Okaloosa County School Board — Workshop Meeting, November 5, 2020 — reading text

recommended by the Superintendent for approval. File Attachments Board Bills 11-9-20.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 5, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $23,675.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve Schools Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2020-11-09.pdf (437 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Request to close the current Meigs Middle School Internal Funds checking account at Bank of America and open a new account at BBVA Bank effective November 10, 2020, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Nov 5, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 09, 2020 Absolute Date : Nov 09, 2020 Fiscal Impact : No Recommended Action : Motion to approve request to close the current Meigs Middle School Internal Funds checking account at Bank of America and open a new account at BBVA Bank effective November 10, 2020. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. Meigs Middle School is requesting permission to close their current Internal Funds checking account at Bank of America and open a new account at BBVA Bank due to service fees and the lack of satisfactory customer service. Statutory Authority: Section 230.22(2), Florida Statutes File Attachments Meigs-BankChange-Agenda 2020-11-09.pdf (20 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Internal Funds checking account revisions due to closure of First City Bank submitted by Rita R. Scallan, Chief Financial Officer, and  recommended by the Superintendent for approval. Meeting : Nov 5, 2020 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 09, 2020 Absolute Date : Nov 09, 2020 Fiscal Impact : No Recommended Action : Motion to approve Internal Funds checking account revisions due to the closure of First City Bank. Public Content Per School Board Policy 2-8(A), the School Board shall approve all depositories of School Board funds, including school internal accounts. Depositories must be banks, savings and loan associations, and credit unions which are authorized to conduct business in Florida pursuant to Chapter 280, Florida Statutes. On Friday, October 16, 2020, First City Bank was closed by the Florida Office of Financial Regulation. All deposit accounts were acquired by United Fidelity Bank, Evansville, Indiana. United Fidelity Bank automatically became a Qualified Public Depository with the assumption of the deposit accounts and will have 90 days to complete the paperwork to remain a Qualified Public Depository. The following schools are requesting to keep their current Internal Funds checking accounts with United Fidelity Bank: Choctaw High School Fort Walton Beach High School Mary Esther Elementary School The following schools are requesting to close their current Internal Funds checking accounts at United Fidelity Bank and open Internal Funds checking accounts at Synovus Bank due to the bank's proximity to each school: Bruner Middle School Shalimar Elementary School Should United Fidelity Bank not become a Qualified Public Depository, the schools will request School Board permission to move their accounts to qualifying banks. File Attachments Choctaw-BankChange-Agenda 2020-11-09.pdf (45 KB) FortWaltonBeach-BankChange-Agenda 2020-11-09.pdf (136 KB) MaryEsther-BankChange-Agenda 2020-11-09.pdf (158 KB) Bruner-BankChange-Agenda 2020-11-09.pdf (122 KB) Shalimar-BankChange-Agenda 2020-11-09.pdf (144 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Emergency Purchase: Laird Plastics, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 5, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $41,204.00 Budgeted : Yes Budget Source : General Funds, Project 0099 COVID- 19 Recommended Action : Motion to approve the emergency purchase of 2,000 desk shields in the total amount of $41,204.00. Public Content Request approval of the emergency purchase of 2,000 desk shields in the total amount of $41,204.00. The purchase was made through School Board Policy 2-17(12)(a) and the product was purchased from Laird Plastics. Funds were paid from General Funds, Project 0099 COVID-19. Copies of the Superintendent's approval of the purchase, purchase order and quote are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology, at (850)689-7153. File Attachments EMERGENCY PURCHASE-LAIRD PLASTICS.pdf (306 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Renewal of Fuel Purchasing Agreement with Okaloosa Academy, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 5, 2020 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the renewal of the Fuel Purchasing Agreement with Okaloosa Academy, Inc. Public Content Request approval to renew the Fuel Purchasing Agreement with Okaloosa Academy, Inc. Okaloosa Academy, Inc. agrees to purchase fuel from the School Board on an as needed basis for use in the operation of its school bus fleet adhering to contract terms and conditions of the agreement. The contract is effective December 10, 2020 through December 9, 2021. A copy of the agreement is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RENEWAL OF FUEL AGREEMENT-OKALOOSA ACADEMY.pdf (47 KB) Fuel Purchasing Agreement - Okaloosa Academy, Inc..pdf (279 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the