Fort Walton Beach Council agenda — 11-13-12 regular — reading text

costs among local governments which contract with PAWS and shall be made upon receipt of a quarterly statement submitted by PAWS to the City. 2.2 PAWS agrees to provide to the City a quarterly animal control activity with the appropriate information related to all services provided within the City limits. Staff met with PAWS representatives and developed a standardized report format, which will be submitted each quarter. 2. 3 PAWS agrees within 90 days after completion of each approved fiscal year of this contract to provide the City an audit of animal control income and expenses performed by an independent certified accountant. 2A City shall have the right to immediately terminate this contract upon the occurrence of Okaloosa County agreeing and obligating itself to undertake funding through taxes, assessments, or any other means for the animal control services provided by PAWS as set forth in this contract within the jurisdictional limits of the City. 3. FINANCIAL INFORMATION: 3. 1 Funding for PAWS was approved by City Council in the FY 2012 -13 annual budget in the amount of $ 82, 710, payable in quarterly installments upon receipt, review, and approval of the quarterly reports submitted by PAWS. 4. RECOMMENDATION: 4. 1 Staff respectfully requests City Council authorization for the City Manager to execute a one ( 1) year contract with the Panhandle Animal Welfare Society ( PAWS) for fiscal year 2012 -2013 in the amount of $82, 710 with quarterly payments in the amount of PecketPg. 23  8. 1. 2 City Council of Fort Walton Beach 0 To: CITY MANAGER MEMORANDUM Michael D. Beedie, City Manager From: Carole Jones, Executive Assistant Date: November 13, 2012 Renewal of PAWS Contract 20, 677. 50. ATTACHMENTS: FY 2012 -13 PAWS Contract ( PDF) 11 - 13 - 12 Sample PAWS report ( PDF) SIGNATURE BLOCK: Carole Jones Completed 10/ 24/2012 11: 23 AM Carole Jones Completed 10/ 24/2012 11: 23 AM City Manager Completed 11/ 07/ 2012 1: 24 PM City Council Pending Packel.Pg: 24  8. 1. 2a CONTRACT FOR SERVICES October 1, 2012— September 30, 2013 COPY THIS CONTRACT, made and entered into this day of. 2012 between the Panhandle Animal Welfare Society, Inc., ( hereinafter referred to as " PAWS") and the CITY OF FORT WALTON BEACH, FLORIDA hereinafter referred to as " City"). Witness: WHEREAS, the parties do agree that the purpose of this contract is to establish PAWS as the administrative and enforcement agency for any Okaloosa County Animal Control Ordinances, City Ordinances and applicable Florida statutes pertaining to animals; U Zr NOW, THEREFORE, in consideration of the covenants and agreements herein contained, the parties herein° agree as follows: U0 L The City will pay the annual sum of$ 82, 710.00 a Fiscal Year to be disbursed in quarterly payments m of $20, 677.50. Such annual amounts are based on a per capita division ofcosts among local governments which contract for PAWS services. Payment shall be made upon receipt of a quarterly Q 0. statement submitted by PAWS to the City. 0 2. Fines and fees collected by PAWS pursuant to this contract shall be retained by PAWS to assist in offsetting the cost to the City of animal control. In the event that impound fees collected by PAWS c during the term of this Contract exceeds the total budget established by PAWS in any fiscal year for animal control, PAWS shall pay a portion of the excess collections based upon a per capita division among those local governments that contract for PAWS services during each fiscal year. PAWS ry agrees within ninety (90) days after the completion of each approved fiscal year of this contract to r°y provide the City an audit of animal control income and expenses performed by an independent certified accountant 3. PAWS shall not be responsible for the removal of dead animals on public property or public right of way. Dead animals on private property may be picked up for a fee as determined by PAWS, after the fee has been paid by the owner of the animal or the owner of the property. 4. PAWS will enforce all applicable Okaloosa County ordinances, City Ordinances and Florida statutes relating to animal control, including the following duties and responsibilities: Provide appropriate equipped, certified Animal Control Officers during the normal business hours of 8: 00A.M to 5: 00 P. M. Monday through Friday to enforce the ordinances of Okaloosa County and Florida statutes. Operations will be via demand / response system which prioritize incoming animal control demands for services from citizens, and dispatches calls to Animal Control Offices in the field. Offi" ca will respond to citizen request for assistance, and, when not actively engaged in answering dispatched calls, will perform routine patrolling of the service area Issue citations against and / or impound animals determined to be in violation of applicable County ordinances or Florida statutes; manage the investigation and prosecution ofemelty, abuse, neglect and abandonment cases, including the designation and supervision ofdogs classified pursuant to Florida' s " Dangerous Dog" statues. Provide adequate food, shelter and emergency care as necessary for all impounded animals and stray animals apprehended in the field of surrendered at the PAWS shelter until placed or otherwise humanely destroyed according to law. Maintain suitable office hours at the PAWS animal shelter for the purpose of transacting business in connection with the duties under this contract, including but not limited to, receiving stray or owner surrendered animals and handling transactions for the redemption or impounded and stray animals. Pad elPg. 25  1. 2. a House each impounded and stray animal for the period of time specified by applicable County ordinance or Florida statutes and quarantine bite cases pursuant to a cooperative agreement with the County Health Department An Animal Control Officer will remain on -call after hours 24 hours a day, seven days a week to respond to emergencies involving injured animals; vicious animals that have bitten or inflicted an injury on a person or other animal; cruelty cases; and other situations reasonably considered to constitute a physical threat to humans or animals. 5. PAWS will maintain accurate and detailed records of all stray, impounded or owner released animals coming into its custody including dispositions; records of all bite cases and reports of iovestigations; and detailed financial records of all fines and impound fees collected. These records shall be open for inspection timing normal business haws to persons designated by the City to review them. In addition, PAWS shall provide to the City a quarterly animal control activity summary. 6. PAWS will initiate and maintain a program of public education concerning animal related laws; and promoting responsible pet ownership. 7. PAWS will assist any City - designated agency or group of volunteers on special tasks, such as responding to dog packs, emergency management, and other anhnal- related situations. Requirements for such assistance will be communicated by the City to PAWS in advance, either in writing or verbally, to permit rescheduling of work assignments. 8. As a matter of convenience to private citizens, PAWS may provide pet euthanasia service and disposal of remains, for a reasonable fee determined by PAWS. 9. This contract is for the performance period October 1, 2012 through September 30, 2013 and shall remain in force for a period of one year, contingent upon the = net appropriation by the City legally available funds as provided in this section. City' s obligation to pa the amount due hereunder in any fiscal year is contingent upon the appropriation by the City Council of legally available funds for the purpose set forth in th is contract. City agrees and hereby directs its managers to provide for the amounts die hereunder in each normal proposed budget submitted to the City Council w a separately stated line item for animal control. In the event the City Council deletes such line item for the payment for the amours due hereunder from the budget as finally enacted for such fiscal year, the same shalt constitute an event of non -appropriation wit respect to this contract, and this contract and the terms contained herein shall terminate effective as of the and of the fiscal year of the City for which sums have been appropriated, and the parties shall be discharged from further responsibility to each other under this contract. The occurrence of an event of non- appropriation shall not be deemed an event of default hereunder but shall affect a mutual dissolution of this contract 10. City shall have the right to immediately