Okaloosa County BOCC — July 25, 2016 — Fleet Operations Presentation — reading text

Fiscal Year 2017  7/1/2015 7/1/2016 Vehicle Fleet Size 369 Vehicles 377 Vehicles Average Year Model 2004 2007 Average Miles 114,000 98,000 Over 150,000 Miles 101 Vehicles 87 Vehicles Over 200,000 30 Vehicles 22 Vehicles Over 15 Years Old 82 Vehicles 76 Vehicles ACCOMPLISHMENTS:  Provide maintenance and fuel services to combined county/agency fleets with over 1500 units of equipment.  Processed over 58,924 fuel transactions for 1,058,238 gallons.  Completed 6,593 shop work orders.  Kept average percent of fleet out-of-service at 2.5%. OBJECTIVES:  Keep the fleet functional.  Maintain percent of fleet down at 2.2% or less.  Increase efficiency with infusion of new equipment.   Actual Estimated Proposed Performance Measures FY15 FY16 FY17 BCC Fleet Vehicles 369 377 378 BCC Fleet Equipment 384 395 402 Input Agencies and Others Fleet Units 773 769 769 Fuel and Fuel Tax Expenditures $2,321,045 $1,865,465 $2,449,411 Total Work Orders 6,593 6,500 6,450 Output PM Work Orders 1,253 1,300 1,325 Percent of PM Orders to Total Work Orders 19% 20% 20% Efficiency Average Percent of Fleet Down 2.5% 2.2% 2.2% Percent of Maintenance Revenue from BCC Vehicles 88% 86% 86% and Equipment Maintenance Revenue from Agencies $269,466 $320,000 $320,368 Effectiveness BCC Miles Driven 4,270,008 4,370,000 4,400,000  Category FY14 FY15 FY16 FY17 Full-time Administrative & 1 1 1 1 Support Full-time Management 1 1 1 1 & Professional Full-time Operations & 18 19 19 19 Trades Total 20 21 21 21  FY14 FY15 FY16 FY17 FY16/FY17 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel $1,213,221 $1,318,319 $1,328,741 $1,339,969 $11,228 0.8% Services Operating $4,631,029 $3,633,680 $4,150,739 $3,688,166 ($462,573) (11.1%) Expenses Capital Outlay $5,000 $160,444 $117,520 $130,000 $12,480 10.6% Total $5,849,251 $5,112,443 $5,597,000 $5,158,135 ($438,865) (7.8%)  FY15 FY16 FY17 FY16/FY17 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 Salaries & Wages $940,590 $957,078 $960,434 $3,356 0.4% 20 Benefits $347,846 $371,663 $379,535 $7,872 2.1% Accounting & 32 $0 $0 $30,000 $30,000 0.0% Auditing 34 Contract Services $0 $0 $3,360 $3,360 0.0% Travel & Per 40 $0 $0 $0 $0 0.0% Diem Communications 41 $5,000 $5,000 $5,000 $0 0.0% Services Freight & 42 $600 $300 $300 $0 0.0% Postage 43 Utility Services $6,000 $6,000 $6,000 $0 0.0%  FY15 FY16 FY17 FY16/FY17 Increase/ Code Category Approved Approved Proposed +/- Decrease 45 Risk Management $42,845 $36,492 $40,799 $4,307 11.8% Repair & 46 $187,200 $193,200 $241,485 $48,285 25.0% Maintenance Miscellaneous 49 $11,100 $9,840 $1,930 ($7,910) (80.4%) Charges 51 Office Supplies $4,000 $4,000 $4,300 $300 7.5% Operating 52 $4,631,304 $3,891,287 $3,348,592 ($542,695) (13.9%) Supplies Books/Pubs/Subs 54 $3,000 $3,120 $4,900 $1,780 57.1% & Memberships Training & 55 $1,500 $1,500 $1,500 $0 0.0% Education 60 Capital Outlay $113,000 $117,520 $130,000 $12,480 10.6% TOTAL $6,293,985 $5,597,000 $5,158,135 ($438,865) (7.8%)