Okaloosa County BOCC — August 24, 2013 — reading text

concrete sidewalks, parking lot lighting, drainage and utility improvements. This agenda item authorizes the award of the construction contract to Birkshire Johnstone, LLC for $580,269.93 in accordance with the contract documents. Schedule B comprises the site development work to support the Emerald Coast Aviation Terminal. Pursuant to the approved Project Execution Plan, Emerald Coast Aviation is solely responsible for the costs associated with Schedule B. Funding will be provided as follows: FDOT 80% local match 20%. OPTIONS: Approve, Reject or Table RECOMMENDATIONS: Approve award of construction contract and authorize Chairman's signature on the subsequent contract with Birkshire Johnstone, LLC for $580,269.93. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 93 Packet Pg. 94 Packet Pg. 95 Packet Pg. 96 Packet Pg. 97 Packet Pg. 98  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Northwest Florida Regional Airport—RON Apron High Mast Lighting- Final Payment DEPARTMENT: Airport BCC DISTRICT: STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve the following items related to the RON Apron High Mast Lighting project at the Northwest Florida Regional Airport: (1) Change Order No. 2-FINAL deleting $10,361.47 from the contract amount; (2) Release of all retainage in amount of $35,684.94; and (3) Final payment to Bill Smith Electric, Inc. in the amount of $47,314.08 (includes retainage). BACKGROUND: The construction contract for the RON Apron High Mast Lighting project was issued on October 3, 2012 to Bill Smith Electric, Inc. Change Order No. 1 was issued on March 11, 2013 which added 41 calendar days to the construction contract due to an insufficient procurement schedule provided by the equipment manufacturer during the design phase. The Final Completion Inspection was completed on June 10, 2013. All punch-list items have been addressed to the satisfaction of the Engineer and the County. Change Order No. 2 reduces the Gulf Power amount based on actual invoices provided by Gulf Power and adds a pay item for the incremental cost to revise the 2/O cable reel to a 4/0 cable reel. The cable reel size was incorrectly identified by the equipment manufacturer, Hobart, Inc., during the design phase (in their email dated March 20, 2012). Upon approval of Change Order No. 2, the final contract amount will be $368,478.53. OPTIONS: Approve, Reject or Table RECOMMENDATIONS: Approve Change Order No. 2 with Bill Smith Electric, Inc. to reduce the total contract amount by $10,361.47; approve release of retainage in amount of $35,684.94; and approve final payment in amount of $47,314.08 (includes retainage). RECOMMENDED BY: Packet Pg. 99 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 100 Packet Pg. 101 Packet Pg. 102 Packet Pg. 103 Packet Pg. 104 Packet Pg. 105 Packet Pg. 106 Packet Pg. 107 Packet Pg. 108 Packet Pg. 109 Packet Pg. 110 Packet Pg. 111 Packet Pg. 112 Packet Pg. 113 Packet Pg. 114 Packet Pg. 115 Packet Pg. 116 Packet Pg. 117 Packet Pg. 118 Packet Pg. 119 Packet Pg. 120 Packet Pg. 121 Packet Pg. 122 Packet Pg. 123 Packet Pg. 124 Packet Pg. 125 Packet Pg. 126 Packet Pg. 127 Packet Pg. 128 Packet Pg. 129 Packet Pg. 130 Packet Pg. 131 Packet Pg. 132 Packet Pg. 133 Packet Pg. 134 Packet Pg. 135 Packet Pg. 136 Packet Pg. 137 Packet Pg. 138 Packet Pg. 139 Packet Pg. 140 Packet Pg. 141 Packet Pg. 142 Packet Pg. 143 Packet Pg. 144 Packet Pg. 145 Packet Pg. 146 Packet Pg. 147  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Task Order No. 23 for West Hangar Area Public Parking Project at Bob Sikes Airport - CPS DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The BCC is requested to approve Task Order No. 23 with AVCON for professional Construction Phase Services for the West Hangar Area Public Parking project at Bob Sikes Airport in the amount of $139,070.00. BACKGROUND: Bids were received for the West Hangar Area Public Parking Project on April 30, 2013. This project generally consists of a 65-space asphalt parking lot, concrete sidewalks, parking lot lighting, drainage and utility improvements. This Task Order authorizes AVCON to perform construction administration services and inspection services to determine in general if such work is proceeding in accordance with the contract documents. OPTIONS: Approve, Reject or Table RECOMMENDATIONS: Approve Task Order No. 23 with AVCON, INC. in the amount of $139,070.00. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 148 Packet Pg. 149 Packet Pg. 150 Packet Pg. 151 Packet Pg. 152 Packet Pg. 153 Packet Pg. 154 Packet Pg. 155 Packet Pg. 156  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: C.J. Pipkins, Escambia County Housing Finance Authority SUBJECT: Request to Schedule Public Hearing - Escambia County Housing A letter is attached concerning a request to schedule a public hearing on September 17, 2013 for public comment and consideration concerning adoption of a Resolution and Interlocal Agreement for participation in the Escambia County Housing Finance Single Family Mortgage Revenue Bonds (Multi Family Program). Complete documents will be presented for review at the time of the public hearing, if scheduling is approved. Packet Pg. 157 Packet Pg. 158  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: Cindy Pederson, Administrative Director, Public Defender SUBJECT: Public Defenders Office - Request for Reserve Funding A request submitted by the Public Defender's Office for reserve funding in the amount of $5,000 is attached for review. Packet Pg. 159 Packet Pg. 160  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: James B. Poirrier, VP, Emerald Coast Firefighters Council SUBJECT: Public Event Permit - Intersection Charitable Collection Documents are attached related to a request for a Public Event Permit for an intersection charitable collection - "Fill the Boot" fundraiser in support of the Muscular Dystrophy Association, to be held August 24, with a rain date of September 7, 2013 at the intersection of Santa Rosa Blvd & Highway 98, sponsored by the Emerald Coast Professional Firefighters Council. Packet Pg. 161 Packet Pg. 162 Packet Pg. 163  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Special Event Permit - Niceville Assembly Beach Party DEPARTMENT: Public Works BCC DISTRICT: 2 STATEMENT OF ISSUE: Niceville Assembly Church is requesting the use of Ross Marler Park for a beach party. BACKGROUND: County Ordinance #13-07 (regulation of county recreational areas, including parks and beaches) addresses Special Events at county parks, beaches or recreational areas within Okaloosa County. A request has been received from Niceville Assembly Church for use of Ross Marler Park for a church beach party. The event will be held on Saturday, September 14, 2013 from 2:00 p.m. to 7:00 p.m. Approximately 150 people are expected to attend this event. OPTIONS: Approve / Disapprove RECOMMENDATIONS: Request Board approval for a Special Event Permit to utilize Ross Marler Park for a church beach party as submitted by Niceville Assembly Church. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 164 Packet Pg. 165  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Request Public Hearing for Parkview Road Townhomes MSBU DEPARTMENT: Public Works BCC DISTRICT: 4 STATEMENT OF ISSUE: Request to schedule a public hearing on September 17, 2013 to gather input regarding creation of the Parkview Townhomes Municipal Services Benefit Unit (MSBU). BACKGROUND AND ANALYSIS: The property owners of Parkview Road Townhomes desire to create a MSBU which will provide street lighting for their townhomes. There are 10 townhomes within the boundary of the proposed MSBU. Letters representing approval have been received from 8 of the 10 property owners which represent a 80% approval to create the MSBU. (51% approval is required by policy.) Only one property owner has expressed a vote against creation of the MSBU. Exhibit A - Letters signed by property owners. OPTIONS: Approve/Disapprove the public hearing. RECOMMENDATION: Approve public hearing to receive comments regarding creation of the Parkview Road Townhomes MSBU. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 166 Packet Pg. 167 Packet Pg. 168 Packet Pg. 169 Packet Pg. 170 Packet Pg. 171 Packet Pg. 172 Packet Pg. 173 Packet Pg. 174 Packet Pg. 175  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 20, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Award of Bid for Manhole Rehabilitation (RFB# WS 2913) DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Bids were opened on June 27, 2013. Bids were received from three (3) firms (see attached tabulation). Gulf Coast Underground (Mobile, Alabama) is the low bidder meeting specifications in the amount of $46,195.00. It is anticipated that additional manholes will be added to this contract, as necessary. BACKGROUND: The Annual Maintenance Contract for Manhole Rehabilitation project will initially consist of rehabilitation by structural repair and epoxy system relining of 13 sanitary sewer manholes in the Ocean City/Wright, Shalimar and Bluewater areas. The manholes are in varying states of deterioration and are in need of rehab to stop groundwater infiltration and further deterioration of the structures. Most of the manholes were found to be leaking groundwater into the