Okaloosa County BOCC — 2013 meeting #1140 (date undetermined) — Engineer's Recommendation — reading text

Engineering June 21, 2013 Mr. Jeff Littrell, Director Okaloosa County Water and Sewer Department 1804 Lewis Turner Boulevard, Suite 300 Fort Walton Beach, FL 32547 Subject: Engineer's Recommendation of Award Packaged Pump Station ~ Eglin Main PS Project Okaloosa County, Florida - Bid No. WS 32-13 Dear Mr. Littrell: Material ONLY bids were received and opened for the "Eglin Main Packaged Pump and Wetwell” at 3:05 p.m. on June 06, 2013. The Board of County Commissioners received two (2) responsive bids for the project. The project was bid with a Total Base Bid and four (4) Optional Cost Items. The Total Base Bid was for a complete fiberglass wetwell, four 150hp 1160 RPM pumps, guiderails, discharge piping, and level monitoring devices. The Optional Cost Items: ITEM 2 Upgrade to 316 Stainless Steel Discharge Piping (Additive / Deductive) ITEM 3 Upgrade to Hardened Metal Impeller & Volute (Additive) ITEM 4 Remove Cost to Offload Wetwell @ Site (Deduct) ITEM 5 Change Upper/Lower Seal to Tungsten Carbide (Deduct) Pump and Process Equipment, Inc. was the lowest bidder meeting all the qualification requirements specified in the contract documents and provided supporting documentation of similar products of same quality and operational performance as outlined in the technical specifications to Okaloosa County on recent projects, including the recent installation of the Main Island PS. We also received a recommendation from Pump & Process to consider utilization of Danfoss VED’s constructed in a TESCO MCC. I have included a letter from Pump & Process with this offer and have evaluated the product to those specified. It is of the opinion and recommendation of Constantine Engineering the Danfoss Drives will provide an equivalent product and service to the equipment specified. In addition, the offer is at no additional cost to the original proposal and will provide OCWS with a six (6) 2988 Lewis TURNER GouLevago, Unit 3, Fort WALTON BEACH, FL B2¢47 PHONE: 8SO.244 5800 wwiw. TCCENG.COM year, 100% “on site” warranty that covers corrosion, lightning, moisture and voltage surge. Pursuant to the bids received for the above referenced project, Constantine Engineering, Inc. recommends that the Board of County Commissioners, Okaloosa County, Florida, award this project to Pump and Process Equipment, Inc. the lowest and most responsive bid for the Base Bid with Optional Cost Items (2) and utilization of the Danfoss VFDs with a TESCO MCC for a combined lump sum total of $712,935.20. Total maximum delivery time after receipt of signed purchase order is 210 days. Constantine does not recommend the selection of the Deductive Alternates Items 3, 4 & 5 as submitted. Should any questions arise, please do not hesitate to contact me directly at 850.244.8500. Sincerely, Yeh CL Joseph G, Crews, P.E. Project Manager Copies: Mark Wise, Okaloosa County Water & Sewer Jeff Oglesby, Okaloosa County Water & Sewer Jeb Chessher, Okaloosa County Water & Sewer Mark Schmeltzer, Okaloosa County Water & Sewer J:\ LETTER OF RECOMMENDATION -WS 32-13 WETWELL, DOCX pt GAOewd tbe tte rated 3820 Hopkins Street ~ Pensacola, Florida — 32505 850-432-0334 / 850-432-1336, Fax Friday, June 21st, 2013 Joey Crews The Constantine Group Engineering 1988 Lewis Turner Blvd. Fort Walton Beach, FL. 32547 Re: Eglin Main Pump Station Variable Frequency Drive Preference Joey, Per our Telecon and previous emails, We received pricing from ACS and Tesco for the controls/ MCC’s for this project. Both utilized AB VFD’s and we bid the project utilizing AB drives as specified. We also received very comparable pricing from Danfoss. The Danfoss drives included a 6 year, 100% “on site” warranty that covers corrosion, lightning, moisture and surge (even covers the fuses in front of the drives) for all units! Since Okaloosa County expressed high interest in the Danfoss product and the Warranty prior to bid we would like to supply the Danfoss VFD’s in lieu of the AB, if acceptable to Okaloosa County, at no additional cost to our original bid. I have included supporting documentation of the Danfoss drives and their comparability to the specified AB products. Respectfully, F.D. “Butch” Branton For Pump and Process Equipment, Inc. 850.393.7686, Cell butch@pumpandprocess.net Jack Allen From: Jeff Littrell Sent: Monday, June 24, 2013 11:40 AM To: Jack Allen; Richard Brannon Ce: Mark Wise; Jeff Oglesby; Kimberly Kilpatrick; Mark Griffin; Alice Gaston Subject: FW: Letter of Recommendation for WS 32-13 Packaged Pump Station- Eglin Main Pump Station Project Attachments: Eglin Main LOR-WS 32-13 PS - OCWS.PDF Jack, OCWS staff concurs with the recommendation from our consultants to award the bid for the Packaged Pump Station for the Eglin Main Pump Station Project (WS 32-13) to Pump and Process Equipment, Inc., they being the lowest responsive and responsible bidder meeting spec. A .pdf file of their letter of recommendation is attached to this email. We recommend bid award for the low base bid, with Optional Cost Item (2) and utilizing the Danfoss VFDs with a TESCO MCC for a combined lump sum total of $712,935.20 with a maximum delivery time of 210 days from receipt of County purchase order. We will not be exercising our option to select the other Optional Cost items. Mark Wise will be sending you a copy of the appropriate budget page and any other paperwork that you require. If you have any questions or require additional information, please let me know. Jeff Littrell, Director Okaloosa County Water & Sewer System 1804 Lewis Turner Blvd, Suite 300 Ft. Walton Beach, FL 32541 850-651-7172 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Joey Crews [mailto:JCrews@tcgeng.com] Sent: Monday, June 24, 2013 9:08 AM To: Mark Wise; Jeff Littrell Cc: Kristen Leffel Subject: RE: Letter of Recommendation for WS 32-13 Packaged Pump Station- Eglin Main Pump Station Project Mark & Jeff, | apologize for the “Draft Only” watermark that was place on the letter of recommendations for the WS 32-13. | utilized my home scanner this weekend and it automatically placed it when | scanned the documents back to back. Anyway, | have updated the pdfs and have included revised documents for your use. 1 will also deliver hard copies this morning as well. Joey Crews From: Joey Crews Sent: Sunday, June 23, 2013 5:05 PM