Fort Walton Beach Council agenda — 12-24-2010 Regular — reading text

Packet Pg. 31  8.3. b 7. PRICES, TERMS, and PAYMENT: All prices must be firm for the delivery schedule quoted in the specifications. Bids stipulating " Price in effect at time of shipment" or other similar conditions will be considered not responsive to the bid invitation and will not be accepted. All prices shall be quoted F. O. B. delivered to any City of Fort Walton Beach department unless otherwise stipulated in the bid invitation. Bidder is requested to offer cash discount for prompt invoice payment. It is the policy of the City of Fort Walton Beach to make payments of invoices in time to earn any offered cash discounts. a 0 Discount time will be computed from the date of satisfactory delivery at place of acceptance or from U receipt of correct invoice at the Finance Department office, whichever is later. L 4 8. TRADE NAMES 8. 1 0 In cases where an item is identified by a manufacturer's name, trade name, catalog 0 number, or reference, it is understood that the bidder proposes to furnish the item so identified and does not propose to furnish an " EQUAL" unless the proposed " EQUAL" is definitely indicated therein by 0 the bidder. E as 8. 2 The reference to a name brand is intended to be descriptive but not restrictive and only 0 0 to indicate to the prospective bidder articles that will be satisfactory. Bids on other makes and catalogs will be considered provided each bidder clearly states in his bid or proposal exactly what he proposes 6 to furnish and forwards with his bid a cut illustration or other descriptive matter which will clearly z indicate the character of the article covered by his bid. m 8. 3 The City hereby reserves the right to approve as an equal, or to reject as not being 0 equal, any article the bidder proposes to furnish which contains major or minor variations from the L M specification requirements but may comply substantially therewith. Q 8.4 If no particular brand, model, or make is specified and if no data is required to be ti 0 submitted with the bid, a bidder may be required to submit working drawings or sufficient detailed descriptive data to enable the City to determine if such specification requirements are met. Cn 0 J 9. DISCOUNTS: bidders may offer a cash discount for prompt payment; however, such discounts W shall be considered in determining the lowest net cost for bid evaluation purposes. Discount will be E- co computed from the date of satisfactory delivery at place of acceptance or from receipt of correct invoice w at the office specified, whichever is later. Bidders are encouraged to reflect cash discounts in the unit prices bid. 0 LL O J 10. EFFECTIVE PERIOD: Prices quoted in the bid must remain open for a period of sixty (60) days Q from the date of bid opening. 0 2 W 11. QUESTIONS REGARDING SPECIFICATIONS OR BIDDING PROCESS W 11. 1 To ensure fair consideration for all bidders, the City prohibits communication to or with i 0 0 any department, bureau, or employee during the submission process, except as provided in Paragraph 14. 2 below. Additionally, the City prohibits communications initiated by a bidder to the City Official or m employee evaluating or considering the bids prior to the time a bid decision has been made. Any communication between bidder and the City will be initiated by the appropriate City Official or employee c in order to obtain information or clarification needed to develop a proper, accurate evaluation of the bid. aD E Such communications initiated by a bidder may be grounds for disqualifying the offending bidder from s consideration or award of the bid then in evaluation and /or any future bid. Q 11 Packet Pg. 32  8. 3. 16 11. 2 Any questions related to interpretation of specifications or the bid process shall be addressed to the Purchasing Agent, in writing, in ample time before the period set for the receipt and opening of bids. No inquiries, if received within ten ( 7) days of the date set for the receipt of bids, will be given any consideration. Any interpretation made to prospective bidders will be expressed in the form of an addendum to the specifications which, if issued, will be conveyed to all prospective bidders no later than five ( 5) days before the date set for receipt of bids. Oral answers will not be authoritative. 0 U 11. 3 It will be the responsibility of the bidder to contact the Purchasing Division prior to L submitting a bid to ascertain if any addenda have been issued, to obtain all such addenda, and return a executed addenda with the bid. 0 4- 0 11. 4 Direct inquiries to: 0 William Worlds CPPB, FCCM, FCPM, FCPA E as Purchasing Agent Purchasing Division, City of Fort Walton Beach 0 0 143 Hollywood Blvd. NW T Fort Walton Beach, Florida 32548 T- Telephone: ( 850) 833 -9523 Fax: ( 850) 833 -9643 6 z Email: wworlds(a).fwb.org m 0 12. SEALED BIDS: All bids must be submitted in a sealed envelope. The face of the envelope shall 0 L contain the date and time of the bid opening and the bid number. Bids not submitted on the City's bid 3 forms may be rejected. All bids are subject to the conditions specified and on any attached sheets, a specifications, special conditions or vendor notes. Ln ti 0 13. RECEIPT OF BIDS, DUE DATE V