Fort Walton Beach Council agenda — 01-25-05 - regular — reading text

00> CoQJ * Z ::: 8.fh :c W w 00 5.. JC~ J E t: 5  ATTACHMENTD SPECIAL AUDIT REQUIREMENTS The administration of resources awarded by the Department of Environmental Protection (which may be refe" ed to as the " Department", " DEP", " FDEP" or " Grantor", or other name in the contract/agreement) to the recipient which may be ed to as the " Contractor", Grantee" or other name in the contract/agreement) may be subject refe" to audits and/or monitoring by the Department of Environmental Protection, as described in this attachment. MONITORING In addition to reviews of audits conducted in accordance with OMB Circular A- 133 and Section 215. 97, F. S., as revised ( see " AUDITS" below), monitoring procedures may include, but not be limited to, on- site visits by Department staff, limited scope audits as defined by OMB Circular A- 133, as revised, and/or other procedures. By entering into this Agreement, the recipient agrees to comply and cooperate with any monitoring the procedures/ processes deemed appropriate by the Department of Environmental Protection. In the event Department of Environmental Protection determines that a limited scope audit of the recipient appropriate, the is recipient agrees to comply with any additional instructions provided by the Department to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer or Auditor General. AUDITS PART I: FEDERALLY FUNDED This part is applicable if the recipient is a State or local government or a non- profit organization as defined in OMB Circular A- 133, as revised. L In the event that the recipient expends $ 500, 000 or more in Federal awardS in its fiscal year, the recipient must have a single or program- specific audit conducted in accordance with the provisions of OMB Circular A- 133, as revised. EXlITBIT 1 to this Agreement indicates Federal funds awarded through the Department of Environmental Protection by this Agreement. In determining the Federal awards expended in its fiscal year, the recipient shall consider all sources of Federal awards, including Federal resources received from the Department of Environmental Protection. The determination of amounts of Federal awards expended should be in accordance with the guidelines established by OMB Circular A- 133, as revised. An audit of the recipient conducted by the Auditor General in accordance with the provisions ofOMB Circular A- 133, as revised, will meet the requirements of this part. 2. In connection with the audit requirements addressed in Part I, paragraph 1., the recipient shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A-133, as revised. 3. If the recipient expends less than $ 500, 000 in Federal awards in its fiscal year, an audit conducted in accordance with the provisions of OMB Circular A-I33, as revised, is not required. In the event that the recipient expends less than $ 500,000 in Federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions ofOMB Circular A- 133, as revised, the cost of the audit must be paid from non-Federal resources ( Le., the cost of such an audit must be paid from recipient resources obtained from other than Federal entities). 4. The recipient may access information regarding the Catalog of Federal Domestic Assistance ( CFDA) via the internet at bttn:// 12. 46.245. 173/ cfda/ cfda.htmL DEP 55-215 ( 09/ 04) DEP Agreement No. LES77, Attachment D, Page 1 of S PART ll: STATE FUNDED This part is applicable if the recipient is a nonstate entity as defined by Section 215. 97( 2)(1), Florida Statutes. 1. In the event that the recipient expends a total amount of State financial assistance equal to or in excess of 300,000 in any fiscal year of such recipient ($ 500,000 for fiscal years ending on or after September 30, 2004), the recipient must have a State single or project-specific audit for such fiscal year in accordance with Section 215. 97, Florida Statutes; applicable rules of the Executive Office of the Governor and the Chief Financial Officer; and Chapters 10. 550 ( local governmental entities) or 10. 650 ( nonprofit and for- profit organizations), Rules of the Auditor General. EXHIBIT 1 to this Agreement indicates State financial assistance awarded through the Department of Environmental Protection by this Agreement. In determining the State financial assistance expended in its fiscal year, the recipient shall consider all sources of State financial assistance, including State financial assistance received from the Department of Environmental Protection, other state agencies, and other nonstate entities. State financial assistance does not include Federal direct or pass- through awards and resources received by a nonstate entity for Federal program matching requirements. 2. In connection with the audit requirements addressed in Part II, paragraph 1, the recipient shall ensure that the audit complies with the requirements of Section 215. 97( 7), Florida Statutes. This includes submission of a financial reporting package as defined by Section 215. 97( 2)(d), Florida Statutes, and Chapters 10. 550 local governmental entities) or 10. 650 ( nonprofit and for-profit organizations), Rilles of the Auditor General. . 3. If the recipient expends less than $ 300,000 in State fmancial assistance in its fiscal year ($ 500, 000 for fiscal years ending on or after September 30, 2004), an audit conducted in accordance with the provisions of Section 215. 97, Florida Statutes, is not required. In the event that the recipient expends less than $300, 000 in State fmancial assistance in its fiscal year ($ 500, 000 for fiscal years ending on or after September 30, 2004), and elects to have an audit conducted in accordance with the provisions of Section 215. 97, Florida Statutes, the cost of the audit must be paid from the non- State entity' s resources ( i. e., the cost of such an audit must be paid from the recipient' s resources obtained from other than State entities). 4. For information regarding the Florida Catalog of State Financial Assistance ( CSF A), a recipient should access the Florida Single Audit Act website located at htto:// state. fl.us/ fsaa/cataloe: or the Governor' s Office of Policy and Budget website located at http:// www. mvflorida. comlmvflorida/government/ c ontacts/ opbOffice. html for assistance. In addition to the above websites, the following websites may be accessed for information: Legislature' s Website http:// w w.lee:. state. fl.us/. Governor' s Website http:// www.mvflorida.coml. Department of Financial Services" Web site http:// www. dbf.state. fl.us/ and the Auditor General' s Website httD:/ /www. state. fl.us/ aude:en. PART Ill: OTHER AUDIT REQUIREMENTS NOTE: This part would be used to specify any additional audit requirements imposed by the State awarding entity that are solely a matter of that State awarding entity' s policy (i.e., the audit is not required by Federal or State laws and is not in conflict with other Federal or State audit requirements). Pursuant to Section 215.97( 7)( m), Florida Statutes, State agencies may conduct or arrange for audits of State financial assistance that are in addition to audits conducted in accordance with Section 215.97, Florida Statutes. In such an event, the State awarding agency must arrange for funding the full cost of such additional audits.) PART IV: REPORT SUBMISSION 1. Copies of reporting packages for audits conducted in accordance with OMB Circular A- 133, as revised, and required by PART I of this Attachment shall be submitted, when required by Section .320 ( d), OMB Circular A -133, as revised, by or on behalf of the recipient directly to each of the following: DEP 55- 215 ( 09/ 04) DEP Agreement No. LE577, Attachment D, Page 2 of 5  A. The Department of Environmental Protection at the following address: Audit Director Florida Department of Environmental Protection Office of the Inspector General, MS 40 2600 Blair Stone Road Tallahassee, Florida 32399- 2400 B. The Federal Audit Clearinghouse designated in OMB Circular A- 133, as revised ( the number of copies required by Sections . 320 ( d)( l) and ( 2), OMB Circular A- 133, as revised, should be submitted to the Federal Audit Clearinghouse), at the following address: Federal Audit Clearinghouse Bureau of the Census 1201 East 10th Street Jeffersonville, IN 47132 c. Other Federal agencies and pass- through entities in accordance with Sections .320 ( e) and ( f), OMB Circular A- I33, as revised. 2. Pursuant to Section . 320( f), OMB Circular A- 133, as revised, the recipient shall submit a copy of the reporting package described in Section . 320( c), OMB Circular A- I33, as revised, and any management letters issued by the auditor, to the Department of Environmental Protection the following address: Audit Director Florida Department of Environmental Protection Office of the Inspector General, MS 40 2600 Blair Stone Road