Okaloosa County BOCC — August 24, 2013 — reading text

Pass Cost $20.00 A B Reduced EXPRESS Pass 60 $1,200 $22.50 $25.00 10% ridership decline 54 $1,215 $1,350 15% ridership decline 51 $1,148 $1,275 20% ridership decline 48 $1,080 $1,200 The Simpson-Curtis rule identifies through a series of studies performed over the past thirty years that for every 10 percent increase in fares, there is a 3.3 percent decline in ridership. Increase in fare will TOTALS Ridership (Transfers Excluded ) A B 10% ridership decline 68,985 $ 127,360 $ 156,041 15% ridership decline 65,153 $ 120,285 $ 147,372 20% ridership decline 61,320 $ 113,209 $ 138,703 ADD TRANSFER FEES TO ABOVE, BASED ON BCC DECISION: Transfers CURRENT FARES TRANSFER FARE OPTIONS Ridership $0.25 A B C Transfers 14,852 $3,713 $0.00 $0.25 $0.50 10% ridership decline 13,367 $0 $3,342 $6,683 15% ridership decline 12,624 $0 $3,156 $6,312 Packet Pg. 360 20% ridership decline 11,882 $0 $2,970 $5,941 Packet Pg. 361  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: First Amendment to American Airlines Lease & Operating Agreement DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve the First Amendment to American Airlines' Lease and Operating Agreement. BACKGROUND: Airline Leases and Operating Agreements expire September 30, 2013. Rather than prepare a new agreement, since the current agreement was authorized and entered into on April 11, 2011 (retroactive to October 1, 2010), the airlines have agreed, by an amendment, to a three-year extension to September 30, 2016. In addition to the extension, certain modifications to the Indemnification and Environmental sections of the lease have been made. American has signed and returned the proposed amendment. Likewise, Delta has returned its extension to be approved at this meeting. Although the other airlines have agreed to the extension, their coordination process has been extensive due to recent mergers between United/Continental and American/US Airways, and the County has not received executed amendments back from US Airways and United. We anticipate receiving their amendments prior to September 1, 2013, at which time we will submit them for Board approval. In addition to the extension, the airlines have requested some clarification to the indemnification provisions of the basic agreement specifically relating to environmental issues. We also have added definitions of environmental terms which were capitalized in the basic agreement, but were not defined. Lastly, the amendment contains an Endorsement No. 1 in which the County agrees to cooperate with American and US Airways in good faith to assist in certain listed accommodations during their consolidation. OPTIONS: Approve, Table or Disapprove. RECOMMENDATIONS: Staff recommends approval of American Airlines' First Amendment including Endorsement No. 1, the indemnification clarifications and defined terms. RECOMMENDED BY: Packet Pg. 362 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 363 Packet Pg. 364 Packet Pg. 365 Packet Pg. 366 Packet Pg. 367 Packet Pg. 368 Packet Pg. 369 Packet Pg. 370 Packet Pg. 371 Packet Pg. 372 Packet Pg. 373 Packet Pg. 374 Packet Pg. 375 Packet Pg. 376 Packet Pg. 377  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: EMS Essex Road - Additional Funding DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request BCC approval of additional funding to complete the EMS Essex Road project. BACKGROUND: The controls building at the former Garniers WWTP was saved from demolition and renovated to provide space for an EMS Station, the EMS shift command, and EMS main supply. During the permitting process, it was determined that the use of the building should be multi-use commercial/residential. The determination brought with it an expanded set of requirements for the renovation. A fire sprinkler system and monitored fire alarm system, among other items, were added to the project costs. The original funding for the project was insufficient to complete the project due to the reclassification. The BCC approved the additional funding necessary to cover those additional costs. The original project is complete and the various EMS units have moved in. A few of the estimated costs came in a bit higher than expected resulting in a $3,708.04 cost overrun (see attachment). In addition, the parking lot must be modified to allow large delivery trucks egress and to repair some damage from construction activities. Our county Public Works Department has offered to assist with the repairs and modifications; however, funding for the materials is needed. It is requested that the Board allow the remaining balance of $6,997.01 from the old FWB hospital project and the unused funding in the amount of $7,000 from the Crestview Courthouse roof coating project to be move to the EMS - Garniers project to balance the account and provide the funding necessary for the work on the parking lot. The total amount of funds requested to be transferred is $13,997.01. RECOMMENDATIONS: Request BCC approval to move unused funding in the amount of $13,997.01 from 301-3110-562121 and 301-3110-562280 Capital Outlay fund to 301-3120- 652223 EMS - Garniers Capital Outlay fund. RECOMMENDED BY: Packet Pg. 378 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 379 Packet Pg. 380 Packet Pg. 381  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Clarification on Retaining Legal Services DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: The purpose of this agenda request is to clarify the authority required to obtain legal services. The attachment shows the current policy and the recommended change. On July 2, 2013 the Board approved authorizing the County Administrator to approve selection of outside legal services as needed. OPTIONS: Approve or Reject RECOMMENDATIONS: Staff recommends approval. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 382 Packet Pg. 383 Packet Pg. 384 Packet Pg. 385  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Emerald Breeze Development Agreement (Lift Station Cost Share) DEPARTMENT: Water and Sewer BCC DISTRICT: 2 STATEMENT OF ISSUE: OCWS staff requests BCC approval and execution of the Emerald Breeze Development Agreement. The agreement is to cost-share the construction of a proposed lift station on the Emerald Breeze property - an Enhanced Use Lease (EUL) parcel on Okaloosa Island, owned by Eglin AFB, leased by Emerald Breeze Resort Group, LLC. The agreement is attached for your review, along with the County Contract Review coordination form. BACKGROUND: The Emerald Breeze Project obtained a Development Order from the County on September 12, 2012, to construct two hotels and one restaurant on Eglin's EUL parcel. The Developer was planning on constructing a small, private lift station on the property that would take the wastewater flows from this development and pump it into OCWS sewer system. Whenever a Developer is in the planning/designing stages of a new system, staff takes the approach of looking at the lift station from a regional perspective - to analyze other potential flows (current and future) that could possibly come to the lift station. In this instance, we happen to have a problem with our existing 10" gravity sewer main on the north side of Highway 98 - the line is at or right near capacity during peak flow periods. We believe the solution to this problem is to divert some of our existing wastewater flows (from the Sheraton, Boardwalk, and Gulfarium) away from this 10" line and into the new Emerald Breeze lift station. Staff has worked with the developer and his engineer to come up with a new design of the lift station and a cost-share agreement that would upsize the lift station to accommodate the additional flow (estimated at 61,000 gallons per day). The lift station would be located in the same location as shown in the Development Order (on the Emerald Breeze EUL). We estimate the lift station to cost approximately $160,000. Here is a summary of the agreement: - The Developer would hire a contractor for $94,573 to construct the concrete wet well, junction manhole, and associated piping. - OCWS would reimburse the developer $12,716. The difference ($81,857) between these two numbers is the amount the developer had in his contract to construct the small, private lift station. - OCWS would procure and install the following items: pumps, plumbing, valving, panels, and other electrical/SCADA work. OCWS would also do the slab work and site work. By cost-sharing the work in this manner, we estimate the cost percentage that OCWS and the developer each spend will approximately equal the percentage of projected flow coming into the lift station. The lift station will be constructed to OCWS standards. The lift station and force main would be owned, maintained, and operated by OCWS. OCWS will obtain an easement from both Eglin and the developer for the lift station and force main. OCWS will also be Packet Pg. 386 constructing some gravity sewer to connect this lift station to the property to the east. In summary, we feel that spending approximately $80,000 on the lift station and $40,000 on the gravity sewer piping will increase capacity in the existing 10" gravity sewer line for the long- term future. Other land development projects will be able to connect to this 10" main, and by doing this project now, it