Fort Walton Beach Council agenda — 12-24-2010 Regular — reading text

T N 13. 1 Sealed bids shall be submitted to the office of the City Clerk no later than 2: 30 PM Central Time), on November 9, 2010. Bids shall not be accepted after this time and date. Each bid w shall be submitted in a sealed envelope marked with the bid number, title of the bid, and bid opening Cn date. w C 0 13. 2 Sealed bids are to be addressed as follows for either mail or hand delivery. Bids U- 0 submitted by mail must be received by the City Clerk before the bid opening time. Q 0 City Clerk M City of Fort Walton Beach W 107 Miracle Strip Parkway SW 0 0 Fort Walton Beach, FL 32548 T T m 14. NO BID FORM: In the event you elect not to bid,please respond by returning the " NO BID" Response Form with the reason for not bidding. To qualify as a respondent, bidder must submit a " BID" c or " NO BID" and it must be received no later than the stated bid opening date and time. Repeated a E failure to bid without sufficient justification shall be cause for removal of the supplier's name from the s v bid list. a Q 15. WITHDRAWAL OF BIDS: Bidders may withdraw a bid after it has been deposited with the City Clerk's Office any time before the scheduled time for opening the bids. 12 Packet Pg. 33  8. 3.16 16. BID OPENING: The bid opening shall be public, on the date and at the time specified on the bid form. It is the bidder's responsibility to assure that their bid is delivered at the proper time and place of the bid opening. Bids which for any reason are not so delivered will not be returned but will be retained in the " BID FILE" unopened. Offers by telephone for a sealed bid cannot be accepted. 17. AWARD OR REJECTION OF BIDS: The contract will be awarded to the lowest responsive and responsible bidder(s) complying with all the provisions of the Invitation to Bid, provided the bid price is 0 reasonable, and it is in the interest of the City to accept it. The Vendor Questionnaire will be used to help determine bidder qualifications. 17. 1 The City of Fort Walton Beach reserves the right to reject any or all bids and to waive any informality in bids received whenever such rejection or waiver is in the best interest of the City. The City of Fort Walton Beach also reserves the right to reject the bid of a bidder who has previously failed o to perform properly or complete, on time, contracts of a similar nature, or a bid of a bidder who an E0 investigation shows is not in a position to perform the contract. 0 17. 2 Award will be made within approximately sixty ( 60) days. It is incumbent on bidders to contact the Purchasing Division at ( 850) 833 -9523 to determine the successful bidder(s). Any appeal 6 from the decision to award must be filed in writing within five ( 5) days from the award date to the Purchasing Division. Failure to protest within five (5) days shall constitute a waiver of protest. m 17. 3 In the best interest of the City, the right is reserved to make award( s) by individual items, a group of items, all or none, or a combination thereof, with one or more suppliers; to reject any and all bids, or to waive any informality or technicality in bids received. 3 a 18. SELECTION / REJECTION OF OPTIONS / ALTERNATIVES: If an invitation to bid permits c options or alternatives, the City reserves the right to select or reject any or all options or alternatives that are bid and as deemed to be in the best interests of the City. cn 0 19. PUBLIC ENTITY CRIMES: A person or affiliate, as defined in § 287. 133, Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a w contract with a public entity for the construction or repair of a public building or public work, may not 0 submit bids on leases of real property to a public entity, may not be awarded or perform work as a 0 contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in § 287. 01, Florida Q Statutes, for Category Two, for a period of 36 months from the date of being placed on the convicted vendor list. By submitting a bid, you are certifying your company is in compliance with § 287. 133, Florida Statutes. w W 0 20. BID TABULATION & EVALUATION: bidders may request copies of the bid tabulation documents via email, in person or by sending a stamped, self-addressed envelope with the bid. Bid Tabulations will not be provided by telephone. 21. TAX EXEMPT: The City does not pay federal excise and state sales taxes. The City's tax exemption number is 85- 8012740106C -0 and is included on all purchase orders. s c 22. POLITICAL SUBDIVISIONS CONTRACTS: Under Florida Law, prices contained in State Q Contracts shall be available to the City of Fort Walton Beach, who might wish to purchase under a State Purchase Contract. The City reserves the right to purchase from a State Purchase Contract if in the best interest of the City. 1313 PacketPacket Pg.Pg. 3434  8.3.b 23. MISTAKES: bidders are expected to examine the specifications, delivery schedules, bid prices, and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk. 24. CONDITION and PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be new and the current production model at the time of this bid, unless i otherwise specified. All containers shall be suitable for storage or shipment, and all prices shall include 0 standard commercial packaging. L 25. SAFETY STANDARDS: Unless otherwise specified in the bid, all manufactured items and fabricated assemblies shall comply with applicable requirements and standards of the Occupational 2) Safety and Health Act. O 26. MARKING: Each individual container shall be marked with the brand name of the product, quantity and the name and address of the manufacturer. Each shipping container shall include the E name of the vendor and must also clearly indicate the City of Fort Walton Beach Purchase Order Number. 0 0 T 27. INVOICING AND PAYMENT: The supplier shall be paid upon submission of invoices to: Purchasing Agent, City of Fort Walton Beach, P. O. Box 4009, Fort Walton Beach, Florida 32549. Z Invoices are to be billed at the prices stipulated on the purchase order and as outlined in