Fort Walton Beach Council agenda — 01-25-05 - regular — reading text

a wide variety of unusual resource. Immediate access for a unit capable of mitigating unit conditions has proven immeasurable in our recent Hunicane Ivan experience. The and responded several incidents was temporarily housed by FWBFD during the event on roof to unusual odors. The availability of the SOU during the ranging from collapses of our Search and Rescue also worked well with its ability to traverse high water phase areas. The operation of the SOU unit out of Station 6 would be the same as if it was running out time of Station 2. During the day, when 90% of all responses take place, the on duty part all incidents unless it is a personnel from OCFRO would staff the SOU and respond to major event. A event would cause Station 6' s personnel to also respond on the major of SOU with an immediate back fill from E- 7 to cover the downtown area until a recall 6' s would personnel could take place. In the evening and on weekends Station crew incident and, again, E- 7 would move to the downtown area respond to a Special Ops once if needed. There be an increase in overtime for fire fighters seen in the budget for may this program. However, it is all recoverable either through the carrier or the State. I have assumed the role of the Special Ops Chief since the retirement of Doug Draxler from Okaloosa Island Fire Department last June; and as a result have changed the policy on Out- of-County incidents. The SOU will only respond to an Out- of County incident if the requestor goes through the State Warning Point System in Tallahassee and receives a Mission Number". In so doing, this ensures reimbursement from the State for any for recalling our personnel to staff Station 6 responses and that would include funding while the SOU is out of service; resulting in a win/win for all concerned. The City has reviewed all requirements for insurance coverage and found them to be satisfactory . C:\Documents and Setings\cjones\ Loca1 Settings\ Temporary Internet Files\ OLK3\ Spec Ops Staff Reprt.doc RECOMMENDATION: the Special Operations Unit to be Respectfully request that City Council authorize Blvd. permanently located at Station 6 on Hollywood Reviewed and ConCUITed: V Hold for discussion: Denied:_ Date Joyce Shanahan, City Manager 1( 1 r/ o~~ ts~ Staff C:\Documents and Settings\ cjones\Loca1 Settings\ Temporary Internet Files\OLK3\ Spec Ops Reprt.doc  CITY COUNCIL MEETING January 25, 2005 Consent Agenda Award Bid # 05- 109 Residential Rehabs to R. H. Rhoades Remodeling of Crestview, FL Council Action 1st 2nd Vote: CA- 3 Agenda Item Number:  CITY OF FORT WALTON BEACH, FLORIDA MEMORANDUM DATE: January 14, 2005 TO: Joyce Shanahan, City Manager l' JfJ' THROUGH: Missy McKim, CDS Directo~ FROM: Mary Cox, CDSG Specialist SUBJECT: #5- 109 Residential Rehabilitation Program - Award Contract for RFP 0 BACKGROUND: in City Council approved the FY 2004-05 budget for Residential Rehabilitation Program June 2004. The program is available to low and very low income residents within the Cityof Fort Walton Beach with a maximum grant amount limited to $ 25,000. The grant is secured by placing a lien upon the property. The scope of work and renovation specifications were provided by A + Home Services in accordance with their contrad with the City. RECOMMENDATION: Pursuant to Chapter 2, Section 2- 266, Purchasing Policies and Procedures, Ft. Walton Beach Code of Ordinances, staff requests authorization to award RFP# 05- 1 09 for residential rehabilitation to the lowest responsive, responsible bidder, R. S. Rhoades Remodeling in the total amount of $54,750 as follows: a. 219 Bumett Avenue 18, 390 b. 211 Bay Street 24, 180 c. 21 Birch Street 12, 180 Concur: I / / djDatJ f) .,.-- yce hanahan- ity Manager  FINANCIAL DATA 1. DEPARTMENT: Community Development Services 2. DIVISION: Community Development Block Grant ( CDBG) 3. FUNDS: ( CDBG) 4. ACCOUNT #: 107- 1930- 554- 5207 5. ACCT. DESCRIPTION: CDBG Residential Rehabilitation 6. FY BUDGET: 2004- 2005 7. AMOUNT BUDGETED: $ 103, 660. 00 8. GRANT FUNDS: YES X NO_ AMOUNT~~. 750 9. FUND TRANSFER: YES_ NO X AMOUNT 10. FROM ACCT: N/ A 11. TO ACCT: N/A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/A 13. PRICE ANALYSIS: ATIACHED X ADD' LMATFDR_ NONE ITEM DATA BID 14. DESCRIPTION: Rehabilitation of the residence._ - as listed 15. SUPPLEMENTAL MATERIALS: ATIACHED X ADD' L MAT FDR_ 16. # BID INVITATIONS SENT: 19 17. # BIDS RECEIVED: 2 18. # RESPONSIVE BIDS: 2 19. RECOMMENDED VENDOR: R. S. Rhoades Remodeling 20. BID AWARD AMOUNT: Not to exceed $ 54, 750 21. COMMENTS: N/A 22. ESTIMATED QUANTITY TO BE PURCHASED: N/A 23. ESTIMATED PURCHASE AMOUNT: N/A 24. BID TABULATION ATTACHED: YES-2L NO_ 25. TERM OF CONTRACT: 60 Days 26. BID PRICE VALID FOR TERM OF CONTRACT: YES-2L NO 27 . WARRANTY PERIOD: One year-labor-; mfg. standard- materials 28. DELIVERY TIME: 60 days 29. STATE CONTRACT: YES NO-X- 30. CONTRACT #: N/A 31. CO- OP PURCHASE: YES NO X i . 32. AGENCY: N/A 33. EXPECTED LIFE OF ITEM: N/ A 34. ITEM DEMO' D: YES NO X 35. REFERENCES CHECKED: YES X NO_ 36. CONTRACT: ATTACHED_ ADD' LMAT FDR_ N/A X YES NO X 37. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: 38. CURRENT VENDOR: N/A 39. CURRENT PRICE: None  City of Fort Walton Beach MEMORANDUM DATE: January 11. 2005 TO: Missy McKim CDS Director FROM: Michael C. Tatum Purchasing Director @ SUBJECT: Rehabilitate Three ( 3): Residences Bid # 05- 109 The referenced bid tabulation is forwarded for your review. Please take the necessary action to prepare the Memorandum for Approval by the City Manager and Council. The bid file is available for review at t~e Purchasing Department. The folloWing information is furnished for those items applicab1e to Purchasing on the Request To Award Bid Memorandum: . ITEM NO.lDESCRIPTON RESPONSE 16. Number of Bids Solicited 19 17. Number of Bids Received 2 18. . Number of Responsive Bids 2 24. Tabulation Attached Yes 30. State Contract No MCT/ mhj  ID 0 0 N as 0 t- al I C aI 1i o b) it o o o b S .. CD -- : o o o CI.) I-I- It Ii ci ci ci mentUtO o ~ CD CD CD C) tUtU- o I""" I""" C~~~~~~ C)~ z II)e t- N CO N I""" o Cl) GlCb tit- o: Q: c) i= 3 J m u: E i! CUCQ u ii o o ci q- o N cD q- o