Okaloosa County BOCC — July 15, 2015 — 7-1 Emergency Management-done — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PUBLIC SAFETY DEPARTMENT/PROGRAM: EMERGENCY MANAGEMENT DIVISION PROGRAM DESCRIPTION: This program consists of an Emergency Management Division Chief, an Emergency Management Coordinator, and an Administrative Assistant. The Division maintains the County Emergency Operations Center, which is a unique facility that provides a central command location for County emergency response and recovery efforts before, during, and after emergencies and disasters. The Emergency Operations Center (EOC) operates under the emergency support function/incident command system structure. There are 20 individual emergency support functions; each function oversees a critical service the county must continue to provide to its citizens, visitors, and businesses. The emergency support functions are arranged into sections that comply with incident command system requirements. The Division assists with the logistics of disaster response and recovery operations with all branches of government to ensure missions and resources are managed efficiently. The division identifies potential threats and designs a long-term plan to prevent damages to individuals and property. Mitigation activities include public outreach through the Code Red warning system; shelter retrofits as funding becomes available, increasing shelter space available by working with other governmental agencies through new construction, and actively addressing mitigation issues through the Okaloosa County Local Mitigation Strategy Committee and identifying mitigation projects and funding opportunities to the committee. REVENUE: Emergency Management Division is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, state shared revenue, other miscellaneous revenue and transfers from other funds. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Enhanced public outreach capabilities by updating a social media tool providing an interactive APP, which directs residents to disaster information. Ø Expanded interaction with the public by providing a means to allow the public to directly report damage through the Ready Okaloosa APP. Ø Inspected 54 Hazardous Materials storage sites for compliance with SARA Title III, the Community Right to Know Act. Ø Reviewed 34 facility nursing home, assisted living facility, hospital, and surgery center disaster plans for compliance with State of Florida standards. PROGRAM GOAL: 1. Provide centrally located coordination efforts for Okaloosa County in order to guide decisions and actions that protect life and property and allow for a well coordinated and efficient operation to prepare for, respond to and recover from the affects of disasters. 2. Develop the disaster response skills and knowledge required for emergency situations by better preparing individuals to respond to disasters in a prompt, efficient and effective manner through activation of established plans and guidelines and use of available resources and facilities. 3. Provide needed emergency response, planning, and training for emergency situations and NIMS/ICS programs. 4. Provide and maintain critical communication equipment and trained communications personnel to ensure disaster communication capabilities continue to be operable under the most severe conditions. KEY OBJECTIVES: 1. Maintain and upgrade as needed the capabilities of the primary and alternate emergency operations centers and ensure viable warning systems are available to the public during any emergency situation. 2. Comply with requirements of F.S. 252.35, F.S. 252.38, F.S. 252.44, F.S. 252.365 and Okaloosa County Ordinance No. 79-12, § 1, 4-10-79. 3. Ensure life, safety and effective evacuations from high hazard and risk areas. 4. Provide training to responders and managers in their specific response roles when dealing with different types of emergency situations. 5. Test established plans, procedures, and guidelines to identify any shortfalls in planning. Document shortfalls and establish and initiate fixes to eliminate planning shortfalls. 6. Meet Federal requirements as outlined in Homeland Security Presidential Directive 5 and Homeland Security Presidential Directive 8. 7. Provide effective rapid response during disaster situations. 8. Maintain planning efforts and systems required to support disaster response. 9. Conduct continuing enrollment of county residents and businesses in the “Ready Okaloosa” program. 10. Provide shelter locations that are outside of the high hazard areas of coastal Okaloosa County. 11. Ensure critical services continue for Okaloosa County residents during disaster situations. PERFORMANCE MEASURES: Actual Approved Proposed Performance Measures FY13/14 FY14/15 FY15/16 Number of personnel to perform training 2 2 2 for EOC personnel Input Number of personnel to perform annual 2 2 2 review of nursing home and hospital plans Number of personnel for mitigation 2 2 2 activities Number of personnel trained for EOC 108 108 108 operations Output Number of approved mass care facility 34 34 34 disaster plans Number of scheduled exercises completed 6 5 5 Percent of personnel trained for EOC 100% 100% 100% Efficiency operations Percent of mass care facility disaster plans 100% 100% 100% reviewed Percent of scheduled exercises completed 100% 100% 100% Total number of personnel trained for 108 108 108 Effectiveness EOC operations Number of scheduled exercises 6 5 5 HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 1 1 1 1 Full-time Management & Professional 2 2 2 2 Total 3 3 3 3 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $189,993 $192,543 $196,605 $213,582 $16,977 8.6% Operating Expenses $41,086 $65,520 $65,998 $54,081 -$11,917 -18.1% Capital Outlay $0 $0 $0 $0 $0 0% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $85,453 $85,453 $85,453 $85,453 $0 0% Other Uses $0 $0 $0 $0 $0 0% Total $316,532 $328,516 $348,056 $353,116 $5,060 1.5% ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 SALARIES & WAGES $158,930 $160,429 $162,032 $1,603 1.0% Realizes a wage increase 20 BENEFITS $35,459 $36,176 $51,550 $15,374 42.5% Increase due to all employees on County Health Insurance 40 TRAVEL & PER DIEM $1,000 $1,000 $1,000 $0 0% 41 COMMUNICATIONS SERVICES $8,400 $8,400 $8,400 $0 0% 42 FREIGHT & POSTAGE $200 $200 $200 $0 0% 45 RISK MANAGEMENT ALLOCATION $18,623 $20,871 $10,411 -$10,460 -50.1% Property Insurance reallocation 46 REPAIR & MAINTENANCE $20,644 $19,573 $20,44 $471 2.4% 47 PRINTING & BINDING $1,000 $1,000 $1,000 $0 0% 49 MISCELLANEOUS CHARGES $2,208 $2,208 $2,208 $0 0% 51 OFFICE SUPPLIES $1,100 $1,100 $1,100 $0 0% 52 OPERATING SUPPLIES $10,682 $10,146 $8,218 -$1,928 -19.0% Budget request based in historical data and anticipated needs 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $500 $500 $500 $0 0% 55 TRAINING & EDUCATION EXPENSES $1,000 $1,000 $1,000 $0 0% 81 AIDS TO GOERNMENT AGENCIES $85,453 $85,453 $85,453 $0 0% TOTAL $345,199 $348,056 $353,116 $5,060 1.5%