Okaloosa County BOCC — December 18, 2012 — reading text

8.4.b.a Attachment: Destin 50 Beach Ultra 021713 permit (1341 : Special Event Permit - Destin 50 Beach Ultra Packet Pg. 345 8.4.b.b Attachment: Destin 50 Beach Ultra 021713 route & request (1341 : Special Event Permit - Destin 50 Beach Packet Pg. 346 8.4.b.b Attachment: Destin 50 Beach Ultra 021713 route & request (1341 : Special Event Permit - Destin 50 Beach Packet Pg. 347 8.4.b.b Attachment: Destin 50 Beach Ultra 021713 route & request (1341 : Special Event Permit - Destin 50 Beach  8.5.a BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 5, 2013 TO: Honorable Chairman and Members of the Board FROM: Daniel O'Byrne SUBJECT: Approval of Bid - Dune Planting Projects (Okaloosa Island & Western Destin) DEPARTMENT: Tourist Development BCC DISTRICT: All STATEMENT OF ISSUE: On January 29, 2013, the bids for this project were opened and reviewed. The County's coastal engineering firm, Taylor Engineering, has recommended that Aquatic Plants of Florida, Inc., they being the low bidder meeting specifications, is the most qualified to perform the required dune vegetation work for Okaloosa Island and Western Destin. After thorough review, the Department and staff agree with this assessment and request approval to award, and authorize the Chairman to execute the subsequent contract with Aquatic Plants of Florida, Inc. for dune planting and sand fencing construction for Okaloosa Island and Western Destin in the amount of $165,220.18 for the Western Destin Project and $238,080.11 for the Okaloosa Island Project for a total cost of $403,300.29 Note: The bid package requested 2 alternatives for each project. Alternates #1 & #3 were for plants in 2 inch containers and Alternates #2 & #4 were for plants in 4 inch containers. The recommended approach is to choose alternate #1 for the Western Destin Project and Alternate #4 for the Okaloosa Island Project. Please refer to Taylor Engineering's recommendation letter for reasoning. BACKGROUND: The existing Okaloosa Island dunes are largely un-vegetated and without extensive sand fencing. These conditions leave the dunes subject to erosion with the diminished sand volume leaving upland structures more vulnerable to storm damage. In addition, the lack of a healthy dune system can imperil the nesting success of native, endangered marine turtles. The Okaloosa Island Dune Flora Restoration and Beach Access Management Project would remedy this condition. Although different in scope from the Okaloosa Island project, an integral component to the upcoming Western Destin Beach Restoration Project includes vegetation of the newly created dunes. On December 18, 2012, the Board of County Commissioners approved the issuance of a Request for Bids for the Okaloosa Island Dune Flora Restoration and Beach Access Management project and the dune planting of the Western Destin Beach Restoration Project. Packet Pg. 348  8.5.a The Okaloosa County project will be funded by the Tourist Development Tax and a State of Florida Grant (09OK2) with the total project cost of $238,080.11 being cost shared 50/50. The cost for the planting of the Western Destin project ($165,220.18 ) is included in the previously approved Interlocal Agreement (C12-1950-TDC - total project cost not to exceed $8 million). OPTIONS: Approve/Disapprove RECOMMENDATIONS: The Department, staff and consulting engineer recommend award approval and authorization for the Chairman to execute the subsequent contract in the amount of $403,300.29 with Aquatic Plants of Florida, Inc. for the Okaloosa Island Dune Flora Restoration and Beach Access Management project and the dune planting of the Western Destin Beach Restoration Project and approve vehicular access by the contractor to the beaches of Okaloosa Island necessary to satisfactorily complete this contract. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 349  8.5.a.a REQUEST FOR BIDS WESTERN DESTIN DUNE VEGETATION PROJECT & Attachment: Request for Bids (1264 : Approval of Bid - Dune Planting Projects (Okaloosa Island & Western Destin)) OKALOOSA ISLAND DUNE FLORA RESTORATION and BEACH ACCESS MANAGEMENT PROJECT OKALOOSA COUNTY, FLORIDA BID #: SW 08-13 BIDS OPENS: JANUARY 29, 2013 @ 3:00 P.M. Packet Pg. 350  8.5.a.a NOTICE TO BIDDERS Notice is hereby given that the Board of County Commissioners (the Board) of Okaloosa County, FL, will accept sealed bids until 3:00 p.m. (local time) January 29, 2013, for the Western Destin Dune Vegetation Project and Okaloosa Island Dune Flora Restoration and Beach Access Management Attachment: Request for Bids (1264 : Approval of Bid - Dune Planting Projects (Okaloosa Island & Western Destin)) Project. Pursuant to copies of bid provisions, bid forms, construction drawings, and specifications may be obtained from the Okaloosa County Purchasing Department, 602-C North Pearl Street, Crestview, FL 32536, 850-689-5960 or they may be downloaded from our website at www.co.okaloosa.fl.us (navigation thread - Departments / Purchasing / Vendor Registration / Opportunities). At 3:00PM CST, January 29, 2013, the received bid packages will be opened and read aloud. All bids must be delivered in sealed envelopes reflecting on the outside thereof the bidder’s name and the following: "BID No. 08-13, Western Destin Dune Vegetation Project and Okaloosa Island Dune Flora Restoration and Beach Access Management Project to be opened at 3:00 p.m., January 29, 2013" The Board of County Commissioners will consider all bids properly submitted at its scheduled Bid Opening in the Conference & Training Room #305 located at 302 N. Wilson St, Crestview, FL 32536. Bids may be submitted in the Conference & Training Room #305, prior to Bid Opening or delivered to the Clerk of Court, 302 N. Wilson St., #203, Crestview, FL 32536. There is no obligation on the part of the County to award the bid to the lowest bidder, and the County reserves the right to award the bid to the bidder submitting a responsive bid with a resulting negotiated agreement which is most advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality in bids received. Okaloosa County shall be the sole judge of the bid and the resulting negotiating agreement that is in its best interest and its decision shall be final. Any bidder failing to mark the outside of the envelope as set forth herein may not be entitled to have their bid considered. All bids should be addressed as follows: Clerk of Circuit Court Attn: Gary Stanford Newman C. Brackin Bldg. 302 N. Wilson St. #203 Crestview FL 32536 //Signed// - J Jack Allen for 01/08/2013 Richard L Brannon Date Purchasing Director BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY Don R. Amunds Chairman Last Revised – 01/09/2013 Page 1 Packet Pg. 351  8.5.a.a SCOPE OF WORK BID #: SW 08-13 Attachment: Request for Bids (1264 : Approval of Bid - Dune Planting Projects (Okaloosa Island & Western Destin)) PROJECT: WESTERN DESTIN DUNE VEGETATION PROJECT & OKALOOSA ISLAND DUNE FLORA RESTORATION and BEACH ACCESS MANAGEMENT PROJECT The purpose of this request for bids is to secure sealed bids for the furnishing of labor, materials, equipment, and performing all operations in connection with dune vegetation, sand fencing, signage, and post and rope installation as described in the Construction Drawings and Specifications. Attachments A and B include the construction drawings and specifications for both the Western Destin and Okaloosa Island projects. Bidders desiring consideration should provide an original and two (2) copies of their proposal, which should include a description of the bidder’s organization, key personnel, experience and approach to the project. Bidders must also provide all the required submittals as outlined in this solicitation and the Specifications to be considered responsive. The County reserves the right to disqualify any Bidder who does not provide the required documentation or does not provide clear and descriptive information. The Western Destin Dune Vegetation Project includes installation of native dune vegetation, sand fencing, post and rope access enhancements, and educational signage. The materials will be installed along the constructed dune feature of the Western Destin Beach Restoration Project, scheduled for completion by March 15, 2013. The constructed dune feature will have a crest elevation of +14 ft-NAVD and a width of 30 feet. The constructed dune will have a 4:1 (H:V) seaward dune face slope and a varying landward slope. The project area extends from FDEP Reference Monument R-17 to R-20.6 and R-23.5 to R-25.5 in Okaloosa County. Dune planting is anticipated to occur shortly following completion of the Western Destin beach nourishment project, in the spring of 2013. The West Destin beach restoration and dune vegetation work is permitted under FDEP Joint Coastal Permit 0286575-001-JC and U.S. Army Corps of Engineers permit SAJ-2008-00895. The Contactor shall familiarize himself with these regulatory documents and the conditions within pertaining to the proposed work (see Attachment A). The Okaloosa Island Dune Flora Restoration and Beach Access Management Project includes installation of native dune vegetation, sand fencing, post and rope access enhancements, and educational signage. The materials will be installed along the existing, largely unvegetated Okaloosa Island Dune System. The project area extends from FDEP reference monument R-1 to R- 16 in Okaloosa County (see Attachment B). The project will occur on Okaloosa County property with the exception of 6 private properties within this area. The County is currently pursuing temporary construction easements for these 6