Okaloosa County BOCC — December 18, 2012 — reading text

and training for staff, including FTA conferences, NTD Training and Florida Public Transit Administration Conferences and Meetings 2. Final Expenditure Jan. 01, 2015 There will be no RFP issued or contract awarded for staff professional training. Training costs will be charged as needed to the grant. 50.20.00 TUITION/FEES 1 $5,000 $5,000 Est. Comp. Milestone Description Date 1. Initial Expenditure Oct. 01, 2013 Tuition for Transportation Seminars for Educational Enrichment including FTA conferences, National Transit Database training, fees to participate in programs of educational growth in the Arena of Transit including the Florida Public Transit Administration (FPTA) and Florida Association of Coordinated Transportation (FACTS). Amount determined through average of expenditures from previous fiscal years. 2. Final Expenditure Jan. 01, 2015 There will be no RFP issued or contract awarded for staff professional training. Training costs will be charged as needed to the grant. 50.30.00 HOUSING/MEALS 1 $4,000 $4,000 Est. Comp. Milestone Description Date 1. Initial Expenditure Oct. 01, 2013 Travel and training for staff, including FTA conferences, NTD Training and Florida Public Transit Administration Conferences and Meetings 2. Final Expenditure Jan. 01, 2015 There will be no RFP issued or contract awarded for staff professional training. Training costs will be charged as needed to the grant. 11.42.08 ACQUIRE - ADP SOFTWARE 1 $50,000 $50,000 Milestone Description Est. Comp. Packet Pg. 35  5.3.b Date 1. RFP/IFB Issued May. 01, 2014 Purchase licensing agreement with Trapeze Software group. Software is presently being utilized and is an essential function of the paratransit and fixed route system. 2. Contract Award May. 30, 2014 Attachment: AGENDA APP (1342 : Public Hearing Federal Transit Administration FY 2013 Application and POP) Contract is sole source. 3. Contract Complete May. 31, 2015 Period coverd 6/30/2014 to 5/31/2015. 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 1 $20,000 $20,000 Est. Comp. Milestone Description Date 1. RFP/IFB Issued Oct. 01, 2013 Miscellaneous support equipment purchases as needed. 2. Contract Complete Sep. 01, 2015 Final expenditure of transit support equipment made to vendor. 11.7A.00 PREVENTIVE MAINTENANCE 1 $300,000 $300,000 Est. Comp. Milestone Description Date 1. Initial Expenditure Oct. 01, 2013 Activity is for the payment of preventative maintenace performed by the County fleet department. Preventative Maintenance costs include routine oil and filter changes in intervals no greater than prescribed by FTA C 5010.1D and FTA C9030.1C. Vehicles are inspected for any necessitated repairs. PM costs include towing and mechanical repairs to vehicles that are out of order. PM costs cover necessary repairs to damaged tires and for replacement tires. 2. Final Expenditure Jan. 01, 2015 There will be no RFP ussed or contract awarded for maintenance performed by Okaloosa County Fleet Maintenance. This is an ongoing agreement with Fleet to perform routine maintenance. 11.79.00 PROJECT ADMINISTRATION 1 $20,000 $20,000 Est. Comp. Milestone Description Date 1. Contract Award Oct. 01, 2013 2. Contract Complete Sep. 10, 2014 Packet Pg. 36  5.3.b 11.12.16 BUY REPL SEDAN/STATION WAGON 1 $26,000 $26,000 Est. Comp. Milestone Description Date 1. RFP/IFB OUT FOR BID May. 01, 2013 Purchase sedan as replacement vehicle for paratransit service. Attachment: AGENDA APP (1342 : Public Hearing Federal Transit Administration FY 2013 Application and POP) 2. CONTRACT AWARDED Jun. 30, 2013 Vehicles purchased off State contract. 3. FIRST VEHICLE DELIVERED Oct. 15, 2013 First Vehicle Delivered. 4. ALL VEHICLES DELIVERED Oct. 30, 2013 Final Vehicle Delivered. 5. CONTRACT COMPLETE Dec. 31, 2013 All vehicles received, pass inspection, vendor paid in full. 30.09.00 OPERATING ASSISTANCE - 50% (USE 1 $700,000 $1,400,000 FPC 04) Est. Comp. Milestone Description Date 1. Initial Expenditure Oct. 01, 2013 Operating Assistance - 50%. First payment made for transit operating expenses. 2. Final Expenditure May. 15, 2015 Operating Assistance - 50%. Final invoice received and payment made. 11.44.09 REHAB/RENOVATE - MOBILE 1 $25,000 $25,000 SURVEILL/SECURITY EQUIP Est. Comp. Milestone Description Date 1. RFP/IFB Issued May. 12, 2014 RFP processed for vehicle surveillance system. 2. Contract Award Aug. 15, 2014 First vehicle received with functional surveillance system. 3. Contract Complete Oct. 30, 2014 Final product received and is accepted. Part 5. Environmental Findings 501000 TRAVEL 1 $5,000 $5,000 Packet Pg. 37  5.3.b Finding No. 1 - Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. Attachment: AGENDA APP (1342 : Public Hearing Federal Transit Administration FY 2013 Application and POP) 502000 TUITION/FEES 1 $5,000 $5,000 Finding No. 1 - Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 503000 HOUSING/MEALS 1 $4,000 $4,000 Finding No. 1 - Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 117A00 PREVENTIVE MAINTENANCE 1 $300,000 $300,000 Finding No. 1 - Class II(c) C19 - Install purchase maintenance equipment Purchase and installation of operating or maintenance equipment to be located within the transit facility and with no significant impacts off the site. 300900 OPERATING ASSISTANCE - 50% 1 $700,000 $1,400,000 (USE FPC 04) Finding No. 1 - Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to