Okaloosa County BOCC — February 11, 2013 — Task Order #22 EAFB ARFF Development — reading text

TASK ORDER APPROVAL FORM contract #; C08 -(683-4F3-/52- TASK ORDER #: kz . ov TASK ORDER AMOUNT: §. [46, vio. OFFERED BY CONSULTANT: AVCLON, EMC. FIRM'S NAME Vikoi- C, “LEE” Les PE. REPRESENTATIVE'S PRINTED E UV file— SIGNATURE WA REciol ar. Lash clr Yf4/13 TILE DATE RECOMMENDED FOR APPROVAL APPROVED BY OKALOOSA COUNTY (Department Director) (Per Purchasing Manual) * — $25,000 or less approved by ?urchasing Director « Between $25,001 and $50,000 approved by Purchasing Director and County Acministrator ¢ In excess of $50,000 aoproved by the Board. Ze “SIGNATURE PURCHASING DIRECTOR chads Dvedke Off 09-11 TITLE DATE yA ZS DATE 7 4 COUNTY ADMINISTRATOR (if applicable) CHAIRMAN (if applicable) DATE DATE 56 TASK ORDER Eglin Air Force Base ARFF Development Professional Design, Permitting, and Bidding Phase Services Eglin Air Force Base, Florida Task Order No. AVCON Project No. 2012.050.09 AVCON, INC., a Florida Corporation (hereinafter “CONSULTANT”) agrees to perform and complete the following services (hereinafter “Services”) for Okaloosa County Board of County Commissioners (hereinafter “CLIENT”), in accordance with the terms and conditions of the Agreement for Professional Architectural, Engineering, and Aviation Planning Services (Contract No.: C08-1683-AP3-152), dated September 16, 2008, all of which terms and conditions are incorporated herein by reference. 1. Task Location: Eglin Air Force Base—Okaloosa County, Florida 2. Task Name: Eglin Air Force Base ARFF Development 3. Task Description/Scope of Services: CONSULTANT sshall perform professional design, permitting, and bidding phase services contained in Exhibit A and attached hereto. 4. Compensation: The total maximum project budget is One-Hundred Ninety-Eight Thousand, Nine-Hundred Thirty-Five and 00/100 dollars ($198,935.00) as outlined below: All design, permitting, and bidding phase services performed under Tasks I and II shall be compensated for on a Lump Sum basis. The Lump Sum fee shall be One- Hundred Forty-Six Thousand, Three Hundred Twenty-Five and 00/100 dollars ($146,325.00 Lump Sum) and shall include all charges required to perform the work specified. Progress payments shall be made monthly and shall be by an estimate of the percent complete in accordance with the project progress. All subconsultant services performed under Task III shall be compensated on a Not-To-Exceed (time and materials) basis. The Not-To-Exceed limit for services performed under Task III shall be Fifty-Two Thousand, Six-Hundred Ten and 00/100 dollars ($52,610.00 Not-To-Exceed). CONSULTANT shall be compensated based on actual expenses incurred. Progress payments shall be made monthly. 5. Schedule: A schedule of 120 calendar days is anticipated from the date of the project Notice-To-Proceed (NTP) to prepare a set of 100% design documents for agency review. For any unreasonable delays beyond the control of AVCON in obtaining required materials or reviews to be provided by others, the anticipated design schedule shall be extended an equivalent number of days. Bidding phase services shall be performed in accordance with the construction schedules mutually established by the County and AVCON. Task Order: Eglin Air Force Base ARFF Development Page | of 2 6. Deliverables: Deliverables shall include the following: Task I — Design Documents and Permitting Services Three (3) 10% Concept Design Layout for Review Minutes from 10% Concept Design Layout Review Meeting Three (3) 90% sets of Design Drawings for Review Minutes from 90% Design Review Meeting Three (3) Copies of Engineer’s Report Opinion of Probable Construction Cost Notes from QA/QC Review of 100% Design Documents Three (3) copies of 100% Design Documents Five (5) copies of Release for Bid Documents SRS AGUS pier Task II — Bidding and Award 1. Minutes from Pre-Bid Conference 2. One (1) copy of Bid Tabulation and Recommendation of Award 3. Five (5) sets of Conformed Documents 7. Other Considerations: Services of the CONSULTANT shall be under the direction of Mr. Tracy Stage, A.A.E. of Okaloosa County Airports. Accepted by: CLIENT: CONSULTANT: Okaloosa County Board of AVCON, INC. County Commissioners fle— V4 By: By: Printed Name: Printed Name: __ Virgil C. “Lee” Lewis, P.E. Title: Title: Regional Manager Date: Task Order: Eglin Air Force Base ARFF Development Page 2 of 2 EXHIBIT “A” SCOPE OF SERVICES - AVCON, INC. Professional Design, Permitting, and Bidding Phase Services April 8, 2013 Eglin Air Force Base ARFF Development Eglin Air Force Base, Florida SECTION A: PURPOSE The purpose of this project is to develop construction drawings, permit the project through Eglin Air Force Base and the Northwest Florida Water Management District (NWFWMD), and coordinate bids with potential contractors for the Eglin Air Force Base ARFF Development. This scope of work details the design, permitting, and bidding phase services to be performed by AVCON, INC. for this project. The project tasks identified for this contract generally include the following elements: ¢ Coordination with Okaloosa County Airports staff, Eglin Air Force Base representatives and permitting agencies throughout the design and construction phases; e Preparation of design drawings and specifications through 100% for the project limits; e Design of the project site includes design of utility systems, stormwater management facilities, pavements, building and related items; e Preparation of permit applications for Eglin Air Force Base and coordination with the Northwest Florida Water Management District; and e Assistance to the Owner during the bidding phase This design shall generally include an approximately 8,000 sf Airport Rescue and Fire Fighting (ARFF) on a 4.5 acre parcel on Eglin Air Force Base including up to three truck bays with associated truck drive-through pavements, vehicular parking lot, utility design and stormwater management facilities. This design shall be in compliance with FAA AC 150/5210-15A, ARFF Station Building Design. SECTION B: DESCRIPTION OF TASKS The following elements describe the individual services to be provided as part of this work effort. Task I: Design Documents and Permitting Services (Lump Sum) 1. Coordinate with Okaloosa County Airports Department: AVCON shall coordinate with Okaloosa County Airports to develop design objectives and ensure that the design is in accordance with airport goals. 2. Kick-Off Meeting and Site Review: AVCON shall participate in a kick-off meeting with the County to review the project approach, future tenant coordination requirements, agency coordination requirements, and details of the project. AVCON shall review the site to observe existing conditions and document observed features impacting the improvements. 3. Coordinate with Eglin Air Force Base Planning and Programming Department: AVCON shall coordinate with Eglin Air Force Base Planning and Programming Department to ensure that the design is in accordance with Eglin Air Force Base design standards. Page 1 of 7 SCOPE OF SERVICES — AVCON, INC. Eglin Air Force Base ARFF Development 4. 10. 11. 12. 13. 14. Coordinate Building Design with Architect: AVCON shall coordinate the project schedule, building layout requirements, owner comments, and submittals with the architect. This task includes review of interfaces between the architectural drawings and the MEPF systems to ensure building continuity. This task shall assume two hours of coordination per week. Coordinate with Eglin Air Force Base Fire Department: AVCON shall coordinate with Eglin Air Force Base Fire Department to define key design objectives for the building and site layout and ensure that the design meets the fire departments operational needs. Coordinate Site and Topographical Survey: AVCON shall coordinate a site survey with a qualified sub-consultant. The topographic and project limit surveys shall include topographic information, utilities, project limits, and other associated information. Coordinate with Geotechnical Engineer: AVCON shall coordinate with geotechnical engineering subconsultant to facilitate geotechnical testing. AVCON shall review and shall be responsible for the deliverables of the subconsultant as they pertain to the completion of the design work. Geotechnical tests shall be performed to analyze soil conditions and other site characteristics required for the design of the building structure, parking lot pavements, and stormwater infrastructure. Attend Northwest Florida Water Management District NWFWMD) Pre-Application Meeting: AVCON shall meet with the NWFWMD to review the proposed project and the specific Environmental Resource Permit (ERP) Requirements. Coordinate with Eglin Air Force Base Water and Sewer Department: AVCON shall coordinate with Eglin Air Force Base Water and Sewer Departments to obtain information regarding the location and size of existing water and sewer lines to serve the proposed site and coordinate structures necessary to provide service to the proposed facility. Coordinate with Eglin Air Force Base Stormwater Department: AVCON shall coordinate with Eglin Air Force Base Stormwater Department to define design parameters and permit requirements based on the guidelines outline for the Northwest Florida Water Management District. Coordinate with Power and Communications Providers: AVCON shall coordinate with power and communications providers to identify the location of existing facilities and coordinate design of proposed improvements. Develop 10% Concept Design Layout: AVCON shall prepare a conceptual layout which will depict the building size and location, preliminary floor plan layout, parking lot and drive-through pavements, and utility locations. Host Conceptual Design Meeting, prepare minutes: AVCON shall meet with Okaloosa County Airports, Eglin Air Force Base Planning and Programming, Eglin Air Force Base Fire Department, and Eglin Air Force Base Fire Inspector to review the 10% Conceptual Design layout. AVCON will incorporate one round of review comments from this meeting into the concept design layout. The concept design layout shall be approved by the County prior to proceeding to 90% design drawings. Develop 90% Design Documents: AVCON shall perform design of the construction plans through 90% design development. Drawings shall be developed in AutoCAD format. The 90% design drawings are anticipated to include the following design elements: Page 2 of 7 SCOPE OF SERVICES — AVCON, INC. Eglin Air Force Base ARFF Development 15. 16. 17. 18. 19, Structural Sheets: a. Cover Sheet b. General Notes - Foundation Plan c. Summary of Quantities - Building Sections d. Survey, Ex. Conditions, & Erosion Control Plan - Structural Details e. Site and Geometry Plan Mechanical Sheets f. Grading and Drainage Plan and Profiles Electrical Sheets: g. Earthwork Cross Sections - Riser Diagram h. Utility Plan - Lighting Plan and Schedule i. Sod and Fence Plan - Power Systems j. Sanitary Sewer Profiles Plumbing Sheets: k. Lift Station Design - Schedules and Details 1. Oil/Water Separator Plan and Details - Plumbing Floor Plan m. Typical Pavement Sections - Water Riser Diagrams Pavement Marking Plan Miscellaneous Details Fire Protection Sheets: - Schedules and Details - Fire Protection Floor Plan - Fire Protection Floor Plan Architectural Sheets: - Floor Plan - Reflected Ceiling Plan - Roof Plan and Details - Elevations - Building Sections and Details - Wall Sections and Details - Details and Finish Schedule - Life Safety Plan Prepare 90% Technical Specifications: AVCON shall prepare 90% project technical specifications for the proposed improvements. Coordinate 90% Design Documents with Eglin Air Force Base Fire Inspector: AVCON shall coordinate with the Eglin Air Force Base Fire Inspector to confirm the fire protection design assumptions for the 90% design drawings for the facility and incorporate design comments. Conduct