Okaloosa County BOCC — August 24, 2013 — reading text

hereby accepts this Grant of Easement and agrees to be bound by its terms. DATED: ________ day of ______________, 20________. GRANTEE: OKALOOSA COUNTY BOARD OF COMMISSIONERS By: ______________________________________ DON R. AMUNDS, Chairman Okaloosa County Board of County Commissioners Attest: ______________________ Standard Outgrant Easement Page 10 of 10 SAF/GCN-RPO March 2010 Packet Pg. 295 Packet Pg. 296 Packet Pg. 297 Packet Pg. 298 Packet Pg. 299 Packet Pg. 300 Packet Pg. 301 Packet Pg. 302 Packet Pg. 303 Packet Pg. 304 Packet Pg. 305 Packet Pg. 306  ROBERTS BLV D CARDINAL ST ROS ANNA ST LARK ST CHIME RA LN FORE ST HE IGHTS RD TANAGE R RD D B LV ER RN S TU WI LE LEE ST ROBERTS DR OCWS-FWB Joint Force Main . MAP PROJEC TION: Lambert C onformal Conic Proje ction State plane : F lo ida N or th (0903) NAD 1983(90), NAVD 1988. Lease Area Proposed Force Main Parcels PU BL IC RECORD: This map w as created by Okalo osa C ounty GIS and is in the public domain pur uant to Chapter 119 , F lorida Statu tes. 100' ESMT StreetCenterlines 1 inch = 350 feet DISCLAIMER: Okalo osa C ounty h reby expressly d isclaims Packet Pg. 307 any liability for errors or omissions in these map s, indexes or le gends.  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Severn Trent - Contract Renewal for Bill Printing DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: OCWS staff requests BCC approval of a 1-year contract renewal (County Contract C09-1767-WS) with Severn Trent Environmental Services Inc. For utility bill printing services. BACKGROUND: OCWS' current billing service contract with Severn Trent expires 9/30/2013. This contract has already been renewed once for a year (FY2013), and allows for one final additional year, which staff is now requesting (through FY2014). The current contract began in 2009, when the contract was last bid out; however, Severn Trent (& the previously-named company) has been doing our utility bill printing since the late 1990s. They have provided excellent service to OCWS for approximately 15 years. OCWS spends approximately $170,000 per year on this contract with Severn Trent. This is a critical element of our operations and results in about $23M of annual revenue. Although Severn Trent has provided excellent service, staff would ultimately like to go out to bid to obtain a new contract with competitive pricing that best fits our current and long-term needs. Unfortunately, it would not be possible to evaluate our current customer service/billing features, write specifications/bid documents, go through the bidding process, and transition from one company to the next - all of that - by 9/30/2013. Therefore, we would like to utilize the final renewal year of the current Severn Trent contract. This contract allows for a CPI increase each year. For FY2014, the CPI increase is 1.99%. If approved by the BCC, Severn Trent would do bill printing through 9/30/2014; however, staff would soon begin the process of evaluating our current features and writing specifications. The bidding process and possible transition process would be during FY2014. A 1-year contract renewal with Severn Trent will give staff time to proceed thoroughly and cautiously with the bidding process to secure a new contract because of the large amount of revenue derived from our utility billing, as well as lessons learned from previous experience. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval for the Chairman to execute the Contract/Lease Renewal Form for a 1-year renewal with Severn Trent for utility bill printing services. Packet Pg. 308 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 309 Packet Pg. 310 Packet Pg. 311 Packet Pg. 312 Packet Pg. 313 Packet Pg. 314 Packet Pg. 315 Packet Pg. 316 Packet Pg. 317 Packet Pg. 318  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: SunGard Public Sector - Contract for Software Maintenance DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: OCWS staff requests BCC approval of a contract with SunGard Public Sector Inc. for software maintenance. BACKGROUND: OCWS has had a software maintenance contract with SunGard for approximately 25 years. SunGard software is the interface between the IBM i-Series and the employees of OCWS. SunGard is the software utilized for the customer information system, processing customer payments (multiple ways), work orders, project costing, facility management, accounts receivable, contract management, and inventory. It is essentially the lifeblood that runs our computers and enables staff to track everything. The software was purchased years ago, but must be maintained annually for items such as updates, enhancements, custom modifications, general maintenance and troubleshooting. The following is a more detailed description of the services that our SunGard software provides: - Click2Gov, which is a web based application that provides customers with online views of their utility accounts and several convenient payment options (eCheck, debit, and credit cards). - Customer Information System (Utility Billing), which allows county employees to automate tasks such as customer and location maintenance, billing, delinquency, penalty, refund, and meter reading processes. - Customer Information System Voice Response, which works with the Customer Information System software and allows effective and efficient response to customer requests for account information. - Work Orders/Facility Management tracks complaints and requests, creates department work orders, and manages facilities. - Accounts Receivable software application automates the processing of customer transactions, payment collection, and account adjustments, while maintaining all billing and account information online. - Contract Management tracks contracts with an easily accessible comprehensive repository. - Document Management Services (DMS) allows employees to create, edit, prepare, generate, print, e-mail, and save Microsoft Word documents. - Cash Receipts allows accurate control over all payment and deposit transactions. - Purchasing/Inventory allows accurate control over purchasing and inventory for the OCWS. The proposed software maintenance contract with SunGard is attached for your review, along with the County Contract Review coordination sheet. The cost is $61,519.40 for FY2014. After the first year, the contract shall automatically be renewed each year and may be terminated at any time with 30 days notice, as further discussed in Sections 4 and 5 of the agreement, Packet Pg. 319 respectively. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval for the Chairman to execute the contract with SunGard Public Sector Inc. for software maintenance. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 320 Packet Pg. 321 Packet Pg. 322 Packet Pg. 323 Packet Pg. 324 Packet Pg. 325 Packet Pg. 326 Packet Pg. 327 Packet Pg. 328 Packet Pg. 329 Packet Pg. 330  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Request a Public Hearing for the implementation of the Second Local Option Gas Tax DEPARTMENT: Public Works BCC DISTRICT: All Statement of Issue: As part of the annual budget process consideration is