Okaloosa County School Board — Workshop Meeting, September 10, 2015 — reading text

Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Budget Amendment #11 - Fiscal Year 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,308,152.03 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #11 - Fiscal Year 2014-2015. Public Content On September 8, 2014, the School Board adopted the budget for fiscal year 2014-2015. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. Additional New Revenue Appropriated During the Month of June 2015: General Fund $1,580,242.27 Debt Service Funds 1,203,083.83 Capital Projects Funds 644.37 Other Special Revenue Funds - Federal 0.00  Other Special Revenue Funds - Food Service 524,181.56 Total - All Funds $3,308,152.03 File Attachments !B-A 11 - June 2015.pdf (736 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Monthly Financial Statement for June 2015, revised August 25, 2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for June 2015, revised August 25, 2015. Public Content The revised financial statement for the month ending June 30, 2015, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials June 2015 Rev 2015-08-31.pdf (517 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $34,073.89 Budgeted : Yes Budget Source : Various Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 9-14-15.pdf (11 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Corrective Action Plan and School Readiness Provider Application, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Corrective Action Plan and a revised School Readiness Provider Application for services beginning August 17, 2015 through June 30, 2016. Public Content Mandated by Florida law, providers of services for children in programs receiving subsidized child care funding must annually complete the School Readiness Provider Application. The School Readiness Provider Contract approved by The School Board of Okaloosa County on July 13, 2015 did not include the child care program recently approved for Walker Elementary. The State of Florida requires that a Corrective Action Plan be filed detailing the circumstances of the recent approval of the new child care program at Walker Elementary. A new contract is also required to be implemented as of 8/17/15, to include the following nine (9) elementary schools: Antioch Elementary School, Bluewater Elementary School, Bob Sikes Elementary School, Edge Elementary School, Northwood Elementary School, Plew Elementary School, Riverside Elementary School, Walker Elementary School and Wright Elementary School. This agreement with The Early Learning Coalition of Okaloosa & Walton Counties will be in effect until June 30, 2016. File Attachments Corrective Action 8-26-15.pdf (236 KB) ELC 2015-2016 CONTRACT Unsigned - Walker no post its.pdf (2,680 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Revised Data Management Agreement for Medicaid School Administrative Claiming between The School Board of Okaloosa County, Florida and the School Board of Seminole County, Florida, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Sep 10, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Sep 14, 2015 Absolute Date : Sep 14, 2015 Fiscal Impact : Yes Budgeted : Yes Budget Source : General Fund - Medicaid Recommended Action : Motion to approve the Revised Data Management Agreement for Medicaid School Administrative Claiming between The School Board of Okaloosa County, Florida and the School Board of Seminole County, Florida. Public Content The School Board of Seminole County provides statistical and random sampling services which allows our school district to be eligible to file for Medicaid Administrative Claiming Reimbursement. The Okaloosa County School Board renewed it's agreement with Seminole County for random moment sampling services on June 8, 2015, for fiscal year 2015-2016, at a cost of $2,691.70. On July 1, 2015, Seminole County Public Schools was awarded funding to manage the Electronic Medicaid Administrative Claiming System (EMACS) Data Management for the State of Florida. As a result of receiving this project award, Seminole County Public Schools will not be charging individual districts for administrative claiming services. Therefore, this change will require a revision to the currently approved agreement and a corresponding approval by the School Board of Okaloosa County. File Attachments Seminole School Board - Revised Medicaid Agreement - 9-14-15.pdf (166 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to