Okaloosa County BOCC — May 17, 2016 — Approve Contract with Environmental Management Resources of — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 17, 2016 TO: Honorable Chairman and Members of the Board FROM: Tracy Stage SUBJECT: Approve Contract with Environmental Management Resources of Washington, Inc. DEPARTMENT: Airport BCC DISTRICT: 2 STATEMENT OF ISSUE: The Airports Department requests the Board of County Commissioners approve the contract with Environmental Management Resources of Washington, Inc. (EMR) for the construction of the Eglin Air Force Base Aircraft Rescue and Firefighting (ARFF) Development Facility at the Destin-Fort Walton Beach Airport (VPS) in the amount of $3,681,246.47 (RFB AP 101-15). BACKGROUND: On April 5, 2016, the Board of County Commissioners approved the request presented by the Airport to award EMR, Inc., the contract for the construction of the Eglin AFB ARFF Development Facility at the Destin-Fort Walton Beach Airport in the amount of $3,681,246.47 (RFB AP 101-15). On April 19, 2016, the Board also approved a Site Work Agreement between Okaloosa County and Eglin Air Force Base's 96th Civil Engineer Group for the construction of the Taxiway H Water Main Extension project, which supports the ARFF. Staff has prepared the contract which has been coordinated per Okaloosa County policies and procedures. Funding for the project will be as follows: Florida Department of Transportation (FDOT) $150,000.00; Federal Aviation Administration (FAA) $3,155,055.00; approved Passenger Facility Charges (PFCs) $155,236.00 and Local Match $220,955.47. Previous Board action in support of the Eglin ARFF Development Facility: April 16, 2013 Board approved TO#22 with Avcon to design through bid for the ARFF April 16, 2013 Board approved Airport Staff to enter into lease negotiations to amend our current Long-Term Lease and Joint-Use Agreement with the DOD, Department of the Air Force, 96 th Civil Engineering Group, and Eglin AFB for the design through construction of an ARFF July 16, 2013 Board approved Amend No. 1 to Lease No. AFMC-EG-1-07-003 extending the current lease 5 years to expire in 2038 August 6, 2013 Board approved Chairman’s signature on an FAA Grant Application for the ARFF Facility September 3, 2013 Board approved FDOT JPA for the ARFF Construction December 17, 2013 Board approved the negotiated lease agreement and Operating Agreement with the Air Force and approval to award the construction contract to Birkshire Johnstone, LLC February 18, 2014 Board approved the request for the Chairman to sign the contract to Birkshire Johnstone, LLC April 1, 2014 Board approved the Request to Solicit Requests for Qualifications for the ARFF Construction Administration and the RFQ Review Committee June 17, 2014 Board approved to negotiate a contract with AVCON for Construction Administration for the ARFF Station October 7, 2014 Board approved the request Re-solicit Request For Bids for construction of the ARFF Station December 16, 2014 Board approved and authorized for the Chairman to sign the contract with AVCON for administration of the ARFF November 3, 2014 Board approved the FAA grant amendment for additional funds to assist with the extension of the Air Force water line April 5, 2016 Board approved the bid for Eglin AFB ARFF to EMR, Inc OPTIONS: Accept, Reject, or Table. RECOMMENDATIONS: It is Staff’s recommendation that the Board approve the contract with EMR, Inc. for the construction of the Eglin ARFF Development Facility at the Destin-Fort Walton Beach Airport in the amount of $3,681,246.47. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator