Okaloosa County School Board — Regular Meeting, May 11, 2015 — reading text

May 11, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for March 2015. Public Content The financial statement for the month ending March 31, 2015, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials March 2015.pdf (518 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.9 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : May 11, 2015 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-11-15.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 11, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of school donations. Public Content Okaloosa County schools and departments periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/ acknowledgement through the Finance Department. Donors specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2015-05-11.pdf (78 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Department of Juvenile Justice Payroll Calendars for Fiscal Year 2015-2016, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 11, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Department of Juvenile Justice Payroll Calendars for fiscal year 2015-2016. Public Content Florida School Districts are required to comply with Florida Statutes 1011.60(3)(b) which specifies that "all personnel shall be paid in accordance with payroll period schedules adopted by the School Board and included in the official salary schedule in order to participate in the Florida Education Finance Program." Fiscal Year 2015-2016 payroll calendars are based on the school calendar which was approved by the School Board at the April 27, 2015, School Board Meeting. File Attachments DJJ Payroll Calendars FY 2015-2016.pdf (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.12 Renewal of RFQU 12- Q02 Construction Cost Engineering Consulting Services, presented by Vince  Windham, Program Director Purchasing, and recommended by the Superintendent for approval. Meeting : May 11, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project Varies Recommended Action : Motion to approve renewal of RFQU 12-Q02 Construction Cost Engineering Consulting Services, effective May 29, 2015 through May 28, 2016, based on fixed pricing for Year 4 of contract. Public Content Request approval to renew RFQU 12-Q02 Construction Cost Engineering Consulting Services, effective May 29, 2015 through May 28, 2016. Contract period and pricing are fixed based on Year 4 of contract terms. The vendor is Faithful + Gould, Inc. Copies of the vendor renewal letter and contract are attached. For additional information, please contact Bill Smith, Director, Facilities Planning at (850) 689-7158. File Attachments RENEWAL OF RFQU 12-102.pdf (617 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Lamar White. Final Resolution: Motion Carries Yes: Dewey Destin, Cathy Thigpen, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.13 Renewal of RFB 13-B05 Lawn Care Services for Multiple Schools, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 11, 2015 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $273,000.00 Budgeted : Yes Budget Source : General Funds, Project 0010, Grounds/Beautification Recommended Action : Motion to approve the renewal of award for RFB 13- B05 Lawn Care Services for Multiple Schools, based on fixed pricing, to Gulf Coast Environmental Contractors, Inc. in the annual estimated amount of $273,000. The contract renewal is effective, July 1, 2015 through June 30, 2017. Public Content Request approval to renewal the award of RFB 13-B05 Lawn Care Services for Multiple Schools, based on fixed pricing, to Gulf Coast Environmental Contractors, Inc. in the annual estimated amount of $273,000. The two (2) year contract renewal is effective, July 1, 2015 through June 30, 2017. Copies of the vendor renewal confirmation letter and original tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments RENEWAL OF RFB 13-B05.pdf (550 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the