Okaloosa County School Board — Workshop Meeting, November 5, 2020 — reading text

public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Renewal of Fuel Purchasing Agreement with Liza Jackson Preparatory School, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 5, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement with Liza Jackson Preparatory School, Inc. Public Content Request approval to renew the Fuel Purchasing Agreement with Liza Jackson Preparatory School, Inc. Liza Jackson Preparatory School, Inc. agrees to purchase fuel from the School Board on an as needed basis for use in the operation of its school bus fleet adhering to contract terms and conditions. The contract is effective December 10, 2020 through December 9, 2021. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments FUEL AGREEMENT-LIZA JACKSON.pdf (55 KB) Fuel Purchasing Agreement - Liza Jackson Preparatory School, Inc..pdf (329 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase Over $25,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 5, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $271,694.00 Budgeted : Yes Budget Source : Federal Funds, Project 8488, DoDEA - eSteam Recommended Action : Motion to approve the purchase of computer hardware from Apple in the amount of $271,694.00. Public Content Request approval to purchase computer hardware from Apple in the amount of $271,694.00. The purchase is made through State of Florida Participating Addendum Number 43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 8488, DoDEA - eSteam. A copy of the quote is attached. For additional information, please contact Stephanie Thetford, Specialist, Secondary Math, at (850) 833-6313. File Attachments APPLE QUOTE-DODEA.pdf (20 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 ITB 21-03 Fire Sprinkler Inspection Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 5, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA - District Wide Recommended Action : Motion to approve the committee's recommendation to award ITB 21-03 Fire Sprinkler Inspection Services to B & C Fire Safety, Inc., effective January 1, 2021 through December 31, 2023. Public Content Request approval of the committee's recommendation to award ITB 21-03 Fire Sprinkler Inspection Services to B & C Fire Safety, Inc., based on fixed pricing in the annual amount of $5,755.00. Funds will be paid from Capital Funds, Project 2395 Safety/ADA - District Wide. The three (3) year contract is effective January 1, 2021 through December 31, 2023. Copies of the bid and award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance and Support Services, at (850) 689-7159. File Attachments ITB 21-03.pdf (1,080 KB) ITB 21-03_TAB.pdf (92 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid: Annual Agreement for Professional Environmental Consultant Services, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 5, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA - District Wide Recommended Action : Motion to approve tagging on with School District of Escambia County's Annual Agreement for Professional Environmental Consultant Services, effective through April 17, 2021. Public Content Request approval to tag on with School District of Escambia County's Annual Agreement for Professional Environmental Consultant Services to be used on an as needed basis. The awarded vendor is Professional Service Industries, Inc. (PSI). Funds will be paid from Capital Funds, Project 2395 Safety/ADA - District Wide. The contract is effective through April 17, 2021. A copy of the award documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ANNUAL AGREEMENT FOR PROFESSIONAL ENVIRONMENTAL CONSULTANT SERVICES-ESCAMBIA CO.pdf (447 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: Apple, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 5, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $29,400.00 Budgeted : Yes Budget Source : Federal Funds, Project 1401 Title I - Part A Recommended Action : Motion to approve the purchase of computer hardware from Apple in the amount of $29,400.00. Public Content Request approval to purchase computer hardware from Apple in the amount of $29,400.00. The purchase is made through State of Florida Participating Addendum Number 43211500-WSCA-15-ACS. Funds will be paid from Federal Funds, Project 1401 Title I - Part A. A copy of the quote is attached. For additional information, please contact Amy Dale, Specialist, Title I & Title IV, at (850) 301-3008. File Attachments APPLE QUOTE-TITLE 1.pdf (12 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: Professional Service Industries (PSI), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 5, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $50,400.00 Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA - District Wide Recommended Action : Motion to approve contracting with Professional Service Industries (PSI)