Okaloosa County BOCC — August 11, 2015 — Agenda Packet — reading text

$15,020 4451 MailFinance postage meter lease $4,700 4453 Ruckel Properties Niceville office lease terminating Dec. 31, 2015 $73,500 4654 Grant Street Goup Tax Collection and Billing system (TaxSys) $281,400 Maintenance contract for Q-Flow (ticketing and 4654 ACF Technologies queuing customers) $15,500 4654 RT Lawrence Maintenance contract for high speed processors $17,000 4654 Competitive Solutions, Inc. PBL ScoreCard Business Management Software $4,390 Annual maintenance for Accounting software (BUCS budgetary control system / CHIPS 4654 Donald R. Frey & Company payroll system) $9,500 principal/interest debt service payments for 62 Summit Bank Niceville building purchase $210,000 GRAND TOTAL $631,010 Packet Pg. 108  VEHICLE INVENTORY FORM OKALOOSA 2015-16 Year Leased or Vehicle Make Model Purchased Mileage Assigned Work Unit 2008 Ford Expedition 2008 91946 Field 2006 Ford Expedition 2006 87786 Field 2006 Ford Explorer 2006 53157 Ft Walton Beach Office 2008 Ford Expedition 2008 72391 Ft Walton Beach Office 2011 Toyt Scion 2012 31299 Maintenance 2012 Toyt Scion 2013 21646 Field 2012 Toyt Sienna 2014 32730 Ft Walton Beach Office Packet Pg. 109  DATA PROCESSING PURCHASE JUSTIFICATION OKALOOSA LENGTH OF COST ITEM NUMBER MAKE AND PAYMENT FOR FISCAL REQUESTED REQUESTED MODEL NUMBER SCHEDULE YEAR 2015-16 FULL COST Network switch 1 WS-C3560X-48P-E $13,000 $13,000 Check One Below: REPLACEMENT OF EXISTING EQUIPMENT ADDITIONAL EQUIPMENT STATEMENT OF NEED: To include but not be limited to age, condition, response time, etc. of existing equipment. Network switch would provide needed hardware in our new Niceville location that would connect and route communication between multiple devices on our computer network, ie. Servers, desktop computers, and peripheral equipment. HOW LONG WILL THIS PURCHASE FULFILL THOSE NEEDS? Should be indefinite. ADDITIONAL COMMENTS OR PERTINENT INFORMATION Packet Pg. 110 73 Eglin Pkwy N.E., Suite 111 4012 Commons Dr. West, Unit 122 Fort Walton Beach, FL 32548 Destin, FL 32541 302 N. Wilson Street, Suite 101 310 Van Matre Ave. Crestview, FL 32536 Suite 155, Building 210 Eglin AFB, FL 32542 506 Highway 85 North Niceville, FL 32578 (850) 689-5700 (850) 651-7300 OKALOOSA COUNTY TAX COLLECTOR www.okaloosatax.com Comprehensive Plan The Okaloosa County Tax Collector's office operates in a RedHat Linux, MSSQL and MySQL database environment with Windows 7 workstations. Currently, the software used on the tax and billing server is provided by Grantstreet Group. TAXSYS is a web based software for the collection and distribution of Taxes to include the Tourist Development Tax. Other systems include the Vital Statistics birth certificate issuance, Concealed Weapon License issuance, BUCS Accounting, Axis Camera system, High Speed Processor, QFLOW numbering system. OCTC servers operate on Server 2008. As an Agent for various state agencies, these combined systems are used to process Driver Licenses, Motor Vehicle transactions and various other state functions while providing a connection into shared interfaces for cashiering within TaxSys using Payment Express, Renew Express(Motor Vehicle renewal), and Deed Express. Currently 7 Tax Collector offices provide driver license services while Niceville is the only office to offer road testing. Goal: To keep existing printers and servers operating past the estimated life, repair parts have been purchased for in house repair as they fail. Replacement of printer only if repair does not work. 2015-2016 Update Antivirus Continue training regimen for IT department Website redesign for mobile capability Webserver replacement Replace management department laptops Upgrade Spam filter Upgrade to Office 365 Replacement of receipt printers on counters (Repaired 12 during FY14-15) Packet Pg. 111 2016-2017 Update Antivirus Replace HP450 laptops Continue training regimen for IT department Renew SSL Certificates for the website as well as exchange server. BUCS Server upgrade Domain Server replacement Update Antivirus Continue training regimen for IT department Replace aging servers (HP DL320G5) 2017-2018 Update Antivirus Camera Server Replacement Packet Pg. 112  DETAIL OF VACANT POSITIONS OKALOOSA Pos. Position Annual Rate # Days No. Classification 9/30/15 Vacant 9 Director of Tax Department 79,310 position was vacant during FY15 requesting position classification name change and funding for 9 months. Annual rate is * decreasing to $31,710 * Please insert additional lines if necessary. Packet Pg. 113  2015-16 Tax Collector OKALOOSA Estimated Estimated Annual FTE By Activity FTE Transactions Property Tax 110,580.00 DMV 350,449.00 Game & Fish 5,725.00 BTR 13,172.00 Drivers License 68.00 75,356.00 Birth Certificate 2,563.00 Tourist Tax 9,487.00 Concealed Weapons 1,233.00 Miscellaneous (list) 112,271.00 Administrative 14.00 Total 82.00 680,836.00 List Miscellaneous activities below: Includes number of calls answered by Customer Service and Processing Center. *Annual Transactions based on 7/1/14 - 6/30/15 Packet Pg. 114  SUMMARY OF REDUCTIONS REQUEST TAX COLLECTOR OKALOOSA APPROVED BUDGET Reductions Requested by Reductions Reflected in APPROPRIATION CATEGORY BUDGET REQUEST the COUNTY REQUEST 2014-15 2015-16 AMOUNT % AMOUNT % PERSONNEL SERVICES 4,805,382 4,999,160 193,778 4.0% (Sch. 1-1A) OPERATING EXPENSES 1,086,886 1,095,181 8,295 0.8% (Sch. II) OPERATING CAPITAL OUTLAY 245,976 383,000 137,024 55.7% (Sch. III) TOTAL EXPENDITURES $6,138,244 $6,477,341 $339,097 5.5% NUMBER OF POSITIONS 80 82 2 2.5% * Please use the Reductions Justification tab to clarify any deviation in the reductions requested by the county and the reductions reflected in the budget request. Packet Pg. 115  SUMMARY OF REDUCTIONS REQUEST JUSTIFICATION SHEET OKALOOSA AMOUNT OF APPROPRIATION CATEGORY JUSTIFICATION VARIANCE GRAND TOTAL $0 Packet Pg. 116 Executive Director Marshall Stranburg June 26, 2015 MEMORANDUM TO: All County Fee Officer Tax Collectors FROM: Property Tax Oversight Program SUBJECT: Budget Update As you prepare for your August 1st budget submission, please refer to the information listed in this document to assist you with your budget preparation. Budget Forms and workbooks are posted on our website and can be found at http://dor.myflorida.com/dor/property/cofficials/ The Legislature did not adopt pay raises for State Employees, and did not change state employee health insurance or employee retirement contribution rates. Senate Bill 2512A provides new employer retirement contribution rates for fiscal year 2015-16 as listed below. SB2512A- Enrolled Total Employer Contribution Total Unfunded Rate Contribution Contribution Actuarial Admin. HIS Effective Employee Submitted to Retirement Class Rate