5,994,926 $6,910,731 $6,755,263 Input Total Landfill Closure/Compliance Expenditures $64,482 $182,500 $163,600 Total Landfill Remediation Expenditures $230,535 $371,200 $368,700 Total Disposal Tons 118,952 128,952 128,952 Total Residential Customers 30,250 30,500 30,800 Total Revenue (Solid Waste Section) $7,431,474 $8,003,040 $7,090,320 Balance in Solid Waste Section $1,436,548 $1,092,309 $335,057 Cumulative Balance $1,436,548 $2,528,857 $2,863,914 Output Total Compliance Monitoring and Reporting 18 12 9 Total Remediation Monitoring and Reporting 8 6 6 Total Residential Service Requests 40 40 40 Equivalent Cost Per Ton $50.39 $53.59 $52.39 Efficiency Equivalent Revenue Per Ton $62.47 $62.06 $54.98 Number of Violation Notices 0 0 0 Expense to Revenue Ratio 80% 86% 95% Effectiveness % of Residential Service Requests 0.13% 0.13% 0.13% % Report Delivery 100% 100% 100% * Based on $36.77/ton -FY 11; $37.52/ton-FY 12; $38.26/ton-FY13  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: HUMAN SERVICES DEPARTMENT/PROGRAM: RECYCLING PROGRAM DESCRIPTION: The Recycling Office of the Environmental Services Division provides oversight for the County’s Recycling Program covering both rural and urban residential collection in accordance with State and federal guidelines. This includes the grinding/mulching of the County’s yard waste at two locations: Wright Landfill and Baker Landfill. The Recycling Office manages the Household Hazardous Waste Program serving Okaloosa County and nine surrounding counties (500,000 residents) through FDEP Cooperative Arrangement Grants. Additionally, the Recycling Office is responsible for managing the collection of Special Waste (tires and white goods-appliances) and oversight of the Small Quantity Generator (SQG) Verification Program. REVENUE: Consists of tip fee for 17,000 tons; pass through recycling revenue for Waste Management; revenue from other departments and Conditionally Exempt Small Quantity Generators (CESQGs); revenue from sale of metals; and reimbursement from CO-OP grants. EXPENDITURES: Expenditures Budget FY12 FY13 FY14 FY15 Category Actual $ Actual $ Original $ Approved $ Personal Services 407,654 402,993 414,717 416,746 Operating Expenses 794,820 1,074,056 1,122,792 957,110 Capital Outlay 0 0 198,100 262,000 Reserves 0 0 0 0 Total 1,202,474 1,477,049 1,735,609 1,635,856 HISTORICAL STAFFING SUMMARY: Category FY12 FY13 FY14 FY15 Full-time 7 7 7 7 Part-Time 0 0 0 0 Relief 0 0 0 0 Total 7 7 7 7 MAJOR ACCOMPLISHMENTS LAST YEAR:  Provided curbside recycling service to approximately 31,000 homes  Collected 6,366 tons of recyclables through residential service and another 42,521 tons through private recycling efforts (includes 17,000 tons of yard waste).  Purchased new in-line grinder in lieu of contract grinding to enhance County’s yard trash processing operations at the Wright Landfill  Disposed of 20,100 waste tires  Collected and processed over a million pounds of Household Hazardous Waste  Received $206,500 to operate Okaloosa County’s HHW program at no charge to local residents and to conduct 11 mobile collections in nine neighboring counties  Conducted two mobile HHW events on Hurlburt Field  Expanded the in-house office recycling services in selected County office buildings including the new Extension Office utilizing the services of HORIZONS  Provided recycling opportunities to six local public events including the Earth Day/Arbor Day event and the July 4 celebration at the Landing and the Southeast Recycling Conference and Trade Show in Sandestin  Provided oversight for debris removal operation resulting from the April 30, 2014 flooding throughout Okaloosa County. PROGRAM GOAL: To provide an environmentally safe and cost effective system for the reduction, reuse, and recycling of municipal solid waste (MSW). KEY OBJECTIVES: 1. Provide collection of recyclables for residential and commercial customers 2. Provide collection of yard waste for residential and commercial customers 3. Provide processing of