Fort Walton Beach Council agenda — 12-11-12 regular — reading text

14. ACTION —DIRECTION --DISCUSSION 1. Approval of the Engineering Standards Manual Synopsis: ( Engineering and Utilities Services Director) The Engineering Standards Manual is a supplemental document to the Land Development Code and provides a set of specific construction guidelines within the City limits. ATTACn61E,vIy: EnginccnneSUntlmds M',,"] lJrefi 01Uhl Daniel Payne, City Engineer, explained that the Engineering Standards Manual is referenced within the Land Development Code ( LDC) and defines specific engineering and construction requirements whereas the LDC defines City development policy and procedure. Mr. Payne stated Staff is requesting adoption of the Engineering Standards Manual as the official document containing minimum standards for design and construction of required improvements within the City, and to authorize the City Manager to make any necessary revisions and updates to the Manual as appropriate. Mr. Goodwin expressed concerns about the staff authority of the city manager, and stated he would like to have seen workshops conducted on the manual with those in the industry. Tim Bolduc, Engineering /Utilities Director, advised the intent of the manual is for it to be used as a design manual for the developer, and that having the city manager make revisions is not necessary but would help to streamline the process. The City Manager continued the document has been in the works for two years and has been reviewed by engineers on staff for industry standard. Mr. Reeves moved to adopt of the Engineering Standards Manual as the official document containing minimum standards for design and construction of required improvements within the City, and to authorize the City Manager to make any necessary revisions and updates to the Manual as appropriate. Mr. Griggs seconded motion and it carried by a vote of 5 to 2. City Council aj Fort Walton Beach Page 6 Padtet Pg. 32  F- 8.1 27 Minutes November 13, 2012 Regular Meeting RESULT: APPROVED [ 5 TO 21 MOVER: Dennis Reeves, Council Seat 3 ''.... SECONDER: Bobby Griggs, Council Seat 1 '.. AYES: Griggs, Reeves, Nabors, Rigdon, Rynearson NAYS: joyce gossom, Trey Goodwin 2. Approval of CRA Facade Grant Funding for 212 Miracle Strip Parkway SE Synopsis: ( Engineering and Utilities Services Director) AwardsAwards grantgrant fundingfunding throughthrough thethe CRACRA MatchingMatching FacadeFacade GrantGrant ProgramProgram forfor aa projectproject located located atat 212 Miracle Strip Parkway SE in the amount of $47, 596. 50. AI ACHMEN FS: N Fm' ade Gam AppGce, ion - 212 hiSP SE ( PDP) O 1— ting Parade Plnwes- 212MSPSe ( PDH C Pmpoz FSCZM R- d— e s- 212MSPSr ( PDF) QN bcnc, d C.,, Fatima „- 212MSPS1 IPDF) r Tim Bolduc, Engineering/ Utilities Director, informed that Design/ Build Systems Inc. submitted e a grant application through the CRA Matching Facade Grant Program for facade improvements related to a new business located within the CRA at 212 Miracle Strip Parkway SE. Mr. Bolduc n advised that because the amount requested is in excess of $20, 000, the approval of Council is e required. The applicant is eligible for reimbursement in an amount up to $47, 596. 50. Mr. Bolduc stated the grant program is proving very successful, with eight grants approved at staff level which were under $20,000, and this request, which makes nine grant applications in the past week. Mr. Rigdon Moved to approve the CRA Matching Facade Grant request for 212 Miracle Strip Parkway SE in a not -to- exceed amount of $47, 596. 50. Mr. Griggs seconded motion and it carried unanimously. RESULT: ADOPTED [ UNANIMOUS] MOVER: Bull Rigdon, Council Seat 6 SECONDER: Bobby Griggs, Council Seat 1 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson 3. Approval to Purchase Radio Equipment and Services for Police Department Synopsis: ( Police Chief) Requests City Council approval to purchase radio equipment and services to comply with an FCC Narrow Banding Mandate in the amount of $30, 223. A r I ACHNIerrs: Police D, arth m Ner— Bending Radio Analysis ( xLS) Police Chief Ted Litschauer advised that for the City to meet the 2013 FCC Narrow Banding Mandate for radio equipment and services, it needs to convert its portable and mobile radios by January 1, 2013. Chief Litschauer continued that because of the age of the existing mobile radios, it was discovered that some radio equipment must be replaced to bring the system into FCC compliance. Therefore Staff is requesting Council approval of the purchase of equipment and services required for the Police Department to comply with FCC' s 2013 Narrow Banding Mandate in the amount of $30,223. 00. Cot, Council ojFert Walton Beach Page 7 Packet Fg. 33  8. 1. 2 Minutes November 13, 2012 Regular Meeting Mr. Rigdon moved to approve the purchase of equipment and services required for the Police Department to comply with FCC' s 2013 Narrow Banding Mandate in the amount of 30, 223. 00. Mr. Griggs seconded motion and it carried unanimously. RESULT: ADOPTED ] UNANIMOUS] MOVER: Bull Rigdon, Council Seat 6 SECONDER: Bobby Griggs, Council Seat 1 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson 4. Award of ITB 12 -031 for the Valves & Appurtenances for the Pump Station No. 1 Force Main — A Synopsis: ( City Manager) Staff requests authorization to award ITB 12 -031 for valves and appurtenances for the Pump ° a Station No. I sanitary sewer force to Ferguson Waterworks in the amount of $ 197, 621. 34, m Fortiline Waterworks in the amount of $ 31, 920. 82, and Lanier Supply in the amount of :: 16, 971. 08. f J 111 A(: HRIRU $: ITB 12 -0} 1HMM Remmmcndation Ln¢ r IPIJrI d The City Manager stated that Staff and the consultant for the project, Hatch Mott MacDonald, ° o have recommended three vendors to supply the valves and appurtenances for the new Pump w Station No. I Force Main. The City Manager continued that based on the Interlocal Agreement Z; with the County, a portion of the materials purchase amount will be split 50/ 50 with the County. Upon questioning, Dan Keck of Hatch Mott MacDonald advised be can supply the information Z regarding the cost of the County' s portion but he does not have it available tonight. o Mr. Rigdon moved for Council to authorize the award of Bid 12 -031 to purchase the valves and appurtenances for the new Pump Station No. 1 Force Main from the following vendors: Ferguson Waterworks in the amount of $ 197, 621. 34; Fortiline Waterworks in the amount of $31, 920. 82, and Lanier Supply in the amount of $16, 971. 78. Also, for Council to authorize a five percent contingency in the amount of $13, 486. 76 to the bid award to account for additional quantities due to unforeseen circumstances during construction, bringing the total bid amount to $260, 000. 00. Mr. Rynearson seconded motion and it carried unanimously. RESULT: ADOPTED ] UNANIMOUS] MOVER: Bull Rigdon, Council Seat 6 SECONDER: Dick Rynearson, Council Seat 7 AYES: Griggs, gossom, Reeves, Goodwin, Nabors, Rigdon, Rynearson 5. Award of RFQ 13 -003 for the A/ E Final Design Services of the Recreation Complex Synopsis: ( Recreational and Cultural Services Director) Recommends award of RFQ 13 -003 for the AE Final Design Services for the Recreation Complex to DC Architects, Inc. of Fort Walton Beach, Florida. AI IACHMRNTS: PDF) RFQ 13 -003 Cvaluauon Committee Rankings ( 01, Councd ofFort W Icon Beoch Page R Packet Pgr84'  8. 1. 2 Minutes November 13, 2012 Regular Meeting ItFQ 11 003 - RFQ DOCnlvcnl( PDF) RFQ13- 003- AMeodanl ( PDF) Jeff Peters, Recreation/ Cultural Services Director, advised