Okaloosa County School Board — Regular Meeting, May 9, 2016 — reading text

Program 5 Task Orders 1, 2, 5 & 6 in the amount of $575,000. The District will receive 60% or $345,000 and Jacobs/L-3 will recieve 40% or $230,000; authorize the District to use the $345,000 in shared savings to fund Program 5 Task Order 13 GMP for Okaloosa Technical College and CHOICE High School and Edwins Elementary School Roof Replacement. Public Content Combined Jacobs/L-3 District Shared Shared Shared Task Change Savings Savings Savings Order Order Amount - Amount - 40% Amount - 60% 100% 1 1 $50,772.89 $76,126.34 $126,932.23 2 1 124,225.52 186,338.29 310,563.81 5 1 12,334.88 18,502.31 30,837.19 6 1 42,666.71 64,000.06 106,666.77 Total $230,000.00 $345,000.00 $575,000.00 Finance has reviewed the proposed shared savings and agrees with the amount. The District's portion of the shared savings will be used to fund the proposed roof replacements at Okaloosa Technical College and CHOICE High School and Edwins Elementary School, Program 5 Task Orders 1, 2, 5 & 6. File Attachments Shared Savings 5-9-16.pdf (395 KB) Shared Savings - 4-29-16.xlsx (11 KB) Motion & Voting Approve shared savings from Capital Outlay Program 5 Task Orders 1, 2, 5 & 6 in the amount of $575,000. The District will receive 60% or $345,000 and Jacobs/L-3 will recieve 40% or $230,000; authorize the District to use the $345,000 in shared savings to fund Program 5 Task Order 13 GMP for Okaloosa Technical College and CHOICE High School and Edwins Elementary School Roof Replacement. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 9. Construction Program/Owner's Representative's Business Subject : 9.2 Program No. 5, Task Order No. 13, GMP for Okaloosa Technical College and CHOICE High School and Edwins Elementary School Roof Replacement Projects, presented by Steve Bolton, Director of Facilities Planning & Maintenance and recommended by the Superintendent for approval.  Meeting : May 9, 2016 - Regular Meeting Type : Action Preferred Date : May 09, 2016 Absolute Date : May 09, 2016 Recommended Action : Motion to approve the GMP for Program 5, Task Order No. 13, Roof Replacement Projects, Okaloosa Technical College and CHOICE High School and Edwins Elementary School, in the amount of $345,285.00, and send the Notice to Proceed. Public Content OKALOOSA TECHNICAL COLLEGE AND CHOICE HIGH SCHOOL AND EDWINS ELEMENTARY ROOF REPLACEMENT PROJECTS Okaloosa Technical College and CHOICE High School Building 21 Carpentry Shop Roof - This project consists of the tear off and replacement of the existing Carpentry Shop Roof. There are approximately 65 squares of existing asphalt built-up roofing with gravel ballast. The new roof will be the District Standard Modified Bitumen roofing system with Poly-isocyanurate insulation and all required metal flashings and gutters. Edwins Elementary Building 2 Kitchen Roof - This project consists of the tear off and replacement of the existing Kitchen Roof. There are approximately 20 squares of existing asphalt built-up roofing with gravel ballast covered by foam roofing material. The new roof will be the District Standard Modified Bitumen roofing system with Poly-isocyanurate insulation and all required metal flashings and gutters. File Attachments TO#13 GMP Faithful + Gould Validation Letter and Comparison Spreadsheet.pdf (54 KB) TO#13 GMP OTC & Choice High School and Edwins ES Roof Replacement Projects & Comparison Spreadsheet.pdf (265 KB) Motion & Voting Motion to approve the GMP for Program 5, Task Order No. 13, Roof Replacement Projects, Okaloosa Technical College and CHOICE High School and Edwins Elementary School, in the amount of $345,285.00, and send the Notice to Proceed. Motion by Rodney Walker, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : May 9, 2016 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests Meeting : May 9, 2016 - Regular Meeting Type : Information File Attachments 5-9-2016 Student Trip Requests.pdf (3,681 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting :  May 9, 2016 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Appointments to the Okaloosa County Value Adjustment Board Meeting : May 9, 2016 - Regular Meeting Type : Action Recommended Action : Motion to approve the appointment of a school board member, an alternate, and a business representative to the Okaloosa County Value Adjustment Board. Public Content The Board is requested annually to appoint a school board member and one community business person to serve on the Okaloosa County Value Adjustment Board. The Value Adjustment Board cannot meet without a school board representative present; therefore, it is requested that an alternate school board member be appointment. Current representatives are: Melissa Thrush, Lamar White (alternate), and Gloria Frazier (citizen) File Attachments VAB Memo.pdf (11 KB) Motion & Voting Motion to approve the appointment of Melissa Thrush as school board member, Lamar White as alternate, and Gloria Frazier as business representative to the Okaloosa County Value Adjustment Board. Motion by Dewey Destin, second by Rodney Walker. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 13. Board Members' Announcements/Request for Information Subject : 13.2 Board Members' Announcements/Request for Information Meeting : May 9, 2016 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. File Attachments Journal of Sleep; Article Feb 2016.pdf (6,660 KB) Psychology Today article Long Term Study Canging HS Start Time.pdf (397 KB) Bay News article Orange Co. School Board Reverse start Time.pdf (365 KB) 14. Adjournment Subject : 14.1 Adjournment of the meeting by the Chairman Meeting : May 9, 2016 - Regular Meeting Type : 15. Public Notices Subject : 15.1 Notice of Workshop Meeting : May 9, 2016 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the School District Administration Building, Fort Walton Beach, on May 5, 2016, beginning at 9:00 a.m. This meeting will be open to the press and public. 15. Public Notices Subject : 15.2 Public Notice Meeting : May 9, 2016 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at the School District Administration Building at (850) 833-3110. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for the benefit of the School Board pursuant to Resolution No. 16-01. The views and beliefs expressed by the Invocation Speaker have not been previously reviewed or approved by the School Board and do not necessarily represent their individual