Okaloosa County BOCC — August 24, 2013 — reading text

for hangar space from Blue Horizon Aviation, Inc. and J & R Skyways, Inc. to Mr. Harvey Williams for Block 2 Lot 3 at the Bob Sikes Airport is being presented to the Board of County Commissioners for approval. BACKGROUND: Blue Horizon Aviation and J & R Skyways previously entered into a ground lease for hangar space Block 2 Lot 3 at the Bob Sikes Airport and now assigns their responsibilities to Mr. Harvey Williams. Mr. Williams plans an extensive renovation to the existing hangar. Mr. Williams plans to enclose the current hangar, install a hydraulic door and other upgrades with the total price of the renovation being $117,462.00. Renovation plans are attached. Blue Horizon and J & R Skyways only had nine years remaining until termination of the lease. Nine years is not enough time for Mr. Williams for amortization of his investment for his renovation. The lease was renegotiated to add an additional twenty years. The twenty year extension will be contingent upon Mr. Williams completing the renovation by December 31, 2015. Blue Horizon Aviation and J & R Skyways is in compliance with all terms and conditions of their lease. The Assignment of Lease transfer fee has been received. The contract and lease internal coordination sheet is attached along with Mr. Williams' certificates of insurance. OPTIONS: Approve, Reject or Table. RECOMMENDATIONS: It is Staff's recommendation that the Board approve this Assignment of Lease as described above. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 218 Packet Pg. 219 Packet Pg. 220 Packet Pg. 221 Packet Pg. 222 Packet Pg. 223 Packet Pg. 224 Packet Pg. 225 Packet Pg. 226 Packet Pg. 227 Packet Pg. 228 Packet Pg. 229 Packet Pg. 230 Packet Pg. 231 Packet Pg. 232 Packet Pg. 233 Packet Pg. 234 Packet Pg. 235 Packet Pg. 236 Packet Pg. 237 Packet Pg. 238 Packet Pg. 239  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Payment Authorization to Sixel Consulting Group, Inc. DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to authorize payment to Sixel Consulting Group, Inc. for services provided. BACKGROUND: In December 2012, the Airports Department tasked the Sixel Consulting Group, Inc. to coordinate a headquarters meeting with United Airlines in Chicago with the goal of achieving daily non-stop air service to Chicago’s O’Hare Airport. Airport staff approved their proposal and the meeting with United Airlines occurred in January 2013. Subsequently, the consultant submitted Invoice # 021301 for payment in the amount of $7,705.04. The charges were for a United Airline headquarters meeting in Chicago with staff that included market analysis, preparation of presentation, consultant travel, in-house printing costs and administration fees. The Airport had retained the services of the Sixel Consulting Group in the past and has been beneficial in helping Northwest Florida Regional Airport gain new air service. The Sixel consultant assigned to our account is not only a former employee with United Airlines, but has many contacts within the company and significant experience working with United Airlines as a consultant through Sixel. In addition, Sixel Consulting Group has many proven records of success in achieving Chicago airline services with other airports. In our attempt to process the invoice for payment and after obtaining an approved Purchase Order through the Purchasing Department, we were informed by Finance that they will not be able to process the purchase order for payment due to not having a properly executed agreement in place and on file with Contracts & Grants. Thus, the only recourse is to seek Board approval. To prevent this in the future, we are preparing a RFQ to contractually retain the services of an air service development consultant. OPTIONS: Approve, Reject, or Table RECOMMENDATIONS: It is Staff's recommendation that the Board approve payment to Sixel Consulting Group Invoice #021301 in the amount of $7,705.04. Packet Pg. 240 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 241 Packet Pg. 242 Packet Pg. 243 Packet Pg. 244 Packet Pg. 245 Packet Pg. 246  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Second Amendment to Delta Air Lines' Lease DEPARTMENT: Airport BCC DISTRICT: ALL STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve a Second Amendment to the Delta Air Lines' lease deleting 1,725 square feet of leased maintenance space. BACKGROUND: Atlantic Southeast Airlines (ASA) formerly owned by Delta operates as an affiliate by providing flights on behalf of Delta at Northwest Florida Regional Airport (VPS). ASA has leased space for an aircraft maintenance facility at VPS for many years. The original ASA lease expired, but Delta agreed to continue paying for it under its own lease. ASA has determined that it no longer needs this maintenance station, so Delta has requested that it be allowed to relinquish the leased space. Airport staff has no objection to this since the space can be converted to provide much needed storage space in the Terminal Area. OPTIONS: Approve, Table or Disapprove. RECOMMENDATIONS: Recommend approval to delete 1,725 square feet of leased space from the Delta Air Lines lease by this Second Amendment. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 247 Packet Pg. 248 Packet Pg. 249 Packet Pg. 250 Packet Pg. 251 Packet Pg. 252 Packet Pg. 253 Packet Pg. 254 Packet Pg. 255 Packet Pg. 256  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: Major J.D. Peacock, Sheriff's Office SUBJECT: Request Approval of LETF Disbursement The Sheriff is requesting the Board approve Law Enforcement Trust Fund disbursements in the following amounts: 1. $500 for Choctaw High School Touchdown Club Crime Prevention Marketing; 2. $400 for the Choctaw High School Band Boosters Crime Prevention Marketing. The requesting letters are attached for Board review and consideration. If approved, the LETF will have expended $34,390 of $35,000 as approved by the board. Packet Pg. 257 Packet Pg. 258 Packet Pg. 259 Packet Pg. 260  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Award of Contract for Electric Motor Repair DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Bids were opened on August 8, 2013. Bids were received from three (3) companies (see attached tabulation). Electric Motor Repair Service (Fort Walton Beach, FL) is the low bidder meeting specifications and as per the rates submitted. If each motor in the water & sewer systems were repaired at the bid pricing, the cost would be $86,502.00 to rewind all units, or $102,223.00 to recondition and rewind all units. OPTIONS: Approve or Reject RECOMMENDATIONS: Staff recommends approval to award to Electric Motor Repair Service. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 261 Packet Pg. 262 Packet Pg. 263 Packet Pg. 264  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: CHELCO Lease - Final Invoice & New Contract DEPARTMENT: Water and Sewer BCC DISTRICT: 5 STATEMENT OF ISSUE: OCWS staff requests BCC approval of a final invoice, in the amount of $300, to Choctawhatchee Electric Coop, Inc. (CHELCO) on lease L93-0065-WS. OCWS staff also requests BCC approval of a new contract/lease with CHELCO for a payment drop box to be located at their Bluewater Bay office location (1401 Cat Mar Rd., Niceville, FL 32578). BACKGROUND: Okaloosa County entered into a lease with CHELCO in 1993. This lease was for office space in the Bluewater Bay CHELCO office building, where OCWS has provided customers the face to face opportunity to make a payment and establish or terminate service. From 1993 through the present, the lease has remained at $300 per month. When contacted about executing another annual renewal to the lease, CHELCO senior management communicated to the County that they were no longer agreeable to rent office space inside their building. On July 2, 2013, the BCC approved a 3-month lease extension (through 8/31/2013), which provides a temporary extension to give OCWS staff time to prepare for the transition from a physical presence to a drop box/payment option, available in the parking lot of CHELCO's office. The final invoice for this lease and 3-month extension is now ready for payment. The $300 invoice for the month of August is attached along with other pertinent paperwork. A new agreement between CHELCO and OCWS addressing permission to maintain a drop box in the parking lot of the CHELCO Bluewater Bay office is now ready for BCC review and approval. The lease agreement is at no cost to OCWS. The lease would begin on 9/1/2013 and have a 2-year term with automatic renewals. This new lease agreement is attached, along with the County Contract Review coordination sheet. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval of payment of a final invoice, in the amount of $300, to CHELCO on lease L93-0065-WS. Staff also recommends BCC approval of a new lease agreement with CHELCO for a payment drop box to be located at their Bluewater Bay office location. RECOMMENDED BY: Packet Pg. 265 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 266 Packet Pg. 267 Packet Pg. 268 Packet Pg. 269 Packet Pg. 270 Packet Pg. 271 Packet Pg. 272 Packet Pg. 273 Packet Pg. 274  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Ft. Walton Beach 36" Force Main - Eglin Easement on Roberts Blvd. DEPARTMENT: Water and Sewer BCC DISTRICT: 3 STATEMENT OF ISSUE: Staff requests the Board of County Commissioners execute a 100- foot wide utility easement between Okaloosa County Water & Sewer and Eglin Air Force Base along Roberts Blvd. BACKGROUND: Okaloosa County and the City of Ft. Walton Beach entered into a Wastewater Service Agreement in August 2009.