Okaloosa County BOCC — December 18, 2012 — reading text

program or at imminent risk of becoming literally homeless including being evicted within a week from a private dwelling, being discharged from an institution within a week after 30 days of a consecutive stay, living in a dwelling that has been condemned by housing officials and is no longer meant for human habitation, fleeing a domestic violence household situation, and if the family lives in one of these housing situations, they have no appropriate housing options that have been identified and they lack financial resources and support networks needed to obtain immediate housing or remain in existing housing. Unaccompanied Youth are also eligible for the HOMES COUNT program in Santa Rosa, Okaloosa and Walton Counties with a referral from the District Schools as well as foster children aging out of the system via a referral from the Community Based Care organization. Goals: The goal of the program is to help eligible families and children secure housing and become self-sufficient in 90 days, but realizing that some families may take longer. HOMES COUNT will provide rental and financial assistance and case management services to eligible participants for a maximum of six Packet Pg. 126  7.13.b months with a $3000 cap on rental and financial assistance per household. The average cost per household is $2400. HOMES COUNT will provide short term and medium term rental assistance and payment of rental arrears, and HOMES COUNT will provide financial assistance for rental application fees, security deposits equal to no more than 2 months’ rent, last month rent if necessary to Attachment: Families Count (1355 : Approval of Support Document for NWFL Comprehensive Services Activities) obtain housing provided it does not exceed one month’s rent, utility deposits required by the utility company for gas, electric, water and sewage, utility payments for gas, electric, water and sewage bills not to exceed 24 months of payments per participant, including up to 6 months of utility bills in arrears, and moving costs such as truck rental or hiring a moving company, and temporary storage fees not to exceed 3 months. The participant must agree to meet the case plan goals and consent to releasing their information for referrals to needed community resources such as legal services and credit counseling and for HMIS data tracking requirements. It is expected that the participant increase their portion of contributing to rent and utilities as the case plan progresses. The case manager will work weekly with new participants for the first month, bi-weekly the second month and monthly in the third month to assess progress in case plan completion. If the participant fails to meet case plan goals, financial assistance will be withheld. The goal is for participants to secure enough income and life skills to remain stably and permanently housed. This case management model will focus on employment, job training, transportation, day care, and mental/physical health which are all needed to remain stably housed. All participants will complete a budget with their case manager and attend a budgeting/financial management class to learn more about how to manage money. Follow up: Case managers will follow the participant at 30 days after closure, 60 days after closure and 90 days after closure to track if the household is maintaining stable and permanent housing. Case File: See attached ACCESS Florida: Families Count is currently an ACCESS Florida partner with Circuit One Department of Children and Families. We also have a contract with DCF to share an ACCESS position to serve Escambia, Santa Rosa, Okaloosa and Walton Counties. Our HOMES COUNT social worker will be trained in the ACCESS system and to function as an advocate for their customers. HMIS: Families Count has been successfully using the HMIS system in Escambia and Santa Rosa counties since 2009. We now use it for our VA Supportive Service for Veteran Families (SSVF) program and our Families Count Service Station. Families Count has not participated in the Community, Inc Coalition HMIS related system because we are using the EscaRosa Coalition on the Homeless HMIS system to track our SSVF data in Okaloosa and Walton counties. Families Count has not used the Hunger and Homeless Coalition CoC HMIS system to date since we have not provided homeless related services in Packet Pg. 127  7.13.b this area, but we are very familiar with the system. We currently have about fourteen (14) HMIS licenses for staff and our data integrity is excellent. Santa Rosa County: This program in Santa Rosa County will be in part staffed by our Family Support Team (FamiliesFirst Network funding) that serves high-risk Attachment: Families Count (1355 : Approval of Support Document for NWFL Comprehensive Services Activities) children and families that are homeless or at risk of homelessness and involved in the child welfare system. We will need to hire another social worker in Santa Rosa County to work with the unaccompanied youth/aging out of foster care population via referrals from the District Schools of Santa Rosa County/FFN to secure stable housing for students and children that are “couch surfing” and homeless. Okaloosa County: the HOMES COUNT program will hire a social worker to serve families and unaccompanied/homeless youth that participate in our Youth Count program. Youth Count is a program funded by the Ounce of Prevention Fund designed for homeless children ages 12 to 15 to prevent teen pregnancy to include life skill training, academic tutoring/mentoring, link and referral and community service-learning projects. With the addition of ESG dollars, we can now help families get stably housed with rent and financial assistance using our case management self-sufficiency model. Bay County: HOMES COUNT services in the Bay and surrounding counties will serve at risk homeless and homeless families and children that are not eligible for our Supportive Services for Veteran Families (SSVF) program. Our SSVF eligibility criteria requires that a household income is less than 30% AMI. Our HOMES COUNT program will serve those veteran families with a household income that is between 50% and 30% AMI. Prevention/Rapid Rehousing: Families Count will use a 35/65 percent split for Prevention and Rapid Rehousing funds respectively using the premise that most of the financial assistance will be spent on rapidly rehousing families and children. The Families Count finance department established a tracking system for this accounting when we provided HPRP starting in 2009. Packet Pg. 128  7.13.c Packet Pg. 129 Attachment: 501 C 3 IRS Determination (1355 : Approval of Support Document for NWFL Comprehensive Services Activities)  7.14 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 5, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Approval of Letter of Thanks for Sheriff and Staff DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request Board approval of letter to Sheriff Larry Ashley and his staff for their professionalism, interagency cooperation, and public service in the transfer of valuable assets to the Facilities Maintenance Department for use at county facilities. BACKGROUND: The Sheriff's office had accumulated several valuable pieces of HVAC equipment in its inventory from a variety of sources. Working with staff of the county's Facilities Maintenance Department (FM), the Sheriff transferred twenty-six pieces of equipment to FM for use at county facilities. This interagency cooperation is to be commended as it will save the taxpayers of Okaloosa County tens-of-thousands-of-dollars in HVAC equipment replacement costs. RECOMMENDATIONS: Authorize the Chairman to sign a letter acknowledging the Sheriff’s Office for their providing this equipment to Okaloosa County. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 130  7.14.a Attachment: AIR HANDLING Units from the Sheriff Office 1 (1333 : Approval of Letter of Thanks for Sheriff and Staff) AIR HANDLING Units from the Sheriff Office 1-28-2013 CARRIER NEW Model # FV4BNB006 SN 3208A84617 Volts 208/230 1 phase Freon 410A CARRIER NEW Model # FY4ANB060 SN 1407A84522 Volts 208/230 1 phase Freon 410A TRANE USED Model # 4TEE3F31B1000AA SN 7345N6U1V Volts 200/230 1 phase Freon 22/410A Rheem USED Model # RHLL-HM6024JA SN W131124793 Volts 208/230 1 phase Freon 410A Trane USED gas furnace Model # TUDO80R9V3K4 SN 727417X16 Coil Model # 4TKCBO36BC3HCAA SN 9164H9ESG Freon 410A Rheem USED Model # RHPL-HM3621JC SN W231016245 Volts 208/230 1 phase Freon 410A Packet Pg. 131  7.14.a Goodman USED Attachment: AIR HANDLING Units from the Sheriff Office 1 (1333 : Approval of Letter of Thanks for Sheriff and Staff) Model # AEPF303616AA SN 0607036975 Volts 208/230 1 phase Freon 22/410A Rheem USED Model # RHKL-HM3617JA SN W501014264 Volts 208/230 1 phase Freon 410A Condensing units from Sheriff Office Rheem USED straight cool 4TON Model # 13AJN48A01 SN 8394W291102278 Volts 208/230 1 phase Freon 410A Trane USED straight cool 2.5 TON Model # 2TWB3030A1000AA SN 8151RSD4F Volts 200/230 1 phase Freon 22 Carrier NEW straight cool 2 TON Model # 38TZA024340 SN 0205E79194 Volts 206/230 1 phase Freon 410A Carrier NEW straight cool 2.5 TON Model # 38TZA030330 SN 4205E50891 Volts 208/230 1 phase Freon 410A Carrier USED straight cool 3 TON Model # 24ACA336A300 SN 3506E09624 Volts 208/230 1 phase Freon 410A Packet Pg. 132  7.14.a Attachment: AIR HANDLING Units from the Sheriff Office 1 (1333 : Approval of Letter of Thanks for Sheriff and Staff) Trane NEW straight cool 2.5 TON Model # 2TWB3030A1000AA SN 7181T8C4F Volts 200/230 1 phase Freon 22 Trane NEW straight cool 3.5 TON Model # 2TWB3042A1000AA SN 60432W22F Volts 200/230 1 phase Freon 22 Carrier USED PKG unit 5 TON Model # 50XP-060-311TP SN 3306G12930 Volts 208/230 1 phase Freon 410A Rheem USED straight cool 3.5 TON Model # 13AJN42A01 SN 8393W141103193 Volts 208/230 1 phase Freon 410A Goodman USED straight cool 2.5 TON Model # SSX160301AA SN 1008254167 Volts 208/230 1 phase Freon 410A Trane USED straight cool 2.5 TON Model # 4TTR4030A1000AA SN 8444C7J2F Volts 200/230 1 phase Freon 410A Amana USED straight cool 3 TON Model # ASXC160361BA SN 1006134318 Volts 208/230 1 phase Freon 410A