Okaloosa County BOCC — December 18, 2012 — reading text

Department requests the Board to receive public comment and to approve the Program of Projects for the FY 2013 Federal Transit Administration (FTA) Section 5307 grant application. The Department also requests the Board to approve electronic submission of the application for project funding to FTA including authorizing the Chairman’s signature on all future grant documents as well as approve the subsequent Task Order for contract transportation services with Okaloosa County Transit (C03- 0927-GM). BACKGROUND: Okaloosa County's Section 5307 Florida Governor’s apportionment for FY 2013 is $1,168,777. The attached Program of Projects describes how the allocation will be distributed. General funds are not required to obtain the grant, match will be derived from transit system expenditures. The Program of Projects and supporting data will be submitted electronically to FTA for approval and subsequent grant award. With Board approval, the Growth Management Department will electronically enter the application, and the Contract and Grant Manager’s Office will certify the Chairman’s signature on the application and award documents. The attached Programs of Projects will become Final if no public comments are received. RECOMMENDATION: The Department requests the Board to receive public comment on the Programs of Projects and to approve electronic submission of the FY 2013 Section 5307 application and staff’s use of an electronic PIN number certifying the Chairman’s signature on the application and all future grant documents including award documents and to sign the subsequent Task Order for contract transportation services with Okaloosa County Transit (C03- 0927-GM). RECOMMENDED BY: Packet Pg. 22  5.3 APPROVED BY: James D. Curry, County Administrator Packet Pg. 23  5.3.a Packet Pg. 24 Attachment: FTA5307 POP FY13 (1342 : Public Hearing Federal Transit Administration FY 2013 Application and POP)  5.3.a Packet Pg. 25 Attachment: FTA5307 POP FY13 (1342 : Public Hearing Federal Transit Administration FY 2013 Application and POP)  5.3.a Packet Pg. 26 Attachment: FTA5307 POP FY13 (1342 : Public Hearing Federal Transit Administration FY 2013 Application and POP)  5.3.a Packet Pg. 27 Attachment: FTA5307 POP FY13 (1342 : Public Hearing Federal Transit Administration FY 2013 Application and POP)  5.3.a Packet Pg. 28 Attachment: FTA5307 POP FY13 (1342 : Public Hearing Federal Transit Administration FY 2013 Application and POP)  5.3.b DOT FTA U.S. Department of Transportation Federal Transit Administration Application Attachment: AGENDA APP (1342 : Public Hearing Federal Transit Administration FY 2013 Application and POP) Recipient ID: 5435 Recipient Name: OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS Project ID: FL-90-X815 Budget Number: 1 - Budget Pending Approval Project Information: Capital and Operating Part 1: Recipient Information Project Number: FL-90-X815 Recipient ID: 5435 Recipient Name: OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS c/o Contracts and Grants 1804 Lewis Turner, Suite 206, FT WALTON BEACH, FL Address: 32547 1285 Telephone: (850) 651-7200 Facsimile: (850) 609-5029 Union Information Recipient ID: 5435 Union Name: NONE Address 1: Address 2: City: , 00000 0000 Contact Name: NO UNIONS Telephone: ()- Facsimile: ( ) 0-0000 E-mail: Website: Part 2: Project Information Project Type: Grant Gross Project Cost: $1,868,777 Project Number: FL-90-X815 Adjustment Amt: $0 Project Description: Capital and Operating Total Eligible Cost: $1,868,777 Recipient Type: County Agency Total FTA Amt: $1,168,777 Packet Pg. 29  5.3.b Valencia Williams (404-865- Total State Amt: $0 FTA Project Mgr: 5634) Total Local Amt: $700,000 Lani Birchett (tel 850-609- Recipient Contact: Other Federal Amt: $0 7003) Special Cond Amt: $0 New/Amendment: None Specified Amend Reason: Initial Application Special Condition: None Specified Attachment: AGENDA APP (1342 : Public Hearing Federal Transit Administration FY 2013 Application and POP) S.C. Tgt. Date: None Specified Fed Dom Asst. #: 20507 S.C. Eff. Date: None Specified Sec. of Statute: 5307-2 Est. Oblig Date: None Specified State Appl. ID: N/A Pre-Award Start/End Date: - No Authority?: Recvd. By State: Fed. Debt Authority?: No EO 12372 Rev: Not Applicable Final Budget?: No Review Date: None Specified Planning Grant?: NO Program Date (STIP/UPWP/FTA Nov. 06, 2012 Prm Plan) : Program Page: 980 Application Type: Electronic Supp. Agreement?: Yes Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 120000 FLORIDA Congressional Districts State ID District Code District Official 12 2 F. Allen Boyd, Jr. Project Details FY 2013 Section 5307 funds in the amount of $1,168,777 will provide for acquisition of transit related support equipment, preventative maintenance, management training, project administration, transit enhancements for bus stop ADA compliance and for operating assistance. Capital grant funds will be used to procure a replacement high mileage paratransit sedan. All vehicles when taken out of service are beyond the FTA useful life criteria and will be replaced for public transit service. Federal rules are adhered to when conducting piggyback procurements. When utilized, solicitation documents and the contract in a piggyback procurement contain an assignability clause that provides for the assignment of all or part of the specified deliverable as originally advertised, competed, evaluated and awarded. Vehicles to be purchased are classified as “other vehicles” (e.g., small buses, regular and specialized vans). Service Life Policy for such vehicles are 4 years or 100,000 miles (49 CFR Part 18 and FTA C 5010.1D). All vehicles to be replaced are at minimum 6 years old. Pricing based on State contract procurement though the Transit Research Inspection & Procurement Services Program -TRIPS* (formerly FVPP). This means of procurement provides the recipient with the ability to procure quality vehicles at the lowest possible price. The program is managed by the Florida Department of Transportation (FDOT) in Packet Pg. 30  5.3.b Tallahassee and administered by the Center for Urban Transportation Research (CUTR), located in Tampa. Price includes all necessary amenities for public transit service (i.e., communications, signage, security). Toll revenue credits in the amount of $117,195 will provide the local match for the capital items in this grant. Operating assistance will be matched using transit system expenditures. FDOT project number is FM # 4222541 and #4234311. The FY13 STIP page for this project is 507 and 512. *The the Transit Research Inspection & Procurement Services Program -TRIPS has been in existence for over 12 years. The program is managed by the Florida Department of Transportation (FDOT) and administered by the Center for Urban Transportation Research (CUTR) at the University of South Florida and provides Florida’s public transit agencies with the Attachment: AGENDA APP (1342 : Public Hearing Federal Transit Administration FY 2013 Application and POP) opportunity to purchase safe, quality and dependable transit vehicles with extended life at the lowest possible price. The program promotes increased cooperation among vehicle manufacturers, Florida dealers and public transit agencies. This cooperation is evident in the program’s unique contractual arrangement requirement that good customer service is as important as low price and quality workmanship. FDOT procurement processes for Federal-aid Contracts, by FDOT regulation, must be in compliance with the Buy America provisions of Title 49 of the CFR. Any and all Awards or Purchasing Agreements are dependent upon the required Pre- Award and Buy-America Certification. In addition, when vehicles are delivered, an employee of the Okaloosa County Board of County Commissioners’ certifies by inspection that the vehicles received are in compliance with Title 49 of the CFR, Part 663 (Buy America) and assures that at least 60% of the total coast of all components in the completed vehicles were secured from manufacturers in the United States and that final assembly of the vehicle took place in the United States. Earmarks No information found. Security Yes – We will expend 1% or more of the 5307 funds in this grant application for security