Okaloosa County BOCC — August 6, 2015 — FM - FY '16 Budget PresentationREV02 -

 THE FY ’16 FACILITIES MAINTENANCE BUDGET REQUESTS INCLUDE THE FOLLOWING:  TOTAL FUNDING OF $3,415,015  THIS REPRESENTS AN INCREASE OF ABOUT $183,930 OR 5.7% OVER 2015  THE INCREASE IS MADE UP OF: - Facility Maintenance General Supplies - Paint, Light Bulbs, Ballasts, Concrete, Blocks, General Building Materials - Janitorial Supplies - Additional Sq Ft at the new Administration Building - Replacement of Tools and Small Implements - Vacuums, Buffers, Hand Tools, Drills, Concrete Tools, Saws - New Equipment - Lawn mower, Utility Trailer, Electrical Tool Cutter, 2 Replacement Vehicles  FM HISTORICAL STAFFING LEVELS (All full-time positions) FY '07 FY’08-13 FY '14 FY '15 FY’16 ADMINISTRATIVE UNIT 5 … 4 4 4 BUILDING MAINTENANCE UNIT 30 … 25 27 28 CUSTODIAL SERVICES UNIT 11 2/3 … 10 2/3 12 2/3 15 2/3 GROUNDS KEEPING UNIT 4 1/3 … 4 1/3 4 1/3 3 1/3 DEPARTMENT TOTAL STAFFING 51 … 44 47 51  THE INDUSTRY STANDARD FOR A PROFESSIONAL CUSTODIAN IS TO CLEAN 12,000 SQ. FT./ SHIFT  IN FY15 WE ADDED APPROXIMATELY 66,000 SQ.FT. OF AREA TO BE CLEANED  IN FY16 THE NEW SHALIMAR ADMINISTRATION COMPLEX WILL ADD ANOTHER 63,500 SQ. FT.  IN FY16 FACILITY MAINTENANCE WILL PROVIDE CUSTODIAL SERVICE FOR APPROXIMATELY 550,000 SQ. FT. UTILIZING A STAFF OF ONLY 15 EMPLOYEES  EACH CUSTODIAN WILL BE RESPONSIBLE FOR 37,000 SQ.FT. 3 TIMES MORE THAN THE INDUSTRY STANDARD  Office Area Serviced per Night # of Custodians Buildings in SqFt Per Custodian 547,886 484,386 418,386 418,386 347,186 292,686 29,269 34,719 41,839 41,839 40,366 36,526 10 10 10 10 12 15 FY 10/11 FY 11/12 FY12/13 FY 13/14 FY 14/15 Projected Grounds Acreage Area Serviced per Week Grounds Acerage Per Groundskeeper 107 107 107 107 98.2 83.5 32.73 35.67 35.67 35.67 35.67 27.83 FY 10/11 FY 11/12 FY12/13 FY 13/14 FY 14/15 Projected  FACILITY MAINTENANCE IS RESPONSIBLE FOR THE MAINTENANCE OF COUNTY OWNED STRUCTURES.  FM IS RESPONSIBLE FOR ALL ELECTRICAL, STRUCTURAL, HVAC, AND PLUMBING REPAIRS AND IMPROVEMENTS.  THE MAINTENANCE DIVISION IS RESPONSIBLE FOR 1,100,000 SQ. FT. OF COUNTY FACILITIES EXCLUSIVE OF THE JAIL.  IN FY16, THE NEW ADMINISTRATION BUILDING WILL ADD 63,500 SQ. FT. (ON A LIMITED BASIS SUBJECT TO WARRANTY PERIOD)  IN ADDITION, FM IS RESPONSIBLE FOR 115,000 SQ. FT. OF THE COUNTY JAIL.  TOTAL SQ. FT. OF BUILDING MAINTENANCE IS 1,250,000 SQ.FT. UTILIZING A STAFF OF 28 EMPLOYEES.  Total Building Area Maintained 1,400,000 1,200,000 1,000,000 Square Footage 800,000 600,000 400,000 200,000