Okaloosa County BOCC — December 18, 2012 — reading text

8.5.a.a COMPANY DATA Physical Address & Phone #: Attachment: Request for Bids (1264 : Approval of Bid - Dune Planting Projects (Okaloosa Island & Western Destin)) Proposer’s Company Name: Physical Address: Contact Person (Typed-Printed): Phone #: Cell #: Federal ID or SS #: Proposer’s License #: Fax #: Emergency #’s After Hours Weekends & Holidays: Last Revised – 01/09/2013 Page 8 Packet Pg. 358  8.5.a.a SPECIAL CONDITIONS 1. Bid Price - The bid price shall include all equipment, labor, materials, additional permit(s), freight, taxes, required insurance, Public Liability, Property Damage and Workers' Attachment: Request for Bids (1264 : Approval of Bid - Dune Planting Projects (Okaloosa Island & Western Destin)) Compensation, etc., to cover the finished work called for. 2. Applicable Laws and Regulations - The bidders attention is directed to the fact that all applicable state laws, county municipal ordinances, orders, rules and regulations of all authorities having jurisdiction over project shall apply to the bid throughout, and they will be deemed to be included in the contract the same as though they are written out in full herein. 3. Protection of Work Area – The successful bidder will be required to protect all work areas necessary to prevent accidents and insure safe working conditions for employees, work related personnel, and the general public. 4. Review of Job Site – For technical information or to see jobsite, contact Jim Trifilio, Coastal Projects Manager; 850-651-7131; 7:00 a.m. – 4:00 p.m. local time, Monday – Friday. 5. Addition/Deletion of Items: The County reserves the right to add or delete any item from this proposal or resulting contract when deemed to be in the County’s best interest. 6. Bid Information – For information relating to bid specifications, contact Jack Allen at the Okaloosa County Purchasing Department, 602-C North Pearl St, Crestview FL 32536; 850-689- 5960. 7. Specification Exception – The contractor shall be responsible for any damages to existing property, including, but not limited to utilities, concrete, asphalt, buildings, or grounds, etc., and shall repair or replace any damage at his own expense. 8. Right to Waive and Reject: A. The Board, in its absolute discretion, may reject any proposal of a proposer that has failed, in the opinion of the Board, to complete or perform an Okaloosa County contracted project in a timely fashion or has failed in any other way, in the opinion of the Board, to perform a prior contract in a satisfactory manner, and has directed the Okaloosa County Purchasing Director to emphasize this condition to potential proposers. B. There is no obligation on the part of the County to award the proposal to the lowest proposer, and the County reserves the right to award the proposal to proposer submitting a responsive proposal with a resulting negotiated agreement which is most advantageous and in the best interest of Okaloosa county, and to reject any and all proposals or to waive any irregularity or technicality in proposals received. Okaloosa County shall be the sole judge of the proposal and the resulting negotiated agreement that is in its best interest and its decision shall be final. C. The Board of County Commissioners reserves the right to waive any informalities or reject any and all proposals, in whole or part, to utilize any applicable state contracts in lieu of or in addition to this proposal and to accept the proposal that in its judgment will best serve the interest of the County. Last Revised – 01/09/2013 Page 9 Packet Pg. 359  8.5.a.a D. The Board of County Commissioners specifically reserves the right to reject any conditional proposal and will normally reject those which made it impossible to determine the true amount of the proposal. 9. Disqualification of Bidders - Any of the following reasons may be considered as sufficient Attachment: Request for Bids (1264 : Approval of Bid - Dune Planting Projects (Okaloosa Island & Western Destin)) for the disqualification of a proposer and the rejection of his proposal or proposals: A. More than one proposal for the same work from an individual, firm or corporation under the same or different name. B. Evidence that the proposer has a financial interest in the firm of another proposer for the same work. C. Evidence of collusion among proposers. Participants in such collusion will receive no recognition as proposers for any future work of the County until such participant shall have been reinstated as a qualified proposer. D. Uncompleted work which in the judgment of the County might hinder or prevent the prompt completion of additional work if awarded. E. Failure to pay or satisfactorily settle all bills due for labor and material on former contracts in force at the time of advertisement of proposals. F. Default under previous contract. G. The Board, in its absolute discretion, may reject any proposal of a proposer that has failed, in the opinion of the Board, to complete or perform an Okaloosa County contracted project in a timely fashion or has failed in any other way, in the opinion of the Board, to perform a prior contract in a satisfactory manner, and has directed the Okaloosa County Purchasing Director to emphasize this condition to potential proposers. 10. Conditional and Incomplete Bids - The Board of County Commissioners specifically reserves the right to reject any conditional bid and will normally reject those that make it impossible to determine the true amount of the bid. 11. Investigation of Bidder - The owner may make such investigations as he deems necessary to determine the stability of the bidder to perform the work and that there is no conflict of interest as it relates to the project. The bidder shall furnish to the owner any additional information and financial data for the purpose as the owner may request. The data shall include a detailed and up-to-date list of plant equipment and materials which bidder proposes to use, indicating which portions he already possesses and a detailed description of the method and program or work to be done. 12. Preparation of Bids - Bids must be submitted upon the prescribed forms provided herein. All blank spaces must be filled in as noted in ink or typed in both words and numbers with the amounts extended and totaled. No changes shall be made in phraseology of the form or in the items mentioned therein. In case of any discrepancy between the written amount and the figures, the written amounts shall govern. Any bid may be rejected which contains any omissions, erasures, alterations, additions, irregularities of any kind, or items not called for or which shall in any manner fail to conform to the conditions of published notice inviting bids. Last Revised – 01/09/2013 Page 10 Packet Pg. 360  8.5.a.a 13. Bid Bond – Bidders are required to submit a Bid Bond, Casher’s or Certified Check in the amount of 5% of their total bid and the Bid Bond is to be attached to their bid. 14. Performance/Payment Bond – The successful contractor will be required to submit a Performance Bond in the amount of 100% of the bid and the bond will be held for the Attachment: Request for Bids (1264 : Approval of Bid - Dune Planting Projects (Okaloosa Island & Western Destin)) life of the contract. The Performance/Payment Bond, along with Certificates of Insurance and any other necessary contract documents will be returned to the successful bidder upon satisfactory completion of this project. 15. Hold Harmless - To the fullest extent permitted by law, Contractor shall indemnify and hold harmless COUNTY, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the Contractor and other persons employed or utilized by the Contractor in the performance of this contract. Note: For bidder's convenience, this certification form is enclosed and is made a part of the bid package. 16. Conflict of Interest - The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. All respondents must disclose with their proposal the name of any officer, director, or agent who is also a public officer or an employee of the Okaloosa Board of County Commissioners, or any of its' agencies. Furthermore, all respondents must disclose the name of any County officer or employee who owns, directly or indirectly, an interest of five percent (5%) or more in the firm or any of its branches. Furthermore, the official, prior to or at the time of submission of the proposal, must file a statement with the Clerk of Circuit Court of Okaloosa County if he is an officer or employee of the County, disclosing his or spouses or child's interest and the nature of the intended business. Note: For bidder's convenience, this certification form is enclosed and is made a part of the bid package. 17. Identical Tie Bids - Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality and service are received by the County for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process (see attached certification form). Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. Note: For bidder’s convenience, this certification form is enclosed and is made a part of the bid package. 18. Local Preference - Okaloosa County reserves the right to grant a preference to in- county