Okaloosa County BOCC — June 17, 2014 — Sandman C#2150 Final payment documentation

CONTRACT/LEASE PAYMENT APPROVAL FORM COMPLETE AND FORWARD TO THE NEXT DEPARTMENT —— COMPLETED BY DEPARTMENT DATE: 05/27/14 VENDOR NAME: Sandman VENDOR #: 20500470 CONTRACT/LEASE #: C14-2150-CAO VENDOR TASK COUNTY/FEMA BUDGET ACCOUNT # | AMOUNT $ INVOICE# ORDER # PROJECT # DEPARTMENT # (If Applicable) (If Applicable) 2797 1175 534109 $25,088.00 2796 1175 534110 $17,698.50 2798 1175 534109 $859.90 2798 1175 534110 $622.68 2794 1175 534109 $1,398.00 2795 1175 534110 $1,007.00 TOTAL $46,674.08 APPROVED FOR PROGRESS PAYMENT (Please sign as applicable and date) AGER: 35- , ARATE: rat fren Abpoeg te CW pate: 06/2714 ELS CONTRACTOR'S ENGINEER/ARCHITECT/PROJECT MAN COUNTY SUPERVISOR/PROJECT MANAG DEPARTMENT DIRECTOR: DATE: 6/2/75 Ew CONTRACTS & GRANTS MANAGER: DATE: COUNTY ADMINISTRATOR: DATE: Payments>$25,000.) ] FINAL PAYMENT FINAL PAYMENT YES x NO PURCHASING DIRECTOR (If "Yes", forward to Purchasing Services Coordinator for Close-Out) iptetlé LA chore DATE: (Per Initial Agreement) ATU) DATE: ZL “G@ Ab CONTRACTS & GRANTS MANAGER (All Contracts) ( DATE: COUNTY ADMINISTATOR weevil WA W/4 (Per Initial Agreement) . : DATE: BOARD APPROVAL ee Va Gy JW (Per Initial Agreement) 2 tl i] COMPLETED BY FINANCE - ACCOUNTS PAYABLE ONLY FISCAL YEAR: DATE RECEIVED: REVIEWED BY: CONTRACT CLOSE-OUT CHECKLIST {To Be Prepared by the Contracts and Lease Coordinator) DATE: 6-03-14 TO: Contracts & Grants Manager, Finance Department Contracts & Grants Office SUBJECT: ContractNo. €14-2150-CAO MANAGING DEPARTMENT: TDD CONTRACTOR'S NAME: SANDMAN PROJECT TITLE: BEACH CLEANING SERVICES The attached has met the final payment contract requirement in subject contract. Yes No 1 Final Invoice ® | 2. Completed Contract/Lease Payment Approval Form & O 3. Close-Out Documents Yes No N/A a. Signed Release of Lien O oO & b. Proof of Completion Advertisement oO O i c. Certificate of Insurance O O Kl d. Consent of Surety to Final Payment O O & e. Proof of Performance/Payment Bond Oo O X Continuation 12 Months Following Final Payment Yes No 4, Agenda Request | Oo 5. Remarks My o- 4-14 Contracts and Lease Coordinator DATE TOURIST DEVELOPMENT DEPARTMENT CONTRACT APPROVAL FORM CONTRACTOR NAME: SANDMAN, LLC PURPOSE: EMERGENCY BEACH CLEANING SERVICES TERM: EXPIRES APRIL 30, 2014 AMOUNT: $46,674.08 Ihave reviewed the above-referenced Contract Payment Request and find it to be in compliance with the Tourist Development Department Operations & Procedures Manual, the Okaloosa County Purchasing Manual and applicable local, state and federal laws, rules and regulations. (Initial applicable authorization) This approval authorizes the contract to be entered into by the County and executed by the appropriate authorizing official in accordance with the Okaloosa County Purchasing Manual. LIA This approval authorizes the payment under the Contract to be processed for payment. APPROVED AS TO FORM AND LEGALITY: aes LYNN HOSHIHARA MAY 27, 2014 “sae Oa, Fete a re a ed ‘am saeco SANDMAN COASTAL SERVICES = lS www. BEACHCLEANING.com 850-582-7263 — 850-654-7710 Sandman, LLC 762 Benning Dr. Destin, FL 32541 Service For: TDD, Okaloosa County SERVICE INVOICE INVOICE #2797 DATE: MAY 19, 2014 Beach Cleaning: Destin 1540 Miracle Strip Pkwy. April 2014 Ft. Walton Beach, FL DESCRIPTION UNITS RATE AMOUNT Machine Cleaning 4 220 494.00 10,868.00 Trash Can Service b 307 437.00~| 13,110.00 Norriego Point: Trash Can Service GC 127 30.00 ~] 360.00 Norriego Point: Hand Cleaning }> 27 175.00 350.00 Norriego Point: Machine Cleaning 2 m 200.00 400.00 TOTAL | $25,088.00 Please make all checks payable to: Sandman, LLC 762 Benning Dr. Destin FL 32541 SAN DMAN COASTAL SERVICES —— a www. BEACHCLEANING. com 850-582-7263 — 850-654-7710 Sandman, LLC 762 Benning Dr. Destin, FL 32541 Service For: TDD, Okaloosa County 1540 Miracle Strip Pkwy. Ft. Walton Beach, FL 15+ 534110 SERVICE INVOICE INVOICE #2796 DATE: MAY 19™ , 2014 Beach Cleaning: Okaloosa Island Aprit 2014 April 2014 _ DESCRIPTION UNITS RATE AMOUNT Machine Cleaning / 22 370.50-] 8,151.00 307 318.25 9,547.50 Trash Can Service G ToTaAL | $17,698.50 Please make all checks payable to: Sandman, LLC 762 Benning Dr. Destin FL 32541 AEN ad) Squpne levels agreed upon between the CONTRACTOR and the TDD official in charge. CONTRACTOR agrees to be available for the performing of such services on an emergency basis and shall respond to the request by the COUNTY for the correction of such hazardous conditions as promptly as reasonably possible. CLEANING SCHEDULE AND COMPENSATION Barring unavoidable delays, all trash containers shall! be emptied by 9:00 a.m. on each scheduled day as follows: OKALOOSA ISLAND TRASH PICK-UP: 7 days per week 3/1/14 — 4/30/14 G 61 days at $318.25 per day = $19,413.25 MACHINE CLEANING: 5 days per week (Mon., Tues., Weds., Fri., and Sat.) 3/1/14 - 4/30/14 f 44 days at $370.50 per day = $16,302.00 DESTIN TRASH PICK-UP: 7 days per week 3/1/14 — 4/30/14 4 61 days at $437 per day = $26,657.00 MACHINE CLEANING: 5 days per week (Mon., Tues., Weds., Fri., and Sat.) 3/1/14 — 4/30/14 Pp 44 days at $494 per day = $21,736.00 NORRIEGO POINT: TRASH PICK-UP: 3 days per week 3/1/14-4/30/14(-, 26 days at $30 per day = $780.00 MACHINE CLEANING 4, | 2 times per month 3/1/14 ~ 4/30/14 wu 4 days at $200 per day = $800.00 HAND CLEANING; 2 times per month. (Contractor shall provide utility vehicle and staffing to walk through the area removing trash. This service includes: ! utility vehicle, 2 individual and disposal.) 3/14 - 4/30/14 » 4 days at $175 per day = $700.00 12 Jun G1 2014 11:01PM SANDMAN,LLO SAN pes Www. BEACHCLEANING. com 950-682-7263 — B5D-654-7710 Sandman, LLC 762 Benning Dr. Destin, FL 32541 Service For: TDD, Okaloosa County 1540 Miracle Strip Pkwy. Ft. Walton Beach, FL 9506547710 pel SERVICE INVOICE INVOICE #2798 DATE: APRIL 10, 2014 Beach Cleaning Disposal Cost Contact# C14-2160-CAO April 2014 DESCRIPTION UNITS RATE AMOUNT Disposal fees paid by us. Ft Waiton Beach Transfer: invi#0000001854 Ft Walton Beach Transfer: inv#0000001857 Waste Management : inv#00006-76378-33005 These charges are for reimbursable disposal cost as provided in contracti## C14-2150-CAO 1,097.36 1,097.36 227.77 227,77 187.45 187,45 a Please mi TOTAL | $1,482.58 all checks payable to: eS Benning Dr. Destin FL 32541 Finac QE. SERVICE INVOICE SANDMAN | COASTAL SERVICES ae www. BEACHCLEANING.com 850-582-7263 - 850-654-7710 Sandman, LLC 762 Benning Dr. Destin, FL 32541 INVOICE #2798 DATE: APRIL 10, 2014 Service For: TDD, Okaloosa County Beach Cleaning Disposal Cost. 1540 Miracle Strip Pkwy. Contact# C14-2150-CAO Ft. Walton Beach, FL April_ 2014 DESCRIPTION UNITS RATE AMOUNT Disposal fees paid by us Ft Walton Beach Transfer: inv#0000001854/ 41 1,097.36 1,097.36 Ft Walton Beach Transfer: inv#0000001 857/ 4 227.77 227.77: Waste Management : inv#00006-76378-33005/ 1 187.45 187.45 These charges are for reimbursabie disposal cost as provided in contract# C14-2150-CAO. rovat | $1,482.58 = & n FL 32541 ran Please make + g $28 88 eis gee 883 S88 888 ¢ Bat &hh &Sh ¢ we He ee ee FT WALTON BEACH TRANSFER STATION - 4552 » BALRS shot 8s INVOICE (850) 301-9100 go000018s4~ vOIce No 1 . PAGE Apr-30-14 a“ SANDMAN LLC BATE 58 762 BENNING DR CUSTOMER No DESTIN, FL 32541 SITE Wo, EFERENCE NO. ‘SEAVICE DATE REFERENCE Balance forward : $513.16 oo, Dd Pye! as Invoices : UY Vv $0.00 O1-Apr AA MSW | 55.85 6-907820 3.02 TN $168.67 O4-Apr AA MSW \ 55.85 Y6-907979 2.48 TN $138.51 | 1i-Apr AA MSW : 55.85 Y6-908293 3,0BTN $272.02 14-Apr AA MSW. on 55.85 ¥6-908359 2.73 TN $152.47 | 2t-Apr AA MSW 55.85 Y6-908619 3.04 TN $169.78 | 25-Apr AA MSW 55.85 Y6-908799 2,68 TN $149.68 | 28-Apr AA MSW 55.85 Y6-908851 2.56 TN $142.98 30-Apr ZB = ADMINISTRATION FEE 3.25 SC10375 1.09 $3.25 —— Material Summary MSW 19.59 TN 1,097.6 (CK 44g! => pe DSN DOO™ | G13 6 ak 4 MHIO 7513/6 oO Oe * i AL D 169°67 + 138057 + 172902 + 152947 + 169°78 + 149°68 + 142098 + 3925 + 1:097*36 * SANDMAN COASTAL SERVICES eer www. BEACHCLEARL NG.com 850-582-7263 850-654-7710 May 20% 2014 Re: Disposal reimbursement Jim Trifilio Jim, As per my phone conversation with you the attached disposal invoice ending in 1857 was the last of our trash collected during April. Due to our transfer timing and that the facility was closed over the weekend we hauled the trash the following week. | had to request this invoice from them because they generally post bill each month. As | stated over the phone this is only for trash collected during April and only for trash collected from Okaloosa County beaches. Thanks, Taylor Ward Sandman, LLC FT WALTON BEACH TRANSFER STATION - 4552 SAS ate INVOICE (0) 361-0100 oooavo1es7 INVOICE HO. A. - PAGE May-15-14 SANDMAN LC oie ee 762 BENNING DR Sia teees we DESTIN, FL 32542 ert he. eerEREWCE no. an Balance forward : $1,097.36 Payments : $0.00 Adjustments : $0.00 Involces : $0.00 05-May AA = MSW 55.85 Y6-909068 1.665 TN $92.71 03-May AA = MSW 55.85 ¥6-909306 0,93TN $51.94 15-May 28 ADMINISTRATION FEE 3.25 sc10420 1.00 $3.25 09-Mey AA = MSW 55.85 Y6-90917 43 TN $79.87 ba Material Summary 827-77 AA MSW 4.02 TN agna? 7 raz] ro an H \ PA4D Oe x 9271 51694, 3°25 79°87 227877 as 00 WARM wore Waste Management of Environ Waste Systems Page 1 of: Customer: SANDMAN LL Online WM ezPay ID: 00006-76378-3300 Invoice Date: . 047017201 Invoice Number: 7807396-2233- Account Number: 233-0103728-2233- PO Box 2475 - sae yy Due Date: Due Upon Receiy (800) 862-7141 (850) 664-6659 FAX wk @ Ne Total Current Charges: Total Amount Due » (187.48 187.48 [Account Summary H| Please pay total amount due. Thank for your Desostotion business _ fs Previous Balance 158.10 Total Credits and Adjustments 0.00 Total Payments Received 156.19- Total Current Charges 187.45. Total Amount Due 157.48 Total Amount Past Due 0.00 [Service Period: APRIL SERVICE | Description Amount Commercial 187.45 Total Currant Charges 187.45 If full payment of the invoiced amount is not received within 30 days of the Invoice date, you ‘wil be charged @ monthly fate fee of 2.5% of the unpaid amount, with a minimum monthiy charge of $5.00, or such iate fee allowed under applicable law, regulation oF contract ‘Addionally, if your service is suspended for non-payment, you may be charged a resume tee to restarl your service, For ach returned check, a fee will be assessed on your neat bling ‘equal to the maximum amount permitted by applicable state law. Want to pay this bill on-line? Visit www.wm.com and click o: ‘My Account to make a convenient, secure payment. Current Due Over 30 ‘Over 80 ‘Over 90 Over 120 | Totel Due | 187.45 0.00 0.00, 0.00 ooo’ | 167.45 | Page 3 of 3 7 Customer: SANDMAN LLC . a Online WM ezPay ID: 00006-76378-3300t WASTE MANAGEMENT invoice Date 04/01/2016 eee aacerrect cf invalee Number: 7807308-2233-1 Environ Waste Systems Account Number: 233-0103728-2233-1 PO Box 2475 Due Date Due Upon Receip Tupelo MS 38803 [Service Location: 253-103728 Sandman Lic; 328 Mountain Dr: Destin Fl 32547-2537 Data ‘Ticket Description ‘Guanily oa0T4_ ~ Yard dumpster tx week = 7.00 = ra Totat Current Charges 187.45 [Payments Received Detail Payment - thank you Total Payments Received ® From everyday collection to environmental protection, Think Green? Think Waste Management. gait" on 57-pop0on2-00828 SANDMAN COASTAL SERVICES www. BEACHCLEANING.com 850-582-7263 — 850-654-7710 Sandman, LLC 762 Benning Dr. Destin, FL 32541 Service For: TDD, Okaloosa County 1540 Miracle Strip Pkwy. Ft. Walton Beach, FL SERVICE INVOICE INVOICE #2794 DATE: APRIL 10, 2014 Beach Cleaning: Destin February 27", 28° 2014 DESCRIPTION unis RATE AMOUNT Machine Cleaning 1 494.00 494.00 Trash Can Service 2 437.00 874.00 Norriego Point: Trash Can Service 1 30.00 30.00 Norriego Point: Hand Cleaning 0 175.00 0 Norriego Point: Machine Cleaning io) 200.00 it) Torat | $1,398.00 Please make all checks payable to: Sandman, LLC 762 Benning Dr. Destin FL 32541 SANDMAN COASTAL SERVICES www. BEACHCLEANING.com 850-582-7263 — 850-654-7710 Sandman, LLC 762 Benning Dr. Destin, FL 32541 Service For: TDD, Okaloosa County 1540 Miracle Strip Pkwy. Ft. Walton Beach, FL SERVICE INVOICE INVOICE #2795 DATE: APRIL 10, 2014 Beach Cleaning: Okaloosa Island February 27", 28" 2014 DESCRIPTION UNITS. RATE AMOUNT Machine Cleaning 370.50 370.50 Trash Can Service 2 318.25 636.50 Total | $1,007.00 Please make all checks payable to: Sandman, LLC 762 Benning Dr. Destin FL 32541 Charlotte Dunworth Rick Owen Monday, May 12, 2014 8:42 AM Chariotte Dunworth sim Trifilio FW: February payrnent to Sandman Charlotte, Please include the payment for February 27 & 28 with the April billing, which will be a final payment needing to go to the BCC for approval anyway and these initial days, although not mentioned in the rate for cleaning, in paragraph J, can then be addressed for payment by the BCC at the time of approval of this final payment for all the services of this emergency contract. Of course, that is assuming that all of these payment amounts, for services provided in March, April and apparently February, do not exceed the not to exceed amount of $92,888.25, including disposal costs. Thanks, Rick Rick Owen Administrative Manager County Administrator's Office 850-651-7515 (office) 850-855-0589 (cell) “Piaasa note: Due to Florida's very brosd public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therafore, this written e-mall communication, inckiding your a-mall address, may be subject to public disclosure.” From: Jim Trifilio Sent: Thursday, May 08, 2014 8:49 PM To: Rick Owen Subject: Fwd: February payment to Sandman I'm out of town until next Thursday. ts this something you can coordinate? Jim Begin forwarded message: From: Greg Stewart <gstew: -okaloosa.flus> Date: May 8, 2014 at 4:39:50 PM CDT Ta: Zan Fedorak <zfedorak@co.okaloosa.fl.us> Cc: Jim Trifilic <jerifilic loosa.fl.us>, "Hoshihara, Lynn" <Ihoshihara@ngn-tally.com>, TOC Attorney <IDCAttor1 F a.fl.us> Subject: Re: February payment to Sandman Jam alright with anything to get him paid for the work. A memo from Ernie works for me Sent from my iPhone On May 8, 2014, at 5:38 PM, "Zan Fedorak" <zfe ki .0k: .fl.us> wrote: 1 dim, The contract was officially in effect on February 26" and he was asked to proceed with work, however, the rates reflected did not begin until March 1%, A memo to discuss these issues could work. I'll defer to Greg for the official word. Thanks Zan From: Jim Teifilio Sent: Thursday, May 08, 2014 2:30 PM To: Greg Stewart; ‘Hoshlhara, Lynn'; TDC Attorney; Zan Fedorak ‘Subject: February payment to Sandman Greg/Zan; Got a call from Rick and Taylor Ward had called him complaining that he hasn’t been paid for the days in February he worked. I can’t remember where we left that. Can you advise? Rick said that Ernie would be ok with a memo from him to Finance authorizing payment. Thanks. Jim Jim Teifilio Coastal Management Coordinator Okaloosa County Tourist Development Department 1540 Miracle Strip Parkway Fort Watton Beach, FL 32548 (850} 651-7131 - Office (850} 200-7039 - Mobile itriflio@co.okaloosa, PLEASE NOTE: Florida has a very broad public records law. Email communications to or from Okaloosa County Clerk of Court employees are considered public records and are available to the public and media upon request. Your e-mail communications, including your email address, are subject to public disclosure. This email is intended for the addressee(s) indicated above only. If you have received this email in error, please delete it immediately. Charlotte Dunworth From: dim Trifilio Sent: Monday, April 21, 2014 7:57 AM To: "Stewart, Greg’, TDC Attorney; Hoshihara, Lynn; Greg Stewart Ce: Ed Schroeder; Charlotte Dunworth Greg; Spoke with James Puckett and he confirms that Sandman was operating on February 27. This information comes from one of James’ crew that was on the beach at that time. Let me know where we go from here. Thanks. Jim Jim Trifilio Coastal Management Coordinator Ckaloosa County Tourist Development Department 1540 Miracle Strip Parkway Fort Walton Beach, FL 32548 (850) 651-7131 - Office (850) 200-7039 - Mobile itrifilio@co,okaloosa.fl.us