Fort Walton Beach Council agenda — 08-13-13--regular — reading text

Bolduc, Engineering/ Utilities Director, advised the City' s aerial bucket truck is beyond its useful life and is becoming a safety hazard for the employees. He added that funding was allocated in the FY 2012 -13 budget and that the purchase of a new aerial bucket truck was u included in the loan to fund the recreation center. Discussion included that the current truck will be put up for sale at a government auction or uacUA a traded in. Nd C Mr. Rigdon moved for City Council to award the purchase of a new TA45M Aerial Bucket Truck to Altec Capital in an amount not to exceed $ 168, 000.00. Ms. Jamieson seconded motion and it carried unanimously. RESULT: APPROVED [UNANIMOUS] MOVER: Bull Rigdon, Council Seat 6 SECONDER: Amy Jamieson, Council Seat 5 AYES: Griggs, gossom, Mead, Goodwin, Jamieson, Rigdon, Rynearson 2013 -18 Recreation Center Financing A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA (THE " CITY ") AUTHORIZING THE ISSUANCE BY THE CITY OF A NOT CB Council of For! Wpli Beach P., 4 Packet Pg 34  F8 .7. 2 Regular Meeting Minutes June 25, 2013 EXCEEDING $ 8, 500, 000 CAPITAL IMPROVEMENT REVENUE NOTE, SERIES 2013A, TO PROVIDE FUNDS TO FINANCE IMPROVEMENTS TO THE CITY' S RECREATION COMPLEXES, AN AERIAL TRUCK AND A FAIRWAY SWEEPERNACUUM AND PAY ALL OR A PORTION OF THE COSTS ASSOCIATED WITH THE ISSUANCE OF SUCH NOTE; ACCEPTING THE PROPOSAL OF STI INSTITUTIONAL & GOVERNMENT, INC. THE " LENDER ") TO PURCHASE SUCH NOTE PURSUANT TO A NEGOTIATED PRIVATE PLACEMENT; AUTHORIZING THE EXECUTION AND DELIVERY AND THE SUBSTANTIAL FORM OF A LOAN AGREEMENT BETWEEN THE CITY AND THE LENDER; PLEDGING THE HALF -CENT SALES TAX REVENUES RECEIVED BY THE CITY PURSUANT TO PART VI, CHAPTER 218, FLORIDA STATUTES TO PAY THE NOTE; RATIFYING CERTAIN ACTIONS TAKEN PRIOR TO THE DATE HEREOF WITH RESPECT TO THE REQUEST FOR PROPOSALS FROM PROSPECTIVE LENDERS OF THE NOTE; DELEGATING CERTAIN AUTHORITY' FO THE MAYOR, MAYOR PRO - TEM, CITY MANAGER, CITY CLERK, OTHER OFFICERS OF THE CITY, CITY STAFF o AND OTHER REPRESENTATIVES OF THE CITY IN CONNECTION WITH THE n a ISSUANCE OF THE NOTE; PROVIDING FOR REPEAL OF INCONSISTENT PROVISIONS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE c DATE. g Synopsis: ( Finance Director) Resolution 2013 - 18 authorizes the issuance of an $ 8, 500, 000 Capital Improvement Revenue Note, Series 2013A, to provide funds for the acquisition, construction, and equipping of the consolidated Recreation Complex, as well as for the purchase of an aerial bucket truck and a fairway vacuum / sweeper. ATTW I Ibn:S IS: 6 -25- 13 Re, C', Wcr nnnAgrccmrnl ( PDF) RI V Summery W. 1 fPDF) Sun I rnu 6wk Proposal ( PDI') BLo/ A Compuss Pm... e1 IPDF) BB & I Proposal ( DOC, Jeff Peters, Recreation/ Cultural Services Director, presented a power point on the financing of the Recreation Center including the project history and a five -yew comparison of renovating vs Consolidating the recreation facilities. Brandy Ferris, Finance Director, advised an REP was issued to Finance the Recreation Complex, and Aerial Bucket Truck and a Fairway Sweeper /Vacuum. The RFP requested proposal be submitted for the following options: 1) a bank loan for 20 years with level debt service payments; 2) a bank loan for 20 years with $ 3M bullet at maturity; and 3) a bank loan for 15 years with 3M bullet at maturity. Staff also obtained information related to the issuance of a 30- year bond separate fro the RFP. Ms. Ferris continued that after reviewing the options, it is recommended that the RFP be awarded to SunTrust Bank with a bank loan for 15 years and a 3M bullet that will be due in FY 2028. Resolution 2013 - 18 awards the financing of the Recreation Complex, Aerial Bucket Tmek and Fairway Sweeper /Vacuum to SunTrust Bank in the not -to- exceed amount of 8, 500, 000. 00. Mr. Rigdon moved to adopt Res. 2013 -18. Mr. Rynearson seconded motion and it carriedby a vote of 5 to 1 with Griggs opposed. Page 5 QIy Counei[ ofPorr Walton Beach 35 '= Packet .  8. 1. 2 Regular Meeting Minutes June 25, 201 1 RESULT: ADOPTED [ 5 TO 11 MOVER: Bull Rigdon, Council Seat 6 SECONDER: Dick Rynearson, Council Seat 7 AYES: gossom, Mead, Goodwin, Rigdon, Rynearson NAYS: Bobby Griggs ABSENT: Amy Jamieson ORDINANCES -FIRST READING None. m ORDINANCES- SECOND READING o'na 1877 Amends LDC to Dissolve BOA and Transfer Responsibilities to LPA N m AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, a FLORIDA, AMENDING CHAPTERS 1, 9, AND 9 OF THE LAND DEVELOPMENT CODE IN ORDER TO DISSOLVE THE BOARD OF ADJUSTMENT AND ASSIGN ADDITIONAL o. DUTIES AND RESPONSIBILITIES TO THE LOCAL. PLANNING AGENCY; AND PROVIDING AN EFFECTIVE DATE 04r Synopsis: ( Planner) 0 N I' r1QIMFSIS: Chapter le.ri Amendment tDOIXi NNC @eOitt BTCUr Amcndment LLIOCXI CTep, cr9 TCV Amendinunis ( DOCXI C The City Attorney read the ordinance by title. 5cm Tim Bolduc, Engineering/ Utilities Director, advised there were no changes since first reading. tiv a, Mr. Goodwin moved to adopt Ord. 1877 on second reading. Mr. Rigdon seconded motion and it carried unanimously. v u RESULT. ADOPTED [ UNANIMOUS] '.... a MOVER: Trey Goodwin, Council Seat 4 0 SECONDER: Bull Rigdon, Council Seat 6 '.... AYES: Griggs, gossom, Mead, Goodwin, Rigdon, Rynearson '..... ABSENT: Amy Jamieson '.... APPOINTMENTS None. ACTION-DIRECTION- DISCUSSION Charter Officer Evaluation Process Synopsis: ( Executive Assistant) Cfry Council of Fort Walnut Beach Page 6 Packet Pg. 36,',  8. 1. 2 Regular Meeting Minutes June 25, 2013 Staff will present an updated Performance Evaluation Form and proposed schedule for the annual evaluations of the three Charter Officers ( City Manager, City Attorney, & City Clerk) by the Mayor and City Council. ATTAC' UNIENTS: h -21 -1 I( I ... 1e, Of.... P,, fn uancc l =vel PDP) Clmner Officer PC, t... nm RCVrew Schedule oxx Sylvia Hanks, Administrative Services Director, discussed the need to have a consistent established policy and process by which the City' s three Charter Officers ( City Manager, City Clerk, and City Attorney) are evaluated annually and that a revised Charter Officer Performance Evaluation Form has been developed that is standard for all three Charter Officers. Ms. Hanks also discussed the timeline for the performance evaluation, with Council returning their completed evaluation by July 31, Human Resources compiling the results into one consolidated summary for each Charter Officer by August 15 and presented to Council on ' o August 16, and the performance evaluations to be conducted during the City Council meeting of August 27, 2013.