Okaloosa County School Board — Workshop Meeting, March 4, 2021 — reading text

leadership in the planning, development, implementation, and evaluation of a comprehensive program of facilities and maintenance services that will ensure operating excellence of all facilities for full educational use. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Director I - Facilities Planning and Maintenance.pdf (115 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 4, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 3.8.21.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Mar 4, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $8,772.30 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve Schools Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-03-08.pdf (432 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Renewal of ITB 18-07 Custodial Equipment and Repair Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 4, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the renewal of ITB 18-07 Custodial Equipment and Repair Services. The contract is effective April 10, 2021 through April 9, 2022. Public Content Request approval to renew ITB 18-07 Custodial Equipment and Repair Services, based on fixed bid pricing. The contract is used on an as needed basis and the awarded vendors are PR Chemical & Paper Supply and Supreme Paper Supplies. Funds will be paid from General Funds, Project 2011 Custodial Services. The contract is effective April 10, 2021 through April 9, 2022. Attached are copies of the vendor renewal confirmation letters and award tabulation. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments RENEWAL OF ITB 18-07.pdf (184 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Renewal of ITB 18-12 Asphalt Paving, Repair, Sealcoating and Striping; Concrete Curbing and Sidewalks, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 4, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funding As Available Recommended Action : Motion to approve the renewal of ITB 18-12 Asphalt Paving, Repair, Sealcoating and Striping; Concrete Curbing and Sidewalks for an additional three (3) year term, effective April 14, 2021 through April 13, 2024. Public Content Request approval to renew ITB 18-12 Asphalt Paving, Repair, Sealcoating and Striping; Concrete Curbing and Sidewalks for an additional three (3) year term based on original bid terms and conditions, including fixed bid pricing. The contract will be used on an as needed basis and funds will be paid from Capital Funding As Available. The contract is effective April 14, 2021 through April 13, 2024. Copies of vendor renewal confirmation letters and the original award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL OF ITB 18-12.pdf (99 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Renewal of Tag-On Bid: SDOC- 18-073-LH Large Kitchen Equipment Supplies, Catalog Discount, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Mar 4, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the renewal of Tag- on Bid SDOC 18-B-073-LH Large Kitchen Equipment Supplies, Catalog Discount through School Board of Osceola County, Florida, effective May 1, 2021 through April 30, 2022. Public Content Request approval to renew Tag-on Bid SDOC 18-B-073-LH Large Kitchen Equipment Supplies, Catalog Discount through School Board of Osceola County, FL. The bid was awarded to multiple vendors based on a percentage off discount and will be used on an as needed basis. Funding will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. The contract is effective May 1, 2021 through April 30, 2022. Copies of the renewal documents are attached. For additional information, please contact Steve Anderson, Program Director, SFS at (850) 301-3020. File Attachments RENEWAL OF TAG-ON BID SDOC-18-B-073-LH LARGE KITCHEN EQUIPMENT, CATALOG DISCOUNT.pdf (610 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Contract between Bus Bulletin, Inc., and the School Board of Okaloosa County, for usage of Bus Bulletin notification system, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for