Okaloosa County School Board — Workshop Meeting, September 10, 2015 — reading text

assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Membership Agreement with National Joint Powers Alliance (NJPA), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the Membership Agreement with National Joint Powers Alliance (NJPA). Public Content Request approval of the Membership Agreement with National Joint Powers Alliance (NJPA) a national purchasing cooperative which will allow us access to national contract volume pricing and value from over 250 nationally acclaimed vendors. Attached is a copy of the Membership Agreement. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments NJPA Membership Agreement.pdf (567 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Renewal of Fuel Purchasing Agreement, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement with Okaloosa Academy, Inc., effective September 15, 2015 through September 14, 2016. Public Content Request approval to renew the Fuel Purchasing Agreement with Okaloosa Academy, Inc., effective September 15, 2015 through September 14, 2016, allowing Okaloosa Academy, Inc. to purchase fuel for their buses from a District fuel site. Attached is a copy of the renewal confirmation letter. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments OKALOOSA ACADEMY, INC.pdf (41 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Serivce Agreement #16-51 Northwest Florida State College, AmeriCorps Program, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $45,900.00 Budgeted : Yes Budget Source : General Funds, Projects 4109 SAI - Mentoring Services Recommended Action : Motion to approved Service Agreement #16-51 between Northwest Florida State College, AmeriCorps Programs, on behalf of  elementary schools district wide. Public Content Request approval of Service Agreement #16-51 between Northwest Florida State College, AmeriCorps Programs, on behalf of elementary schools district wide to provide an eight (8) month program, "Grasses in Classes", based on environmental STEM curriculum, once a month for 3rd or 5th grades. The Provider will be paid $2,700.00 per contracted school for up to seventeen (17) schools, for a total contract amount not to exceed $45,900.00. Funds will be paid by individual participating schools from general funds, project 4109, SAI - Mentoring Services. The Agreement is effective September 15, 2015 through July 31, 2016. For additional information, please contact Marti Gardner, Director, Elementary Education, Curriculum and Instruction at (850) 833-3420. File Attachments SA# 16-51.pdf (128 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Exempted Purchase: Blackboard Connect, Inc., presented by Vince Windham, Program Director, Purchasing Meeting : Sep 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General funds, Project 3007, School Notifications System Recommended Action : Motion to approve the renewal of Blackboard  Connect K-12 School Notification System - Basic Service for district wide use for a total amount of $41,000. Public Content Motion to approve the renewal of Blackboard Connect K-12 School Notification System - Basic Service for district wide use for 30,800 recipients at $1.25 each, for a total cost of $41,000.00. Funding will be paid from general funds, project 3007 School Notification System. This purchase is exempt under 6A-1.012(11)(A). The contract is effective October 1, 2015 through September 30, 2016 and a copy is attached. For additional information, please contact Andy Johnson, Specialist, Safe Schools at (850) 689-7198. File Attachments 2015-2016-BLACKBOARD.pdf (333 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Exempted Purchase: Earth Networks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $63,903.59 Budgeted : Yes Budget Source : Capital Funds, Project 5366 Lightening Safety Equipment Recommended Action : Motion to approve the purchase of a WeatherBug Outdoor Alerting System from Earth Networks in the amount of $63,903.59. Public Content Request approval to purchase a WeatherBug Outdoor Alerting System from Earth Networks in the amount of $63,903.59. Lightening protection systems will be installed at eleven (11) campuses, all high school campuses and most middle school campuses, with the exception of Pryor, Davidson and Ruckel. Protection for these campuses will be provided from the adjoining high school. Funding will be provided from Capital funds, project 5366, Lightening Safety Equipment. This purchase is exempt through 6A -1.012(11)(d). Copies of an agreement, sole source letter and proposal are attached. For additional information, please contact Nick Kootsouradis, Assistant Superintendent, School Operations (850) 689-7117. File Attachments WeatherBug Lightning Safety Solution.pdf (1,031 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Exempted Purchase: Imagine Learning, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,700.00 Budgeted : Yes Budget Source : General Funds, project 4110- SAI ESOL and Federal Funds, projects 6418-Title III - Part A - ELL and project 6419-Title III - IC&Y Recommended Action : Motion to approve the purchase of Imagine Learning, a language and literacy software program in the amount of $74,700 over a three (3) year period. Public Content Request approval to purchase Imagine Learning, a language and literacy software program in the amount of $24,900.00 per year, over a three (3) year period, for a grand total of $74,700.00. The District is receiving 54 additional licenses free of charge each year by agreeing to a multi-year contract,