Okaloosa County BOCC — December 16, 2014 — ATTACHMENT A - Scope of Work — reading text

ATTACHMENT A Planning Assistance to States (PAS) Scope of Work Okaloosa County, Florida Water and Sewer Department Alternatives Analysis Study Introduction The U.S. Army Corps of Engineers (USACE), Mobile District and Okaloosa County, Florida's Water and Sewer Department (OCWS), the non-Federal Sponsor have partnered together to plan for the development of an additional potable water source to meet the future needs of the County's citizens, businesses and military establishments. An alternative analysis of potential water sources is needed to address the growing populace in Okaloosa County. Since much has changed since the North West Florida Water Management District (NWFWMD) and OCWS first developed the original water supply alternatives, this scope of work (SOW) focuses on. ensuring that a range of alternatives, including all reasonable alternatives are considered and fully analyzed prior to proceeding further with identifying a preferred plan for OCWS consideration. Statement of Work The purpose of this SOW is to assist OCWS in confirming, refining and evaluating where needed the four water supply alternatives presented in the Water Supply Needs Analysis- Okaloosa County Technical Memorandum (TM): 1. No Action Alternative; 2. Surface Water Offline Reservoir; 3.Surface Water Direct Withdrawal; and 4. Enhanced Conservation and or Reuse Alternative completed in July 2012. In addition, as per the recommendation from the TM, this SOW will further examine potentially practicable alternatives for meeting the County's overall future needs, including alternate water sources (i.e., surface water, groundwater, or other appropriate naturally occurring sources, and other techniques to enhance, sustain, or optimize the naturally occurring sources (e.g., water conservation, use of reclaimed water, water supply systems interconnections, artificial recharge of aquifers. A key component of this SOW will be to analyze water supply alternatives in order to appropriately capture all effects (economic, environmental and social) associated with plan selection leading implementation by OCWS. The following tasks and subtasks have been split between OCWS and the USACE. OCWS share will be conducted as 100 percent in-kind work. Task 1 — Sponsor and Corps Administration and Coordination The program and project manager’s tasks will include project delivery, including preparing a project execution plan, a quality management plan, preparing monthly status reports and invoicing, and close coordination between OCWS, USACE, stakeholders and permitting agencies, (Task cost shared $12,500 (OC WS) and $8,500 (USACE) for a total of $21,000). Task 2 — Define Range of Water Supply Alternatives Given the on-going concerns regarding the sustainability of Floridian aquifer groundwater production along the coast, the draft 2013 water supply alternatives from the NWFWMD notes Eni that future demands may be met through development of alternative inland groundwater or surface water sources and that the NWFWMD will continue to evaluate alternative sources under the Regional Water Supply Plan (RWSP) including surface water, expanded use of the sand and gravel aquifer, conservation, and reuse. OCWS will work with the USACE to further define the appropriate methodology for the evaluation of the alternatives in light of these recent revisions with the intent of building on the existing technical memorandums (TM) prepared to date. Task 2 will revisit the alternatives summarized in the 2012 TM. The work is designated between OCWS and USACE: : 1. (USACE) Identify the full range of reasonable water supply alternatives; 2. (OCWS) Rerun the existing demand forecast model using the most recent NWFWMD demand projections for Okaloosa County as well as adjustments, as appropriate, to better characterize each of the alternatives, i.e. water use reduction potential, etc; 3. (USACE) Define the characteristics of each alternative including mitigation requirements more fully for later analysis; 4, (USACE) Discuss why those alternatives not selected were eliminated from further detailed study; and, 5. (USACE) Develop a series of informational factsheets for use in Task 3, Public Meetings, Stakeholders Meetings and Open House on the Preliminary Water Supply Alternatives. (Task cost shared at $15,000 (OC WS) and $20,000 (USACE) for a total $35,000). Task 3 — Public Meetings / Open House on Preliminary Water Supply Alternatives Utilizing the materials developed in Task 2, OCWS and the USACE will solicit feedback from local stakeholders on the preliminary Water Supply Alternatives via a series of public meetings in strategic locations in Okaloosa County. (Task cost shared $3,000 (OC WS) and $15,000 (USACE) for a total of $18,000). Task 4 — Evaluation of Water Supply Alternatives Based on the feedback on methodology solicited in Task 2 and the local stakeholder feedback collected in Task 3, OCWS and the USACE will establish criteria for evaluating each of the alternatives carried forward using a series of economic, operational, environmental, and community factors. The alternatives will be assessed based on their ability to meet the project's overall purpose of providing additional water supplies in the future and redundancy during drought or emergency conditions, their relative cost and their potential for significant impacts as part of future NEPA analysis. (Task cost shared $32,000 (OC WS) and $10,000 (USACE) for a total of $42,000). Task 5 — Water Supply Alternative Evaluation Technical Memorandum TM. A Water Supply Alternative Evaluation TM will be prepared upon the completion of Tasks 2,3 and 4 to summarize the evaluation framework, the process, and the results of the alternative evaluations and identify the next steps. The TM will provide OCWS with an analysis of reasonable alternatives to carry the preferred alternative forward, if warranted to implementation, which is solely the responsibility of OCWS, the non-Federal 2 sponsor. (Task cost shared $20,000 (OCWS) and $10,000 (USACE) for a total of $30,000). Task 6 — USACE Project Management Administer the study through appropriate disciplines and providing project management, project oversight, ensuring quality control, timely reporting and coordination, and project delivery to the sponsor. (Task is estimated at $19,000 USACE). Table 1 summarizes the total ROM estimate for budgetary purposes only. The total cost is estimated at $165,000 cost shared at 50/50 or equaled to $82,500 Federal and $82,500 non-Federal respectively. Table 1 Summary of Tasks (cost breakdown) for Scope of Work OCWS USACE Work-inkind | In-house Task Tasks Description Cost Shared | Cost Shared Task 1 Project Administration and Coordination $ 12,500 $ 8,500 Task 2 | Define Range of Water Supply Alternatives $ 15,000 $ 20,000 Task 3 | Public Meetings/Open House on Preliminary Water $ 3,000 $ 15,000 Supply Alternatives - Task 4 | Evaluation of Water Supply Alternatives $ 32,000 $ 10,000 Task 5 | Water Supply Alternatives Technical Memorandum $ 20,000 $ 10,000 Task 6 USACE Project Management $ 19,000 Total Estimated Cost $ 82,500 $ 82,500 Schedule: Based on the tasks outlined above and the required sequencing of the work, the PAS study can be fully completed within eighteen months of study initiation. Study initiation will occur when the PAS agreement is executed and matching funds are available. Execute Agreement Sep 2014 Initiate Study. Oct 2014 Complete Task 2 Jul 2015 Public Meetings Task 3 Sep 2015 Alternative Evaluations Task 4 Dec 2015 Complete Report Mar 2016 Deliverables Apr 2016 Deliverables: Deliverables include 5 hard copies and five CD’s of the report findings.