Okaloosa County BOCC — February 11, 2013 — Task Order #22 EAFB ARFF Development — reading text

90% Design Review Meeting with County: AVCON shall conduct a design review meeting with County staff to discuss the features of the 90% design documents. AVCON will incorporate one round of review comments from this meeting into the 90% design drawings. The 90% design drawings shall be approved by the County prior to proceeding to 100% design drawings Prepare Engineer’s Report: AVCON shall prepare an Engineer’s Report in accordance with federal guidelines for submittal to funding agencies. The report shall summarize the features of the project with justification for key design decisions and deviations to standards, if applicable. Identify Pay Items and Prepare Bid Forms/Schedule: AVCON shall identify proposed project pay items and shall prepare bid forms and bid schedules for the work. Based on the nature of the work, the bid forms shall represent a unit price contract. Page 3 of 7 SCOPE OF SERVICES - AVCON, INC. Eglin Air Force Base ARFF Development 20. 21. 22. 23. 24, Prepare Front-End Documents: AVCON shall prepare front-end bidding documents including appropriate certifications, submittals, and general conditions. Front-end documents shall include the draft contract and certifications consistent with standards for applicable design elements. Prepare Opinion of Probable Construction Cost: AVCON shall prepare an opinion of probable construction cost based on the 90% design drawings. Task shall include updating the opinion following preparation of the final bidding documents. Perform QA/QC Review of 100% Design Documents and Update: AVCON shall perform and document an internal review of the technical elements and bidding format of the 100% design documents. The design documents shall be updated in accordance with the review results prior to submittal to the County and Eglin Air Force Base. Prepare and Submit 100% Design Documents to County: AVCON shall prepare and submit three (3) sets of the updated 100% design documents to the County for review and coordination with funding agencies as a condition of receiving approval for advertising the project. Each set shall include: Front-end documents Bid forms and schedules Technical Specifications 100% design drawings Engineer’s report Opinion of probable construction cost eae oe ahi Prepare and Submit 100% Design Documents to Eglin Air Force Base Planning and Programming for Review: AVCON shall prepare and submit the following packages to the Eglin Air Force Base Planning and Programming department for distribution through the Planning and Programming Department: a. Prepare and submit Development Package for Eglin Air Force Base Planning and Programming for Review: AVCON shall prepare and submit the Development Package to Eglin Air Force Base Planning and Programming for review. AVCON shall attend one (1) submittal coordination meeting with Eglin Air Force Base Planning and Programming Department. b. Prepare and submit Eglin Air Force Base Stormwater Department Submittal Package: AVCON shall prepare and submit Eglin Air Force Base Stormwater Department submittal package for review. c. Prepare and submit Eglin Air Force Base Civil Engineering Department Submittal Package: AVCON shall prepare the Eglin Air Force Base Civil Engineering Department submittal package. d. Prepare and submit Eglin Air Force Base Water and Sewer Department Submittal Package: AVCON shall prepare and submit the package for review by Eglin Air Force Base Water and Sewer Department. Page 4 of 7 SCOPE OF SERVICES - AVCON, INC. Eglin Air Force Base ARFF Development 25. 26. 27. 28. e. Prepare and submit Fire Inspection package: AVCON shall provide a package for the Eglin Air Force Base Fire Inspection to review as part of the approval process. f. Prepare and submit airport package: AVCON shall prepare and submit the airport package consisting a one (1) set of construction drawings and a copy of the development order application. Coordinate Comments with Eglin Air Force Base Departments: AVCON shall respond to up to two rounds of questions and RAIs from Eglin Air Force Base Departments. Prepare and Submit Northwest Florida Water Management District (NWFWMD) Environmental Resource Permit (ERP): AVCON shall prepare and submit the ERP permit to the NWFWMD including supporting documentation, calculations, and Stormwater Management Report. Coordinate Comments with NWFWMD: AVCON shall respond to up to two rounds of questions and comments from the NWFWMD. Incorporate Comments and Prepare and Submit Release for Bid Documents to the County: AVCON shall incorporate permit review comments into the Release for Bid documents and submit five (5) copies to the County. Task II: Bidding and Award (Lump Sum) 1. Prepare and Coordinate Advertisement: AVCON shall prepare an advertisement summarizing project elements and bid proposal requirements for County use in providing public notification of the project. Attend Pre-Bid Conference and Prepare Minutes: AVCON shall participate in a Pre-Bid Conference to present and discuss specific project issues, specific construction features, operational phasing, special airfield construction limitations, and other applicable requirements. AVCON shall provide and distribute meeting minutes for the Pre-Bid Conference to participants and funding agencies. Distribute Bid Documents and Maintain Plan-Holder List: AVCON shall prepare copies of the bidding documents and shall distribute documents to prospective bidders upon request. AVCON shall maintain a current list identifying all bid plan holders. Bid documents shall be provided to prospective bidders at a nominal fee to cover reproduction and handling costs. Contractor shall contact local plan rooms and shall provide up to three (3) sets of bid documents at no charge for public review. Prepare and Distribute Addenda and Responses to Questions: AVCON shall prepare formal responses to questions by potential bidders as provided during the Pre-Bid Conference and during the specified period prior to the project bid opening. AVCON shall prepare and distribute addenda to bidding documents as required to address any revisions resulting from bidder’s concerns or from design modifications for items designed by AVCON. Attend Bid Opening: AVCON shall attend the bid opening for the proposed project and receive copies of the bid proposals from the County for review. Page 5 of 7 SCOPE OF SERVICES — AVCON, INC. Eglin Air Force Base ARFF Development 6. Prepare Bid Tabulation and Recommendation of Award: AVCON shall review all bids received and shall prepare tabulation of the bids, including the Engineer’s estimate. Based on the review, AVCON shall provide a formal recommendation of the award for Okaloosa County. 7. Prepare Conformed Construction Documents: AVCON shall prepare and submit conformed plans and specifications that incorporate addendums to serve as the “Release for Construction” set. A total of five sets of conformed documents shall be provided to the Owner. Task III: Sub-Consultant Services (Not-To-Exceed) All services performed under this task shall be performed by a qualified subconsultant. The anticipated subconsultant work includes the following: 1. Architectural design 2. Design topographic survey (Nobles Consulting Group) 3. Design geotechnical investigation (NOVA Engineering and Environmental) SECTION C: DELIVERABLES The following deliverables to the County are anticipated: Task I — Design Documents and Permitting Services 1. Three (3) 10% Concept Design Layout for Review Minutes from 10% Concept Design Layout Review Meeting Three (3) 90% sets of Design Drawings for Review Minutes from 90% Design Review Meeting Three (3) Copies of Engineer’s Report Opinion of Probable Construction Cost Notes from QA/QC Review of 100% Design Documents Three (3) copies of 100% Design Documents Five (5) copies of Release for Bid Documents AD! 09 SY Oy (Gy Go: Task II — Bidding and Award 1. Minutes from Pre-Bid Conference 2. One (1) copy of Bid Tabulation and Recommendation of Award 3. Five (5) sets of Conformed Documents SECTION D: SCHEDULE A schedule of 120 calendar days is anticipated from the date of the project Notice-To-Proceed (NTP) to accomplish the work required to submit 100% documents to the permitting agencies. For any unreasonable delays in obtaining required materials or reviews to be provided by others, the anticipated 120-day design schedule shall be extended an equivalent number of days. Page 6 of 7 SCOPE OF SERVICES — AVCON, INC. Eglin Air Force Base ARFF Development SECTION E: ASSUMPTIONS AND EXCLUSIONS od 10. 11. 12. 13. All coordination with Eglin Air Force Base shall be as directed by Tracy Stage. All applicable permitting and impact fees shall be provided by Okaloosa County. Effort included in Task I, Items 26 through 28 assumes work typically required by Eglin Air Force Base and the NWFWMD for development approvals. All existing variances, easements, or special conditions on property to be provided to AVCON by Owner at commencement of project. Additional services may be separately authorized at rates indicated in Exhibit “B.” Landscaping shall be limited to minimum required for permit compliance. Irrigation design shall be performed by the Contractor and shall be included in their bid. Building security system is not included and shall be considered an additional service. All environmental permitting will be performed by others. Mitigation for existing environmental hazards shall be performed by others. Access to the site will be approved by Eglin Air Force Base. Construction phase services are not a part of this scope. No LEED (or similar sustainable design) certifications are included in this scope. No furnishings will be specified for the building. END OF SCOPE Page 7 of 7