Fort Walton Beach Council agenda — 01-25-05 - regular — reading text

in the amount of $31, 500, if needed. 535- 6300 Water Quality Initiative Expenditures the City action, Staff forwarded all documentation to Prior staffing this issue for Council to review and comment. Ms. Craig reviewed the project agreement Attorney, Ms. Toni Craig, for legal A copy of Ms. Craig' s as to form and legal sufficiency. as requested and approved the agreement to this report for Council review. approval confirmation is attached Recommendation: to accept and execute all grant project agreements Staff requests authorization for the City Manager with the Florida Department of Environmental Protection for a Clean Vesse! Act Grant in the match of $2, 867. 67, to install a sewage pumpout facility at amount of $11, 470. 67, with a City share for this request. the Landing. If approved sufficient fundihg is available 1?~ 5 Date I/ I ZO/o5 Date Reviewed and Concur: II zo/ O j a ce anahan, CIty Manager Date .. Attachments: 1. FDEP correspondence dated December 10, 2004 2. FDEP Project Agreement 18, 2005 3. City Attorney confirmation email dated January 2  Department of Environmental Protection Colleen Castille Marjory Stoneman Douglas Building 3900 Commonwealth Boulevard Secreta ry Jeb Bush Governor Tallahassee, Florida 32399- 3000 December 10, 2004 Sam Wilson City of Fort Walton Beach 105 Miracle Strip Parkway Fort Walton Beach, FL 32549 Dear Mr. Wilson: After Enclosed are three original Project Agreements for signature under Florida' s Clean Vessel Grant Program. the and conditions of the Project Agreement and Attacbments, please sign and you review and understand terms It is imoortant to n and return all three of these reements a!! immediatelv to fill out all three Agreements. si!! secure for vouroroiect. After completing and signing, please return the Agreements to: fundin!! Florida Department of Environmental Protection Bureau of Administrative Support, Mail Station 665 3900 Commonwealth Boulevard Tallahassee, Florida 32399- 3000 Attention: Florida Clean Vessel Program, Mr. Jan R. DeLaney will be processed After all three original Project Agreements have been received by this office, the Agreements this office will not be for execution. Again,work or purchases prior to the Agreement being executed by Before the be!!innin! of any work.all local oermits and DEP oermits. as may be aoolicable~ reimbursed. must be obtained as well as three written Quotes with natures for !!oods and services over $2. 500. si!! be submitted to ned written Quotes accomoanied with statement as to selection and iustification must Si!! this office for Deoartment' s orior review and aooroval. There can be no reimbursement from grant funds without this documentation and prior approval. reement the reauirement on e 5 that states the reauired limits for oa!! Additionallv. olease note in the A!! that Certificate( s) of Liability Insurance for !!eneralliabilitv. automotive and Workers' Comoensation the ned reements or be faxed to this office at ( 850) 245- 2859. A sample must either accomoanv si!! A!! of the certificate of insurance has been enclosed for your convenience. Please note the highlighted portions obtain these certificate( s) of insurance to be certificate, and contact your insurance company/ companies to has been submitted to this office. Should you be exempt from Workers' Compensation, an Exemption Form for and The signature. will not be executed until proper certificate{ s) of Agreements enclosed completion insurance have been submitted to this office. A grant award package containing instructions, one fully signed Project Agreement with Attacbment{ s), reporting forms and request for payment forms will then be sent to you. According to the Grant Agreement, the proj ect is scheduled for a completion date of October 3, 2005. Should you have any questions or concerns, this office will be happy to work with you in realizing a successful thank you for your part in helping keep project. You may reach me at ( 850) 245- 2929 extension 4847. Again, Florida' s waters clean. cerelY, . \ q; j., Q( ~ an R. DeLaney Program Manager 6 Clean Vessel Act Grant Program Enclosures Protect, Conserve, and Manage Florida' s Environment and Natural Resources"  FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION CLEAN VESSEL ACT GRANT PROGRAM DEP Agreement No: LE577 For CVA 04-427 PROJECT AGREEMENT THIS. AGREEMENT is entered into between the STATE OF FLORIDA DEPARTIv.ffiNT OF ENVIRONMENTAL PROTECTION, whose address is 3900 Commonwealth Boulevard, Tallahassee, Florida 32399- 3000 hereinafter referred to as the " Department" or " DEP") and CTIY OF FORT WALTON BEACH, whose address is 141 Brooks Street, Southeast Fort Walton Beach, Florida 32549 (hereinafter referred to as " Grantee" or " Recipient"), a local CFDA 15. 616). government, to conduct a project approved under the Clean Vessel Act Grant Program ( WHEREAS, the Department is the recipient of federal financial. assistance from the U.S. Fish and Wildlife Service; and, WHEREAS, the result of this Agreement the Grantee has been determined to be a subrecipient of federal as financial assistance from the U.S. Fish and Wildlife Service. NOW, THEREFORE, in consideration of the premises and the mutual. benefits to be derived here from, the Department and the Grantee do hereby agree as follows: 1. The Agreement shall be performed in accordance with Public Law 102- 587, the Clean Vessel Act of 1992, and the Federal Clean Vessel Act Grant Program Guidelines ( 50 CFR Parts .gO and 85) which are hereby incorporated by reference as if fully set forth herein. 2. The Grantee agrees to conduct the project knowri as Florida Clean Vessel Act Program, in accordance with the terms and conditions set forth in this Agreement, the Scope of Work as provided in Attachment A, and all exhibits and attachments referenced herein and made a part hereof. 3. The Grantee agrees to complete the project on or before October 3, 2005. This Agreement shall become effective in effect for a period of five ( 5) years from the date of project upon execution by both parties and shall remain The Grantee must make project facilities available to the boating. public for a minimum of five ( 5) completion. after the completion date of the project established above. In the event of change in ownership, the Grantee years is required to the notify Department of such change within ten days, and the Grantee is required to notify the new the owner of this grant agreement, the obligation to continue maintenance and operations as well as reporting for Should remaining life of this agreement. Any change in ownership will require an amendment to this Agreement. the new owner refuse to assume the obligations as set forth in this Agreement, the Grantee shall reimburse the Department for the value of the equipment as specified in 43 CFR,Part 12. 72. This Agreement may be amended to provide for additional services if additional funding is made available by the U. S. Fish and Wildlife Service and/or the Legislature. . 4.