Okaloosa County BOCC — April 23, 2015 — Agenda Packet — reading text

629,016.30 $ 380,356.34 $ 1,996,388.60 $ 485,263.51 $ 487,398.20 $ 3,978,422.95 Total $ 17,806,834.01 $ 6,483,034.90 $ 6,448,988.28 $ 8,209,615.38 $ 9,922,437.14 $ - $ - $ - $ - $ - $ - $ - $ 48,870,909.71 Year to Date Year to Date Taxable Rental by Taxable Rental by Rental Type Tax Area Other 5.67% Fort Walton Beach Single Family Dwelling 8.14% 10.32% Okaloosa Island Condo 29.64% 54.39% Destin Hotel / Motel 62.22% 29.62% Page 7 Packet Pg. 89  3.k.a Total TDT Collections and Percentage Breakdown Attachment: III. k. TDT Reports OCTC (Feb 15) (4125 : Okaloosa Tax Collector Report) FY 2015 TOTAL MONTH FIRST % SECOND % THIRD % FOURTH % FIFTH % COLLECTIONS October $ 886,981.06 $ 177,396.21 $ 177,396.21 $ 177,396.21 $ 177,396.21 $ 177,396.21 November $ 313,442.31 $ 62,688.46 $ 62,688.46 $ 62,688.46 $ 62,688.46 $ 62,688.46 December $ 320,915.76 $ 64,183.15 $ 64,183.15 $ 64,183.15 $ 64,183.15 $ 64,183.15 January $ 410,853.35 $ 82,170.67 $ 82,170.67 $ 82,170.67 $ 82,170.67 $ 82,170.67 February $ 492,951.35 $ 98,590.27 $ 98,590.27 $ 98,590.27 $ 98,590.27 $ 98,590.27 March $ - $ - $ - $ - $ - $ - April $ - $ - $ - $ - $ - $ - May $ - $ - $ - $ - $ - $ - June $ - $ - $ - $ - $ - $ - July $ - $ - $ - $ - $ - $ - August $ - $ - $ - $ - $ - $ - September $ - $ - $ - $ - $ - $ - Total $ 2,425,143.83 $ 485,028.77 $ 485,028.77 $ 485,028.77 $ 485,028.77 $ 485,028.77 *Percentage breakdown per Okaloosa County Ordinance No. 13-20, Sec. 20-72 (d) Page 8 Packet Pg. 90  3.l Tourist Development Council Meeting: 04/23/15 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Report Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 4126) DOC ID: 4126 Reconciliation of Promotional Reserves Updated: 4/20/2015 4:05 PM by Aida Wilkinson Page 1 Packet Pg. 91  3.l.a TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: April 23, 2015 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director Charlotte Dunworth, Finance, Administration, & Compliance Manager SUBJECT: Monthly Reconciliation of Promotional Reserve Funds STATEMENT OF ISSUE: Per the adopted FY15 Strategic Marketing Plan: “Promotional Reserve funds may be appropriated in accordance with County approval authority and with concurrence of the Attachment: III. l. Promo Reserves (4126 : Reconciliation of Promotional Reserves) TDC Chairman. A monthly reconciliation of the use of promotional reserve funds will be provided to the TDC and BCC for informational purposes.” BACKGROUND: No additional promotional reserve funds have been allocated during the last month. Promotional reserves in the amount of $19,530 remain available for appropriation. OPTIONS: N/A RECOMMENDATION TO BCC: N/A, for informational purposes only. Packet Pg. 92  3.m Tourist Development Council Meeting: 04/23/15 02:00 PM 1540 Miracle Strip Parkway Department: Tourist Development Council Fort Walton Beach, FL 32548 Category: Report Prepared By: Aida Wilkinson SCHEDULED Initiator: Aida Wilkinson Sponsors: TDC ITEM (ID # 4127) DOC ID: 4127 Expenditure Transaction Report Updated: 4/20/2015 4:07 PM by Aida Wilkinson Page 1 Packet Pg. 93  3.m.a TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: April 23, 2015 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director Charlotte Dunworth, Finance, Administration, & Compliance Manager SUBJECT: Monthly Expenditure Transaction Analysis Attachment: III. m. Expenditure Transactions Report (4127 : Expenditure Transaction Report) STATEMENT OF ISSUE: Pursuant to Florida Statutes 125.0104(4)(e), “The council shall continuously review expenditures… Expenditures which the council believes to be unauthorized shall be reported to the county governing board and the Department of Revenue”. BACKGROUND: One of the most comprehensive reports from the County’s accounting system is the Expenditure Transaction Analysis, which lists the fiscal period, date, transaction type, check number, vendor number, vendor name, dollar amount, and description for each tourist development tax expenditure transaction. This report is being provided to assist the TDC in identifying possibly unauthorized expenditures. The following pages provide transaction detail for the month of March 2015. OPTIONS: N/A RECOMMENDATION TO BCC: N/A, for informational purposes only. Packet Pg. 94  SUNGARD PENTAMATION, INC. PAGE NUMBER: 1 DATE: 04/15/2015 OKALOOSA COUNTY BOCC AUDIT11 TIME: 15:03:39 EXPENDITURE TRANSACTION ANALYSIS SELECTION CRITERIA: transact.yr=’15’ and transact.period=’6’ and transact.fund=’104’ ACCOUNTING PERIOD: 7/15 FUND − 104 − TOURIST DEVELOPMENT FUND DEPARTMENT − 1151 − 5TH TDT−TOURISM PROMOTION ACCOUNT DATE T/C ENCUMBR REFERENCE VENDOR BUDGET EXPENDITURES ENCUMBRANCES DESCRIPTION 534003 CS−CONSULTING 6 /15 03/05/15 21 V1504035 21200456 GAIL MORGAN 3,166.67 .00 FILM COMM SVCS TOTAL CS−CONSULTING .00 3,166.67 .00