Okaloosa County BOCC — December 18, 2012 — reading text

properties. Prospective Bidders are informed that Okaloosa County has made a request to the Florida Department of Environmental Protection (FDEP) for a Coastal Construction Control Line (CCCL) Permit exemption as the project does not cause an adverse impact to the coastal system. Bidders shall be aware that the FDEP may require additional permitting requirements beyond those stated in the attached construction documents. Bidders shall familiarize themselves with FDEP permitting requirements for dune restoration and beach access management as they relate to the proposed work. Both projects aim to restore a diverse dune flora community and enhancement of public beach access to minimize human impacts to this dune community. The projects intend over time to create a self-sustaining dune ecosystem that the public can understand and appreciate via non- damaging access routes. Of note, neither project includes any structural improvements, placement of fill materials, or removal/relocation of existing vegetation. Project construction for Last Revised – 01/09/2013 Page 2 Packet Pg. 352  8.5.a.a both projects is scheduled for Spring 2013. The selected contractor will be allowed to construct during sea turtle nesting season, however, this shall be avoided if possible. It is the intent of the County to award all work to one contractor. Prospective Bidders are required to provide bid prices for all components of the project. In Attachment: Request for Bids (1264 : Approval of Bid - Dune Planting Projects (Okaloosa Island & Western Destin)) addition, Prospective Bidders are required to provide bid prices for both two-inch AND four-inch planting units in accordance with the construction drawings and specifications. It shall be the County’s discretion to select the preferred alternative. Prospective Bidders are required to attend a MANDATORY pre-bid meeting on January 22, 2013 at 9:00 a.m. local time (C.S.T) at the Emerald Coast Visitors Bureau Office, 1540 Miracle Strip Parkway, Fort Walton beach, FL 32548. Access to the Beach/Dune areas will be through designated areas only which will be given to the successful bidder. Last Revised – 01/09/2013 Page 3 Packet Pg. 353  8.5.a.a BID PROPOSAL Place: Okaloosa County Attachment: Request for Bids (1264 : Approval of Bid - Dune Planting Projects (Okaloosa Island & Western Destin)) Date: , 2013 Project: WESTERN DESTIN DUNE VEGETATION PROJECT & OKALOOSA ISLAND DUNE FLORA RESTORATION and BEACH ACCESS MANAGEMENT PROJECT BID #: SW 08-13 Proposal of ________________________________________ (hereinafter called "Bidder") *a corporation, organized and existing under the laws of the State of ________________, *a partnership, or an individual doing business as _______________________________ to the Board of County Commissioners, Okaloosa County, Florida (hereinafter called "Owner"). 1. The undersigned BIDDER proposes and agrees, if this bid is accepted, to enter into an agreement with OWNER in the form included in the contract documents to perform and furnish all work as specified or indicated in the contract documents for the bid price and within the bid times indicated in this bid and in accordance with the other terms and conditions of the contract documents. 2. BIDDER accepts all of the terms and conditions of the advertisement or Invitation to Bid and Instructions to Bidders, including, without limitation, those dealing with the disposition of bid security. This bid will remain subject to acceptance for sixty (60) days after the day of bid opening. BIDDER will sign and deliver the required number of counterparts of the agreement with the bonds, insurance, and other documents required by the bidding requirements within ten (10) days after the date of OWNER's Notice of Award. 3. In submitting this bid, BIDDER represents, as more fully set forth in the agreement, that: a. BIDDER has examined and carefully studied the bidding documents and the following addenda receipt of all which is hereby acknowledged: (List addenda by Addendum Number and Date) ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ b. BIDDER has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, performance and furnishing of the work; c. BIDDER is familiar with and is satisfied as to all Federal, State and local laws and regulations that may affect cost, progress, performance and furnishing of the work. d. BIDDER has carefully studied all contract documents, construction drawings, specifications, and referenced materials including regulatory requirements and authorizations. BIDDER does not consider that any additional examinations, investigations, explorations, tests, studies or data are necessary for the Last Revised – 01/09/2013 Page 4 Packet Pg. 354  8.5.a.a determination of this bid for performance and furnishing of the work in accordance with the times, price and other terms and conditions of the contract documents. e. BIDDER is aware of the general nature of work to be performed by OWNER and Attachment: Request for Bids (1264 : Approval of Bid - Dune Planting Projects (Okaloosa Island & Western Destin)) others at the site that relates to work for which this bid is submitted as indicated in the contract documents. f. BIDDER has correlated the information known to BIDDER, information and observations obtained from visits to the site, reports and drawings identified in the contract documents and all additional examinations, investigations, explorations, tests, studies and data with the contract documents. g. BIDDER has given ENGINEER written notice of all conflict, errors, ambiguities or discrepancies that BIDDER has discovered in the contract documents and the written resolution thereof by ENGINEER is acceptable to BIDDER, and the contract documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the work for which this bid is submitted. 4. BIDDER agrees that the work will be completed by May 31, 2013. BIDDER accepts the provisions of the agreement as to liquidated damages, as specified, in the event of failure to complete the work within the times specified in the agreement. 5. BIDDER understands that there is no obligation on the part of the County to award the bid to the lowest BIDDER and the County reserves the right to award the bid to the BIDDER submitting a responsive bid with a resulting negotiated agreement which is most advantageous and in the best interest of Okaloosa County and to waive any irregularity or technicality in bids received. Okaloosa County shall be the sole judge of the bid and the resulting negotiating agreement that is in its best interest and its decision shall be final. 6. BIDDER understands that the Board, in its absolute discretion, may reject any bid of a BIDDER that has failed, in the opinion of the Board, to complete or perform an Okaloosa County contracted project in a timely fashion and has directed the Okaloosa County Purchasing Director to emphasize this condition to potential BIDDERS. 7. Terms used in this bid which are defined in the General Conditions or Special Bid Conditions will have the meaning indicated in the General Conditions or Special Bid Conditions. 8. The Bidder agrees to perform all of the general construction work, complete, at the price shown on the included Bid Schedule. 9. Terms used in this bid which are defined in the General Conditions or Instructions will have the meanings indicated in the General Conditions or Instructions. Last Revised – 01/09/2013 Page 5 Packet Pg. 355  8.5.a.a SUBMITTED on ______________________________, 2013. State Contractor License No._____________________________________ Attachment: Request for Bids (1264 : Approval of Bid - Dune Planting Projects (Okaloosa Island & Western Destin)) IF BIDDER IS: A Corporation By_______________________________________________________________ (SEAL) (Corporation Name) _________________________________________________________________ (State of Incorporation) By_______________________________________________________________ (SEAL) (Name of person authorized to sign) _______________________________ (Title) (CORPORATE SEAL) ATTEST____________________________________ (Secretary) Business Address: ____________________________ ____________________________ Date of Qualification to do business is ______________________ A Partnership By (SEAL) (Firm Name) (General Partner) Business Address Phone #: A Joint Venture By (SEAL) (Name) By (SEAL) Phone number & address for receipt of official communications. Last Revised – 01/09/2013 Page 6 Packet Pg. 356  8.5.a.a (Each joint venture must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above). Attachment: Request for Bids (1264 : Approval of Bid - Dune Planting Projects (Okaloosa Island & Western Destin)) Last Revised – 01/09/2013 Page 7 Packet Pg. 357