Fort Walton Beach Council agenda — 08-11-09 regular — reading text

the local economy, and provide an action report in January 2010 on said measures to the City Council. The City Manager advised the following individuals have confirmed they wish to participate on the Panel: Andy Corbin, President, Technical Services Laboratory; Robbie Epstein, Vice President of Range Control, DRA Training and Control Systems; Tom Rice, Magnolia Grill; Mark Siner, Choctaw Engineering; Barry Stafford, Emerald Coast Association of Realtors; Pravin Chauhan, Hotel Owner; Brian Rosales, Banker; Jane Briere, Director, UWF Small Business Development Center; and John McGee, President, First City Bank. Discussion ensued regarding Ted Corcoran of the Chamber of Commerce and Larry Sassano of the EDC serving in an advisory capacity to the Panel. The City Manager expressed the feeling that these individuals can speak their positions on issues, and having members of the private sector would give a better picture of what the City can do to change how it conducts its business to help them. Clarification was given that the Chamber and EDC representative would not be voting members of the panel; that the Panel would operate under the Sunshine; and that the City Manager along with the Senior Planner would attend the meetings; and the City Clerk's office would take minutes. It,was noted that Res. 2009 -24 states there will be six, members of the panel and that there are nine volunteers. The City Attorney suggested that if Council decides to include all nine persons the motion would need to include revising the resolution to include nine members. The Mayor asked for public input. There was none. Mr. Reeves moved appoint the following nine volunteers to the Business Retention Ad Hoc Panel as a cross section local business community: of the Andy Corbin, President, Technical Services Laboratory; Robbie Epstein, Vice President of Range Control, DRA Training and Control Systems; Tom Rice, Magnolia Grill; Mark Siner, Choctaw Engineering; Barry Stafford, Emerald Coast Association of Realtors;. Pravin Chauhan, Hotel Owner; Brian Rosales, Banker; Jane Briere, Director, UWF Small Business Development Center; and John McGee, President, First City Bank, and to exclude having members of the Chamber of Commerce and the EDC act as an advisory to the Panel. Also, to amend Res. 09 -24 to include nine members. Mr. Patterson seconded motion. Council discussion included the pros and cons of having the two individuals act in an advisory capacity to the Panel, including they have a wealth of experience and resources to share but that the intent of the Panel was to reach into the business community and that the nine individuals who volunteered are stellar in the business community. Discussion ensued regarding the section of the Res. 2009 -24 that states " a designee of the City Manager shall serve as the City staff liaison to the Panel" and that a member of City staff supports all City boards and committees; therefore, the resolution does not need to be changed. The City Attorney agreed, stating it was not anticipated that the City Manager or his designee would be a voting member of the panel. The Mayor stressed that what was being discussed and voted on was the makeup of the Panel and not the Staff support to the Panel. The Mayor called for the vote on the motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. 14- Special Council meeting 6 -30 -09 23:7 CITY COUNCIL BUDGET The Mayor mentioned the Council budget that was provided to them by the City Manager and asked they review it and provide any feedback to the City Manager. ADJOURNMENT As there was no further business, the meeting adjourned at 5: 55 pm. APPROVED: ATTEST: CITY CLERK Ive 15-  239 MINUTES OF THE SPECIAL COUNCIL MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA J U LY 21 2009 INTRODUCTION A-special meeting of the City Council of Fort Walton Beach, Florida, was held on Thursday, July 2, 2009 at 2: 30 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes; Virgil Miller; Dennis Reeves; Bill Garvie, Bill Patterson; and Dick Rynearson Absent: Bobby Nabors Also Present: Robert Mearns, City Manager; and Department Directors Absent: Helen Spencer, City Clerk; and Toni Craig, City Attorney; PURPOSE The purpose of the meeting is to set the tentative ad valorem millage rate for FY 2009/ 10. CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. He requested anyone who wished to address Council to approach the podium after being recognized, and then state his or her name and address for the record. PLEDGE The Mayor led in the Pledge of Allegiance. APPROVAL OF AGENDA Mr. Reeves moved to approve the agenda as the business of the day. Mr. Patterson seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Patterson, and Rynearson in favor (Nabors absent). TENTATIVE MILLAGE RATE Consideration of setting the tentative ad valorem millage rate for FY 2009/ 10. The City Manager advised the City still has not yet received the DR420 from the Property Appraiser. He said based on individual meetings with Council it has been ascertained there is no desire to increase the millage rate so staff proposes Council set the tentative millage rate the same as last year at 4. 1986 mills. The Finance Director added that once the tentative millage rate will be shownnon the notice of proposed taxes sent by the Property Appraiser and once it is set it may not be increased without the additional expense of formal re- notification to each taxpayer. She said staff requests one motion to set the tentative millage and another motion to confirm the dates 2nd 16th and times of the budget public hearings for September and at 5: 30 p. m. 16-  7 -2 -09 240 Special Council meeting TENTATIVE MILLAGE cont. The Mayor opened the public hearing. As no one who wished to speak the public hearing was closed. Mr. Miller moved to set the FY 2009110 tentative millage rate for ad valorem taxes at 4.1986 mills. Mr. Garvie seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Patterson, and Rynearson in favor (Nabors absent). Mr. Garvie moved to confirm Wednesday, September 2, 2009 at 5: 30 p. m. and Wednesday, September 16, 2009 at 5: 30 p.m. as the dates and times of the Special l Council meetings for the budget public hearings. Mr. Patterson seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Patterson, and Rynearson in favor ( Nabors absent). ADJOURNMENT As there was no further business, the meeting adjourned at 2: 37 pm. APPROVED: MAYOR: ATTEST: CITY CLERK ddm 17-  CITY COUNCIL MEETING August 11, 2009 Consent Agenda Execution of FDOT Maintenance Agreement for Brick Pavers at O'Sullivan Creel Building at 45 NE Eglin Parkway Provides agreement with private property owners to maintain sidewalk pavers to FDOT guidelines Agenda Item Number: 2. 2  CITY OF FORT WALTON BEACH, FLORIDA MEMORANDUM To: Robert T. Meams, City Manager From: Christy R. Johnson, AICP, Principal Planner Through: Michael D. Beedie, P. E., City Engineer Date: July 23, 2009 Subject: FDOT Sidewalk Maintenance Agreement for Sidewalk Improvements on Eglin Parkway NE ( State Road 85) 1. BACKGROUND: 1. 1. The Florida Department of Transportation ( FDOT) requires the City to enter into an agreement to facilitate the installation, maintenance, and ongoing upkeep, removal, or replacement of any sidewalk improvements in FDOT right -of w - ay along a state road in Okaloosa County. 2. DISCUSSION: 2. 1. Three separate owners of property fronting Eglin Parkway NE ( State Road 85) desire to install sidewalk improvements consisting of brick pavers. The property owners have applied for a General Use Permit from FDOT for the installation of the brick pavers - ay of State Road 85 ( See Location Map). The properties along the eastern right -of w include: 2. 1. 1. First National Bank & Trust ( between Hollywood Boulevard NE and Hospital Drive NE) 2. 1. 2. O' Sullivan Creel Office Building (45 Eglin Parkway NE) 2. 1. 3. Taco Bell ( 65 Eglin Parkway NE) 2. 2. Approval of the Sidewalk Maintenance Agreement, drafted by FDOT, will facilitate the installation, maintenance, and ongoing upkeep of the sidewalk improvements, must be submitted with private property owners. 2. 3. In turn, the City will enter into similar maintenance agreements with the individual property owners that require the owners to maintain the sidewalk improvements. A general streetscape agreement between the City and the property owner is attached for review and approval. If the general streetscape agreement is approved by City Council, 19-  the individual agreements will be developed by the City Attorney and executed by the City Manager with each property owner. 2. 4. Beautification of State Road 85 within the Community Redevelopment Area ( CRA) is a recommendation in the adopted Community Redevelopment Agency Plan ( 2007) and a priority of the CRA in the 2009 Program of Projects. 2. 5. Approval of the Sidewalk Maintenance Agreement will facilitate the recommended streetscape improvements on Eglin Parkway NE through the partnership with private property owners. 3. FINANCIAL INFORMATION: 3. 1. Not Applicable. The property owners are responsible for the installation and maintenance of the brick pavers within the FDOT right -of w - ay. 4. RECOMMENDATION: 4. 1. To facilitate the beautification of Eglin Parkway NE and to create partnerships with private property owners