Okaloosa County BOCC — July 15, 2014 — Subagreement-Judge Ben Gordon Visitation Center — reading text

orders, rules, or regulations pertaining to broadband operations in the 700 MHz public safety band. The subgrant recipient shalt also ensure projects support the Statewide Communication Interoperability Plan (SCIP) and are fully coordinated with the full-time Statewide Interoperability Coordinator (SWIC). If any future regulatory requirement {from the FCC or other governmental entity) results in a material technical or financial change in the project, the recipient should submit associated documentation, and other material, as applicable, for review by the SWIC to ensure coordination. Subgrant recipients must provide a fisting of all communications equipment purchased with grant award funding (plus the quantity purchased of each item) to FDLE once items are procured during any periodic programmatic progress reports. 69, Ballistic-Resistant and Stab Resistant Body Armor Subgrant recipients that wish to purchase armor with JAG funds must certify that law enforcement agencies receiving vests have a written “mandatory wear" policy in effect. This policy must be in place for at least all uniformed officers before funding can be used by the agency for vests. There are no requirements tegarding the nature of the policy other than it being a mandatory wear policy for all uniformed officers while on duty. FAQs related to the mandatory wear policy and certifications can be found at www.bja.gov/Funding/JAGEAQ.pdf. JAG funds may be used to purchase armor for an agency, but may not be used as the 50% maich for purposes of the Bulletproof Vest Partnership (BVP) program. : Body armor purchased with JAG funds may be purchased at any threat level, make, or model from any distributor or manufacturer, as long as the vests have been tested and found to comply with applicable National institute of Justice ballistic or stab standards and are listed on the NIJ Compliant Body Armor Model List (http://nij.gov). In addition, body armor purchased must be American-made. The latest NIJ standard information can be found at: www.nij.pov/topics/technology/body-armor/safety-initiative. btm. 70. BJA or FDLE Sponsored Events : The subgrant recipient agrees to participate in BJA- or FDLE-sponsored training events, technical assistance events, or conference held by FDLE or BJA or their designees, upon FDLE’s or BJA's request. 71. Expenses Related to Conferences, Meetings, Trainings, and Other Events The subgrant recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost limits, prior approval and reporting requirements, where SFY2014 JAG Standard Conditions Page 21 of 22 Rev. 09/2013 applicable) governing the use of federal funds for expenses related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such events, and costs of attendance at such events. Information on pertinent laws, regulations, policies, and guidance is available at www.ojp.gov/funding/confcost.htm. 72. Environmental Requirements and Energy For subgrants in excess of $100,000, the subgrant recipient must comply with all applicable standards, orders, or requirements issued under section 306 of the Clean Air Act (42 U.S.C, 1857(h)}, section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738, and Environmental Protection Agency regulations (40 CFR part 15). The subgrant recipient must comply with Mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163, 89 Stat. 871), if any. 73. Other Federal Funds The subgrantee agrees that if it currently has an open award of federal funds or if it receives an award of federal funds other than this award, and those awards have been, are being, or are to be used, in whole or in part, for one or more of the identical cost items for which funds are being provided under this award, the subgrantee will promptly notify, in writing the grant manager for this award, and, if so requested by OCJG seek a budget modification or change of project scope grant adjustment notice (GAN) to eliminate any inappropriate duplication of funding. 74, Monitoring The recipient agrees to comply with FDLE’s grant monitoring guidelines, protocols, and Procedures, and to cooperate with FDLE on all grant monitoring requests, including requests telated to desk reviews, enhanced programmatic desk reviews, and /or site visits. The recipient agrees to provide FOLE all documentation necessary to complete monitoring of the award. Further, the recipient agrees to abide by reasonable deadlines set by FDLE for providing requested documents. Failure to cooperate with FDLE grant monitoring activities may result in sanctions affecting the recipient's award, including, but not limited to: withholding and/or other restrictions on the recipient's access to funds referral to the Office of the Inspector General for audit review, designation of the recipient as a FDLE High Rick grantee, or termination of an award(s). 75. Unmanned Aerial Vehicles The recipient agrees that awarded funds may not be expended on unmanned aircraft, unmanned aircraft systems, or aerial vehicles (US, UAS, or UAV) unless the BJA Director certifies that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order. Additionally, any funding approved for this purpose would be subject to additional reporting, which would be stipulated by FDLE post award. SFY2014 JAG Standard Conditions Page 22 of 22 Rev. 09/2013 SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST FOR APPROVAL FORM Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Program Name of Subgrant Recipient: Okaloosa County Board of County Commissioners Authorized Official for Subgrant Recipient or Implementing Agency Typed Name of Authorized Official: Don Amunds Typed Title: Chairman, Okaloosa County Board of County Commissioners Signatuy’ 4} C A ), Telephone Number (850 ) 651-7105 V4 Date: July , 2013 ey 1. Briefly describe the proposed contractual services and/or equipment and how it relates to your program. 2. Explain your reasons for proposing to contract with, or purchase from, a non-competitive sole source, Address the expertise of the contractor, management, responsiveness, program knowledge and experience of contract personnel. Also provide the results of a market survey to determine competition availability or address why a market survey was not conducted. Indicate the contract period and explain the potential impact on contract deliverables if due dates are not met, Relate this information to the approval period for your grant award. Estimate the time and cost to hire a competent replacement should the current contractor default. Describe what is unique about the project and the proposed sole source contractor that would warrant a sole source contract. Explain any other points you believe should be covered to support your request for a sole source contract. Make a declaration that the action to be taken is in the “best interest” of the subgrant recipient and the implementing agency. Address the Conflict of Interest Review (i.e. proposed contractor is not excluded or debarred and was not involved in development of the procurement) NOTE: {f sole source procurement of contractual services and/or equipment is $100,000 or more, justification for sole source procurement must be submitted to the Department of Law Enforcement for approval. All the foregoing components must be addressed. Start on the next page and use continuation pages as necessary. If the sole source procurement is less than $100,000, the applicant should complete this form and maintain it in the program files available for monitoring and for audit. FOLE JAG Grant Application Package Sole Source Form Page 1 of 3 Rule Reference .11D-9.006 OCJG-0T1 (Rev, May 2012) SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST FOR APPROVAL FORM Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Program (Continuation Page 2) 1. When the Court orders a non-custodial parent into supervised visitation, the Ben Gordon, Jr. Family Visitation Center (“Center”) provides a safe and nurturing environment for these visits to occur. An off-duty law enforcement officer is on site, and a trained monitor is in constant supervision of the children. All visitors are thoroughly advised of the Center’s numerous rules and restrictions and must sign an agreement to abide by the rules before any visit is scheduled. Visits are scheduled for 1% hours and have staggered arrival and departure times in order to protect victims from possible confrontation with perpetrators. The children visiting are unaware of all precautions and rules and generally enjoy their time with their non-custodial parent. In every case, the child is safe due to constant monitoring. Additional restrictive policies and rules are enforced for anyone accused of, or convicted of, sexual abuse. The Center also meets the needs of domestic violence victims referred by the Family Law Division of the Circuit Court when a custodian is ordered to exchange the children with an abusive spouse for regular visitation. The Center provides for the emotional and physical safety of these children and abuse victims. This is accomplished by providing a secure, child-friendly setting and a strictly enforced staggered schedule of times for the delivery and pickup of children. The monitored exchanges have proven to meet a critical need in the Court’s efforts to protect children from witnessing conflict, which would often turn violent. 2. The Center has been operating in Shalimar for 14 years. The Center has conducted more than 8,000 monitored exchanges and scheduled over 14,500 supervised visits without one serious incident. The Center meets and exceeds the Minimum Standards outlined by the FCSC's Model Court Subcommittee and approved by the Florida Supreme Court. The Center is a member of the Supervised Visitation Network, with the Executive Director serving as a member of the Board of Directors. The Center is also active in the Florida Chapter of the Supervised Visitation Network, with the Executive Director serving as current board member and past president. The ultimate goal of the Center is to provide a safe and nurturing site for children to visit without fear of re- victimization. A market survey was not conducted due fact that the services provided by the Ben Gordon, Jr. Family Visitation Center are unique and one-of-a-kind. There are no other businesses in the area which provides these services FDLE JAG Grant Application Package Sofe Source Form Page 2 of 3 Rule Reference 11D-9.006 OCJG-011 (Rev. May 2012) SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST FOR APPROVAL FORM Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Program (Continuation Page 3) 3. The contract period will be from October 1, 2012 to September 30, 2013. The Center has always been timely with filing the appropriate Financial and Performance Reports. Should the Center be delinquent in meeting the due dates, they will be contacted in order to reinforce the need to have their reports filed. In the event the Center cannot carry out the services of this grant, the grant funding will be transferred to the ECCAC to provide counseling services to child victims of abuse and/or neglect. 4, There services provided by the Center are unique and one-of-a-kind. There are no other businesses in the area which provides these services 5. The Center serves all children of Okaloosa County who are exposed to family violence from infants to 18 years old and all victims of domestic violence without regard to age or gender. The Center meets and exceeds the Minimum