Okaloosa County BOCC — December 18, 2012 — reading text

purposes. Please list security-related projects in the project budget and summarize them in the non-add scope code 991. Part 3: Budget Project Budget Quantity FTA Amount Tot. Elig. Cost SCOPE 500-00 RESEARCH/OVERSIGHT TRAINING 3 $14,000.00 $14,000.00 ACTIVITY 50.10.00 TRAVEL 1 $5,000.00 $5,000.00 50.20.00 TUITION/FEES 1 $5,000.00 $5,000.00 50.30.00 HOUSING/MEALS 1 $4,000.00 $4,000.00 SCOPE 119-00 TRANSIT ENHANCEMENTS (BUS) 0 $38,777.00 $38,777.00 ACTIVITY 11.94.09 REHAB/RENOV ENHANCED ADA 0 $38,777.00 $38,777.00 ACCESS SCOPE 114-00 BUS: SUPPORT EQUIP AND FACILITIES 2 $70,000.00 $70,000.00 ACTIVITY Packet Pg. 31  5.3.b 11.42.08 ACQUIRE - ADP SOFTWARE 1 $50,000.00 $50,000.00 11.42.20 ACQUIRE - MISC SUPPORT 1 $20,000.00 $20,000.00 EQUIPMENT SCOPE 117-00 OTHER CAPITAL ITEMS (BUS) 2 $320,000.00 $320,000.00 ACTIVITY Attachment: AGENDA APP (1342 : Public Hearing Federal Transit Administration FY 2013 Application and POP) 11.7A.00 PREVENTIVE MAINTENANCE 1 $300,000.00 $300,000.00 11.79.00 PROJECT ADMINISTRATION 1 $20,000.00 $20,000.00 SCOPE 111-00 BUS - ROLLING STOCK 1 $26,000.00 $26,000.00 ACTIVITY 11.12.16 BUY REPL SEDAN/STATION WAGON 1 $26,000.00 $26,000.00 SCOPE 300-00 OPERATING ASSISTANCE 1 $700,000.00 $1,400,000.00 ACTIVITY 30.09.00 OPERATING ASSISTANCE - 50% (USE 1 $700,000.00 $1,400,000.00 FPC 04) Estimated Total Eligible Cost: $1,868,777.00 Federal Share: $1,168,777.00 Local Share: $700,000.00 OTHER (Scopes and Activities not included in Project Budget Totals) Quantity FTA Amount Tot. Elig. Cost SCOPE 991-00 SECURITY EXPENDITURES 1 $25,000.00 $25,000.00 ACTIVITY 11.44.09 REHAB/RENOVATE - MOBILE 1 $25,000.00 $25,000.00 SURVEILL/SECURITY EQUIP No Amendment Funding Source information is available for the selected project Alternative Fuel Codes 11.12.16 BUY REPL SEDAN/STATION WAGON Gasoline Extended Budget Descriptions 500-00 RESEARCH/OVERSIGHT TRAINING 3 $14,000.00 $14,000.00 Packet Pg. 32  5.3.b 50.10.00 TRAVEL 1 $5,000.00 $5,000.00 Travel to FTA training and Transportation Conferences for Transit Staff`s Educational Enrichment. Amount determined through average of expenditures from previous fiscal years. Attachment: AGENDA APP (1342 : Public Hearing Federal Transit Administration FY 2013 Application and POP) 50.20.00 TUITION/FEES 1 $5,000.00 $5,000.00 Tuition for Transportation Seminars for Educational Enrichment including FTA conferences, National Transit Database training, fees to participate in programs of educational growth in the Arena of Transit including the Florida Public Transit Administration (FPTA) and Florida Association of Coordinated Transportation (FACTS). Amount determined through average of expenditures from previous fiscal years. 50.30.00 HOUSING/MEALS 1 $4,000.00 $4,000.00 Hotel and per diem cost for travel to FTA training and transportation conferences that will provide for educational enrichment. Amount determined through average of expenditures from previous fiscal years. 119-00 TRANSIT ENHANCEMENTS (BUS) 0 $38,777.00 $38,777.00 11.94.09 REHAB/RENOV ENHANCED ADA ACCESS 0 $38,777.00 $38,777.00 Initiative to ensure that more bus stops are accessible to people with disabilities. An ongoing review of the county’s compliance with the Americans with Disabilities Act shows that bus stops can be improved to meet the federal standard. 114-00 BUS: SUPPORT EQUIP AND FACILITIES 2 $70,000.00 $70,000.00 11.42.08 ACQUIRE - ADP SOFTWARE 1 $50,000.00 $50,000.00 Renewal of License of Trapeze software to operate critical computer software vital to paratransit and fixed route functions. Annual renewal, based on this requirement, useful life is 1-year. 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 1 $20,000.00 $20,000.00 Purchase miscellaneous equipment as required by the transit agency to maintain operations. Anticipated to include replacement Purchase miscellaneous equipment as required by the transit agency to maintain operations. Anticipated to include replacement Child Safety Seats (carseats) for paratransit vehicles as added safety for children 1-4 years old travelling with parents has 3-year useful life, Biohazard Clean-up Kits 1-year useful life, FTA funds not utilized due to over estimates in budgeted costs will be returned to FTA, or a project budget revision will be submitted to reallocate funding to necessary capital purchases as may be required by the transit agency., Audible Annunciation System 7-year useful life. FTA funds not utilized due to over estimates in budgeted costs will be returned to FTA, or a project budget revision will be Packet Pg. 33  5.3.b submitted to reallocate funding to necessary capital purchases as may be required by the transit agency. 117-00 OTHER CAPITAL ITEMS (BUS) 2 $320,000.00 $320,000.00 11.7A.00 PREVENTIVE MAINTENANCE 1 $300,000.00 $300,000.00 Attachment: AGENDA APP (1342 : Public Hearing Federal Transit Administration FY 2013 Application and POP) Preventative Maintenance costs include routine oil and filter changes in intervals no greater than prescribed by FTA C 5010.1D and FTA C9030.1C. Vehicles are inspected for any necessitated repairs. PM costs include towing and mechanical repairs to vehicles that are out of order. PM costs cover necessary repairs to damaged tires and for replacement tires. Funds will be used to pay vehicle maintenance costs. Duration period is projected to be October 1, 2013 to September 30, 2014. 11.79.00 PROJECT ADMINISTRATION 1 $20,000.00 $20,000.00 Project Administration for grant manager to administer FTA grant programs. No indirect costs. 111-00 BUS - ROLLING STOCK 1 $26,000.00 $26,000.00 11.12.16 BUY REPL SEDAN/STATION WAGON 1 $26,000.00 $26,000.00 Replace older high mileage vehicle. The sedan supports the paratransit service. Age and mileage of vehicle surpass minimum requirements as established by FTA and are beyond the useful life when replaced. Replacement vehicle mileage/age/model data detailed in the TEAM-Web Fleet Details, Paratransit section. Upon completion of their useful life, these retired vehicles will be sent to the Okaloosa County Board of County Commissioners Fleet Department where they will be auctioned. Vehicles to be purchased are classified as `other vehicles (e.g., small buses, regular and specialized vans). Service Life Policy for such vehicles are 4 years or 100,000 miles (49 CFR Part 18 and FTA C 5010.1D). All vehicles to be replaced are at minimum 6 years old. Pricing based on State contract procurement though the TRIPS Program (formerly FVPP). Provides recipient with the means of procuring quality vehicles at the lowest possible price. The program is managed by the Florida Department of Transportation (FDOT) in Tallahassee and administered by the Center for Urban Transportation Research (CUTR), located in Tampa. Price includes all necessary amenities for public transit service (i.e., communications, signage). Useful life 4 years or 100,000 miles 30.09.00 OPERATING ASSISTANCE - 50% (USE FPC 04) 1 $700,000.00 $1,400,000.00 Operating assistance to support costs incurred during Year 2012 October 1, 2013 to September 30, 2014. REHAB/RENOVATE - MOBILE SURVEILL/SECURITY 11.44.09 1 $25,000.00 $25,000.00 EQUIP Acquisition of digital surveillance system for each replacement vehicle, system to be consistent with existing technology. Useful life 4 years. Changes since the Prior Budget Packet Pg. 34  5.3.b No information found. Part 4. Milestones 50.10.00 TRAVEL 1 $5,000 $5,000 Est. Comp. Attachment: AGENDA APP (1342 : Public Hearing Federal Transit Administration FY 2013 Application and POP) Milestone Description Date 1. Initial Expenditure Oct. 01, 2013 Travel