Okaloosa County BOCC — August 11, 2015 — Agenda Packet — reading text

consumer quarterly & partner monthly • Promote and track local events and initiatives via website • Position the consumer one click away from our website and potential bookings • Enhance mobile site Packet Pg. 37 25 FY16 Budget Modifications Increase Local Event Marketing Funding by $50,000 for new, previously unfunded event applications: Current BCC Request 1151-548047 Non-Seasonal $612,363 $593,388 1151-548060 Special Events $169,850 $219,850 1151-599146 Promo Reserves $1,142,731 $1,111,706 Add Marketing Internship program: Current BCC Request 1151-534500 CS-Personnel $0 $1,000 1151-548001 Promo Activities $53,000 $52,000 Packet Pg. 38 26 Thank You Packet Pg. 39 27  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 11, 2015 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Convention Center The Budget Document for the for the Convention Center is contained within the TDD. Packet Pg. 40  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 11, 2015 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Water & Sewer The attached documents provide the Performance-Based Budget for Water & Sewer. Packet Pg. 41  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/WATER OPERATIONS PROGRAM DESCRIPTION: This program is responsible for assuring that safe and adequate water supplies are provided to users of the County water system. This is accomplished through a network of 21 wells, 19 water tanks, 466 miles of water distribution mains, 52 miles of water service lines, and 3,980 fire hydrants. Read in excess of 32,000 meters each month and maintain backflow preventer program. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 37,000 water service and 34,000 sewer service connections both residential and commercial. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Performed internal audit of large meters (2” and larger) by field verifying meter size matches customer service database. Ø Implemented large meter testing & replacement program, and instituted additional checks and balances for large meters. Ø Performed major maintenance and painting on 1 elevated water tank (Bluewater Bay). Ø Del Cerro II Well (construction) – install new potable water well in the Mid-County area to increase potable water supply and reliability of the system. Ø Future Water Supply (planning) – continue with Implementation Plan to ensure the sustainability of a safe, reliable, and adequate water supply in the future, with efforts focused along the Shoal River for an offline reservoir. Partnered with the U.S. Army Corps of Engineers and completed a system-wide hydraulic and water quality model. Ø Mid County Tank #4 (land acquisition) – a second elevated water tank near the Bob Sikes Industrial Park would provide for increased storage, reliability, and redundancy for the potable water and fire suppression systems. This project is partially funded by a Northwest Florida Water Management District grant. Approximately 1.1 acres of land was acquired for the tank and associated infrastructure. Ø Newcastle Area Water System Improvements (construction) – provide new, larger water mains to the area and fire hydrants to provide increased fire protection and ensure the reliability of the system. This project is partially funded by a Florida Department of Economic Opportunity Community Development Block Grant. PROGRAM GOAL: Provide safe, adequate and affordable water supplies to users of the County water system. Provide seamless addition of new water customers. Repair & maintain water wells, tanks, and potable water booster pump stations. Maintain backflow preventer program. Read in excess of 32,000 meters each month and perform all account turn on and turn offs. Maintain the highest standard as it relates to all facets of the customer service function including new service set up, billing and collections. Insure strict compliance with ALL Federal and State requirements through periodic sample testing and constant monitoring. KEY OBJECTIVES: 1. Ensure budgetary, personnel, customer service and purchasing functions comply with County policies and procedures. 2. Preserve and protect infrastructure to provide quality of service to customers. 3. Maintain and extend the useful life and utility of County facilities. Packet Pg. 42  4. Reduce overall per capita consumption through the promotion and utilization of conservation techniques. 5. Ensure the preservation and safe operation of all work related equipment. 6. Assure water meets all applicable State and Federal drinking water standards. 7. Assure system is operated in such a fashion as to meet peak loads in all service areas. The following projects are planned for FY2016: Ø Brooks Bridge Water Main Bore (alternatives analysis & easement acquisition) – install a second water supply line to Okaloosa Island (or repair the broken bore, if at all possible), which would then serve as the primary water source to Okaloosa Island (and main on bridge would serve as backup). This project is partially funded by a state appropriation administered by a FDEP Grant Agreement. Ø Future Water Supply (planning) – continue with Implementation Plan to ensure the sustainability of a safe, reliable, and adequate water supply in the future, with efforts focused along the Shoal River for an offline reservoir. Seeking to purchase land for the future reservoir, water treatment plant, and associated infrastructure. Ø Marlowe Area Water System Improvements (construction) – provide new, larger water mains to the area and fire hydrants to provide increased fire protection and ensure the reliability of the system. Ø Mid County Tank #4 & Connecting Water Main (design) – a second elevated water tank near the Bob Sikes Industrial Park would provide for increased storage, reliability, and redundancy for the potable water and fire suppression systems. This project is partially funded by a Northwest Florida Water Management District grant. Ø Poquito Bayou Water Main Bore (construction) – replace the aging, deteriorated main under Poquito Bayou with a new directional bore. Ø Residential Water Meter Replacement – replace aging, water meters system-wide and add dual check backflow devices and radio-read transmitters. This is the first year of a five-year project to replace meters, many of which are 15-20 years old. Project will begin in the Bluewater Bay Area. PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY13/14 FY14/15 FY15/16 Input Volume of water produced (millions of gallons) 2,530 2,328 2,488 Number of Backflow Preventers / # of Testers 2,386 / 1 2,418 / 1 2,430 / 1 Number of Meters Read / # of Meter Readers 32,373 / 7 32600 / 7 32,800 / 7 Efficiency Number of Wells / # of Water Operators 20 / 3 21 / 3 21 / 4 Number of Tanks / # of Water Operators 19 / 3 19 / 3 19 / 4 Cost per gallon of water processed 0.0040 0.0043 0.0040 Effectivenes Total square miles of service area 71.5 71.5 71.5 s Packet Pg. 43  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/WASTEWATER OPERATIONS (WATER RECLAMATION FACILITIES & LIFT STATIONS) PROGRAM DESCRIPTION: This program is responsible for protecting the public health through the provision of sanitary sewers for wastewater collection (lift stations), treatment plants, and effluent disposal. It is responsible for protecting the environment by preventing the introduction of pathogens and excess nutrients into the ground and surface waters. REVENUE: The Water & Sewer enterprise fund receives all revenue through monthly customer billings, capacity expansion charges and related ancillary charges for use of both the Water and Sewer systems within the Okaloosa County service area. The funds customer base is currently in excess of 37,000 water service and 34,000 sewer service connections both residential and commercial MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Maintained 24/7 standby coverage on all program components, lift stations, and water wells. Ø Transported biosolids from all 3 wastewater reclamation facilities (WRFs) off site to be used as fertilizer. Ø Operated and maintained compliance with FDEP permits on all 3 WRFs. Ø Maintained 150 lift stations in our collection system. Ø Maintained 225 acres of RIBs for effluent disposal at the Arbennie Pritchett WRF. Ø Operated and maintained Public Access Reuse System for the City of FWB. Ø Maintained of pretreatment program for industrial users. Ø Operated and maintained a State Certified Lab at the Arbennie Pritchett WRF. Ø Maintain 48 stationary & portable generator sets. Ø Provided electronic/mechanical support on 21 potable water wells and 19 tanks. Ø Operations staff provides 24/7 customer service, monitors alarms & notifications for entire water & wastewater systems. Ø Increased receiving from septic contractors at the Arbennie Pritchett WRF to provide a safe and reliable means of disposal for an otherwise undesirable product. Ø Renewed the FDEP Operating Permit for the Bob Sikes WRF for a 10-year period. Ø Submitted for a FDEP Permit for a 5-MGD expansion of the Arbennie Pritchett WRF. Ø Constructed and/or accepted 4 new lift stations: Eglin Main Base, Plew (on Eglin AFB), Partridge Hills (uninc. Crestview), and Majestic Oaks (uninc. Ft. Walton Beach). Ø Completed design on 2 new lift stations: Camp Rudder and the East County RePump Station. PROGRAM GOAL: Protect public health by