Okaloosa County School Board — Workshop Meeting, September 10, 2015 — reading text

which is a savings of $8,100.00 per year and $24,300.00 over a three (3) year period. Funding will be paid from a combination of General Funds, project 4110-SAI ESOL and Federal Funds, projects 6418-Title III - Part A - ELL and project 6419-Title III - IC&Y. This purchase is exempt through 6 A-1.012(11)(b). A copy of the proposal is attached. For additional information, please contact Zoila Ganuza, Student Intervention Service at (850) 833-5896. File Attachments IMAGINE LEARNING.pdf (142 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 ITB 16-01 Petroleum Products & Antifreeze,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committees recommendation to award ITB 16-01 Petroleum Products & Antifreeze to Davison Oil, based on fixed pricing. Public Content Request approval of the committees recommendation to award ITB 16-01 Petroleum Products & Antifreeze to Davison Oil, based on fixed pricing. Purchases will be made from general funds on an as needed basis . The contract is effective September 15, 2015 through September 14, 2016 and a copy of the award tabulation is attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7303. File Attachments ITB 16-01.pdf (29 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.16 Renewal of Tag-On Bid: 12-B-064 Cafeteria Smallwares, Catalog Discount  Bid, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal/State Funds Recommended Action : Motion to approve renewing Tag-On Bid #12-B-064 Cafeteria Smallwares, Catalog Bid through The School District of Osceola County, FL. Public Content Request approval to renew Tag-On Bid #12-B-064 Cafeteria Smallwares, Catalog Bid through The School District of Osceola County, FL. The awarded vendors are International Restaurant Distributors and General Hotel & Restaurant Supply Corporation. Purchases will be made on an as needed basis from Federal/State funds. The contract is effective through July 18, 2016. Copies of the award tabulation and renewal letters are attached. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments CAFETERIA SMALLWARES.pdf (255 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.17 Tag-On Bid: USDA Commodity Processed Foods,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve tagging on with RFP 1502037 USDA Commodity Processed Foods through Orange County Public Schools to process bulk USDA Commodity foods. Public Content Request approval to tag on with RFP 1502037 USDA Commodity Processed Foods through Orange County Public Schools to process bulk USDA Commodity foods, based on fixed pricing from multiple vendors. A copy of the award document is attached. Copies of vendor proposals containing pricing, and copies of vendor contracts are on file in the Purchasing Dept. Funding will be deducted from School Food Service's State of FL Commodity Allocations Account. The contract expires June 30, 2018. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments RFP1502037.pdf (187 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject :  7.18 Destin Elementary School Self-Help Project, Shade-Sails over Playground Areas, presented by Steve Bolton, Program Director for Maintenance and Facilities Support Services, and recommended by the Superintendent for approval. Meeting : Sep 10, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2015 Fiscal Impact : Yes Dollar Amount : $31,000.00 Budgeted : Yes Budget Source : Destin Elementary School PTO Recommended Action : Motion to approve the Destin Elementary School Self-Help Project, Shade-Sails over Playground Areas, Phase 1 and Phase 2, amount not to exceed $31,000.00. Public Content Destin Elementary School is requesting approval for a Self Help Project to install shade-sails. The sails will provide shaded areas to protect students and playground equipment from direct sunlight. The project would be constructed in three (3) phases. The project is being funded entirely by PTO. The funds for Phase 1 and Phase 2 have been deposited with the District Finance Department. The anticipated cost for each phase is: Phase 1 Kindergarten Area Approximately $12,000.00 Phase 2 Big Playground Area Approximately $18,000.00 Phase 3 Small Playground Area Approximately $15,000.00 Attached: Letter of request from Al Gardner, Principal Conceptual drawings for Phase 1, 2 & 3 Map of the school campus noting areas where shade-sails are to be installed Internal Account History Report This request is for Board approval of Phase 1 and Phase 2. Board approval of Phase 3 will be requested when funds are available and deposited in the District account. File Attachments Destin Elem Shade-Sail Proj attachment for agenda(1).pdf (335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.19 Renewal of Flood Insurance Policy for Elliott Point Elementary School, presented by Russ Frakes, Specialist, Risk Management, and recommended by the Superintendent for approval. Meeting : Sep 10, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2015 Fiscal Impact : Yes Dollar Amount : $3,927.00 Budgeted : Yes Recommended Action : Motion to approve renewal of Flood Insurance Policy for Elliott Point Elementary School in the amount of $3,927.00, effective September 15, 2015. File Attachments Renewal Letter - 2015-16.pdf (420 KB) Schedule of Insurance - 2015-16.pdf (17 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 Extension of the 403(b)/ 457(b) Retirement Plan Compliance and