Okaloosa County School Board — Regular Meeting, May 9, 2016 — reading text

fiscal impact will be incorporated within the Preliminary and Tentative Budget for fiscal year 2016-2017 which will be presented to the School Board in July 2016. The estimated increase in cost will be offset through a combination of budget reductions in other components of the District budget and any new state revenue available. The school supplement standards are also being submitted for approval by the School Board. The grid indicates the number of supplemental positions based on school level, any variations are noted at the bottom. File Attachments School Staffing Grid FY 2017 2016-04-26.pdf (134 KB) School Supplements Grid FY 2017 2016-04-26.pdf (96 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.8 Amended Agreement with TSA Consulting Group for Administrative Service of OCSD 403(b)/457(b) Plans, presented by Russ Frakes, Risk Management Specialist, and recommended by the Superintendent for approval. Meeting : May 9, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : May 09, 2016 Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the amended Agreement with TSA  Consulting Group for Administrative Service of OCSD 403(b)/457(b) Plans. Public Content TSA Consulting Group has presented the attached documents to extend the agreement with Okaloosa County School District for the administration of the 403(b)/457(b) program. The attached notice describes changes to the agreement that will result in an approximate savings of 29% in administrative fees paid by the District. The attached documents include: Document Description Provides an overview of the amendments to the renewal Notice to District agreement. Discloses the Plan Administrative Fee Schedule – the fees paid to TSACG by the investment providers. This Amended PAA from Contract fee has increased from $12/year/participant to $18/year/ participant but is not paid by OCSD. Shows the fee schedule amendment that changes the Exhibit C Amendment OCSD paid fee from $5.67/employee to $4.08/employee. The agreement entered into with TSACG in November of Current Contract 2010. Provided for reference only. This extended the agreement for 2015-16 and amended Executed Ext Letter the fee from $5.73 to $5.76. Provided for reference only. File Attachments Okaloosa County School District _FL Exhibit C Amendment_4 13 16 (002).pdf (82 KB) Okaloosa County School District FL Notice to District 4 13 16.pdf (617 KB) Okaloosa County School District FL Amended PAA_from_Contract_4 8 16 AN (002).pdf (106 KB) OCSD Executed Ext Letter 2015-2016.pdf (26 KB) Okaloosa County FL_Current Contract 11-2010 (002).pdf (4,550 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.9 ITB 16-06 Painting Services Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Funding varies per school, see attached spreadsheet Recommended Action : Motion to approve committees recommendation to award ITB 16-06 Painting Services Multiple Schools to multiple vendors. Public Content Request approval of committee's recommendation to award ITB 16-06 Painting Services Multiple Schools to multiple vendors. Funding varies per school. Copies of the award tabulation and funding spreadsheet are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments ITB_16-06.pdf (124 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 Renewal of ITB 13-09 Carpet & Tile Bid-District Wide, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of ITB 13-09 Carpet & Tile Bid-District Wide, based on fixed pricing. Public Content Request approval to renew the award of ITB 13-09 Carpet & Tile Bid-District Wide, based on fixed prices. The Primary Service Provider is The Flooring Authority and the Secondary Service Provider is Carpet City. The bid is used on an as needed basis and the effective dates of the contract are June 11, 2016 through June 10, 2017. A copy of the original award tabulation (2013) and approved price increase (2015) are attached. For additional information, please contact Steve Bolton, Director of Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments RENEWAL OF ITB 13-B09.pdf (497 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Renewal of Tag-On Bid: ITN 9-13-G Copiers, Printers and Multi-Functional Printers, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve the renewal of Tag-On Bid ITN 9-13-G Copiers, Printers and Multi-Functional Printers through University of South Florida, based on fixed pricing, for district wide use on an as needed basis. Public Content Request approval to renew Tag-On Bid ITN 9-13-G Copiers, Printers and Multi-Functional Printers through University of South Florida, based on fixed pricing, for district wide use on an as needed basis. Funding will vary. The contract is effective until April 7, 2017. A copy of the renewal document is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments Renewal ITN 9-13-G.pdf (237 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Renewal of Tag-On Bid: ITB-15009-EST Cosmetology Equipment and Related Supplies, presented by Vince Windham, Program Director, Purchasing, and recommended by the