Okaloosa County BOCC — December 18, 2012 — reading text

7.10 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 5, 2013 TO: Honorable Chairman and Members of the Board FROM: Greg Donovan SUBJECT: Amendment 4 to ECA Lease DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: Amendment Number Four to Aero FX, Inc., dba Emerald Coast Aviation lease to change the completion date of the new terminal building, add square footage to the apron/ramp and to update the survey/legal descriptions for all of their leased property is being presented to the Board for approval. BACKGROUND: Aero FX, Inc., dba Emerald Coast Aviation entered into a lease effective January 1, 2009 to conduct a fixed base operator concession at the Bob Sikes Airport. Mr. Jonathan Dunn, President of Aero FX, Inc., dba Emerald Coast Aviation, requests to extend the completion date of the new terminal building by six months to October 31, 2013. He would also like to lease additional apron/ramp space. The survey/legals have been updated for all of their leased property and the new legal descriptions have been added to the amendment. The contract and lease internal coordination sheet are attached. OPTIONS: Approve, Reject or Table RECOMMENDATIONS: Recommend the Board approve amendment number four as described above. RECOMMENDED BY: APPROVED BY: James D. Curry, County Administrator Packet Pg. 89  7.10.a Packet Pg. 90 Attachment: ECA Amendment 4 (1328 : Amendment 4 to ECA Lease)  7.10.a Packet Pg. 91 Attachment: ECA Amendment 4 (1328 : Amendment 4 to ECA Lease)  7.10.a Packet Pg. 92 Attachment: ECA Amendment 4 (1328 : Amendment 4 to ECA Lease)  7.10.a Packet Pg. 93 Attachment: ECA Amendment 4 (1328 : Amendment 4 to ECA Lease)  7.10.a Packet Pg. 94 Attachment: ECA Amendment 4 (1328 : Amendment 4 to ECA Lease)  7.10.a Packet Pg. 95 Attachment: ECA Amendment 4 (1328 : Amendment 4 to ECA Lease)  7.10.a Packet Pg. 96 Attachment: ECA Amendment 4 (1328 : Amendment 4 to ECA Lease)  7.11 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 5, 2013 TO: Honorable Chairman and Members of the Board FROM: Teresa Ward, BCC Clerk SUBJECT: Approval of Minutes A draft of the official minutes for the December 18, 2012 BCC Meeting are attached for review. Packet Pg. 97  7.11.a December 18, 2012 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 6:00 p.m. at the Water & Sewer Administration Building. Members present were Don R. Amunds, Chairman; Dave Parisot, Vice Chairman; Wayne Harris; Nathan Boyles; and Kelly Windes. Also present were Gary J. Stanford, Finance Officer, Clerk’s Office; John Dowd, County Attorney; Jim Curry, County Administrator; and members of the press. Attachment: Minutes December 18 2012 (1353 : Approval of Minutes) PUBLIC INFORMATION OFFICER UPDATES Mrs. Kathy Newby, Public Information Officer, opened with a promotional ad for Okaloosa Today which can be seen on Cox Channel 6. The Northwest Florida Regional Airport (VPS) hosted military officers from Germany, Angola, Kuwait, Zambia, Rwanda, Dominican Republic, Paraguay and Afghanistan to demonstrate why VPS is a model for joint-use success. Governor Scott announced that L-3 Crestview Aerospace will create 340 jobs within the next two years through expansion of its aircraft manufacturing operations at Bob Sikes Airport. This will be a $7 Million investment. In other department news, a photo was shown of this year’s Leadership Class graduates. The Human Resources Department reported that 188 county employees have attended and graduated from the Costa Leadership Institute Program at Northwest Florida State College over the last ten years. COUNTY ADMINISTRATOR’S UPDATE Mr. Curry stated a draft of the Auditor General’s report has been issued and the Board will have 30 days to provide a response and corrective action plan. He noted there is only one Commission meeting scheduled during that timeframe and he will provide a draft response on January 8 for Board review before transmitting to the Auditor General’s Office. Mr. Curry said the response will be incorporated into the report and then released. Mr. Curry said Mr. Dowd would like clarification on the group working the internal auditor position for the Board. Mr. Dowd asked if this is a working group or an internal committee which December 18, 2012 -1- Minute Book 68, Page Okaloosa County Board of County Commissioners Packet Pg. 98  7.11.a would fall under the Sunshine Law requirements. Mr. Parisot made motion, seconded by Mr. Harris, to clarify this is a working group. 5 yeas. Mr. Curry asked the Board to delay discussing the internal auditor position until after the Auditor General report comes to the Board. He said something will be pulled to together for the January 8 meeting. Considerations include making this a county employee or contracting the position to an outside source. A full report on options will be provided on January 8. COMMISSIONER’S MINUTE Attachment: Minutes December 18 2012 (1353 : Approval of Minutes) Mr. Harris – nothing Mr. Windes stated in conjunction with the AGO report being issued, he would like to bring the topic of adopting a code of ethics for the commissioners, staff, and appointed committee members back before the Board. He noted the subject was previously mentioned and he would like for the County Administrator to return to the Board with some guidelines. Mr. Curry replied staff will target the next meeting with a proposed code of conduct. Mr. Boyles – nothing Mr. Parisot stated the Governor’s Oil Spill Committee report was completed yesterday. Mr. Amunds said many times a commissioner may have more details about issues or events occurring in his district than the other commissioners and he would like to give that commissioner the first opportunity to comment on items for his district. CONSENT AGENDA APPROVAL Mr. Parisot said he would like to discuss Item #3 regarding one- year contract extensions for emergency debris removal. He pointed out the bids and contract awards were originally done in 2006. Mr. Parisot asked if any of these companies are willing to offer a reduction. Public Works Director John Hofstad stated contact was made with the vendors and two of the three have offered a 5% reduction in the contract sum. He advised the primary vendor, DRC Emergency December 18, 2012 -2- Minute Book 68, Page Okaloosa County Board of County Commissioners Packet Pg. 99  7.11.a Services, was one of those who offered a reduction. Mr. Hofstad said the plan is to re-bid this item in the spring. Mr. Parisot made motion, seconded by Mr. Boyles, to approve the Consent Agenda. 1. Approval of Minutes (a) November 6, 2012 regular meeting minutes (b) November 20, 2012 regular meeting minutes 2. Budget resolutions and transfers (a) Resolution amending FY 2013 Budget, General Fund (Department of Emergency Management grants carried Attachment: Minutes December 18 2012 (1353 : Approval of Minutes) forward) RESOLUTION NO. 12-189 (BA #29) (b) Resolution amending FY 2013 Budget, General Fund (Florida Department of Transportation grants carried forward) RESOLUTION NO. 12-190 (BA #30) (c) Resolution amending FY 2013 Budget, General Fund (Federal Transit Authority capital and operating transportation grants carried forward) RESOLUTION NO. 12-191 (BA #31) (d) Resolution amending FY 2013 Budget, General Fund (Florida Department of Emergency Management hazardous materials planning/prevention and homeland security grants carried forward) RESOLUTION NO. 12-192 (BA #32) (e) Resolution amending FY 2013 Budget, General Fund (Florida Department of Community Affairs Citizens Corps, Community Emergency Response Team, and Sylvania Heights neighborhood revitalization resurfacing project grants carried forward) RESOLUTION NO. 12-193 (BA #33) (f) Resolution amending FY 2013 Budget, General Fund (U.S. Department of Justice supervised visitation and safe exchange grant carried forward) RESOLUTION NO. 12-194 (BA #34) (g) Resolution amending FY 2013 Budget, General Fund (AquaGreen and Dominion Capital annual lease payments) RESOLUTION NO. 12-195 (BA #35) (h) Resolution amending FY 2013 Budget, General Fund (Florida Department of Emergency Management state homeland security grant) RESOLUTION NO. 12-196 (BA #36) December 18, 2012 -3- Minute Book 68, Page Okaloosa County Board of County Commissioners Packet Pg. 100  7.11.a (i) Resolution amending FY 2013 Budget, General Fund (Florida Department of Community Affairs neighborhood stabilization program grant carried forward) RESOLUTION NO. 12-197 (BA #37) (j) Resolution amending FY 2013 Budget, General Fund (U.S. Department of Defense Office of Economic Adjustment JLUS grant carried forward) RESOLUTION NO. 12-198 (BA #38) (k) Resolution amending FY 2013 Budget, Supervisor of Elections General Fund (U.S. Department of Defense, Defense Human Resource Activity for election voting assistance program grants carried forward) Attachment: Minutes December 18 2012 (1353 : Approval of Minutes) RESOLUTION NO. 12-199 (BA #39) (l) Resolution amending FY 2013 Budget, County Transporta- tion Trust Fund (Florida Department of Transportation computerized traffic signal